READING, APPROVAL, SIGNING OF MINUTES #

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1 Following are minutes of the Indian Creek School District s regular Board of Education meeting for the month of November 2011 that was held on November 17, The meeting in its entirety has been recorded on audiotape and is available at the Office of the Treasurer. The Indian Creek Board of Education met in regular session on Thursday, November 17, 2011 at 6:00 P.M. at the Bantam Ridge Administrative Offices, Wintersville. President, Dr. John Figel called the meeting to order and led the Pledge of Allegiance. At roll call the following members were present: Dr. John Figel, Mrs. Daniel Bove, Jr., Mrs. Kimberly Mark, Dr. Ted Starkey and Mr. Bob Smith READING, APPROVAL, SIGNING OF MINUTES # Dr. Starkey moved and Mr. Smith seconded the motion to approve the minutes from the October 6, 2011 special meeting, the October 18, 2011 planning session and the October 20, 2011 regular meeting. Vote on motion: Mr. Bove, yes; Dr. Figel, yes; Mrs. Mark, yes; Mr. Smith, yes; Dr. Starkey, yes. Motion approved 5-0. BILLS, FINANCIAL, BANK RECONCILIATION # Mr. Bove moved and Mr. Smith seconded the motion to approve the bills, financial report and bank reconciliation for the month of October Vote on motion: Mrs. Mark, yes; Mr. Smith, yes; Mr. Bove, yes; Dr. Starkey, yes; Dr. Figel, yes. Motion approved 5-0. INTRODUCTIONS AND RECOGNITION OF GUESTS I.C.E.A. No representative present. O.A.P.S.E. No representative present. Mr. & Mrs. Jeffrey Tverbut commended the staff at Wayne Elementary for caring for their son when he had a medical situation at school. They greatly appreciate the outreach by Mrs. Fritz, Mrs. McDonald, the staff members and students and will be eternally grateful for all they did for their son. Principal/Admin. Council - Cecilia Fritz, Wayne Elementary Principal, provided an update on Wayne Elementary and discussed the following: Open House and Ice Cream Social that was held before school started. Over 200 students and family members attended. Fire Safety Week Family Week was held in October and many families ate breakfast with their student and visited their classrooms. Non-party / no birthday treat policy for healthy children and the first Fall Festival. Assembly honoring veterans. United Way campaign Students and staff collecting non-perishable items to support the Wayne Township Community Food Pantry.

2 Designated as Excellent with Distinction for the school year by the Ohio Department of Education. Reached this goal by doing the following: Whole Faculty Study Groups; spending 80 minutes a day on reading and math; blocked time and group activities for science and social studies; Math Mentoring Program; Intervention Specialist training; technology. All Day Preschool START Program Mrs. Fritz thanked her staff for doing a tremendous job and the Board thanked her and her staff as well. Pastor Jeff Greco of Crossroads Christian Church in Wintersville spoke to the Board about the 2013 Group Cares program. He asked the Board to partner with the church for the summer of 2013 program and provide facilities to house over 400 volunteer workers. These workers will repair homes of the needy, elderly and disadvantaged community members. The Board agreed it would be a great program for the community and agreed to enter into the partnership. Brian Kessler, Site Construction Supervisor for the Middle School Program, provided an update and pictures of the middle school project. COMMUNICATIONS - None OLD BUSINESS None. ACCEPT ADDENDA # Mrs. Mark moved and Mr. Bove seconded the motion to include items M through P under New Business and Item D under Personnel. Vote on motion: Mr. Smith, yes; Mrs. Mark, yes; Dr. Starkey, yes; Dr. Figel, yes; Mr. Bove, yes. Motion approved 5-0. NEW BUSINESS APPROVAL OF ITEMS A THROUGH P # Dr. Starkey moved and Mr. Smith seconded the motion to approve items A through P under New Business. A. Bills to Be Considered, Over $5, and/or Improper Procedure The Treasurer recommends payment of the following invoices that have been submitted for payment: Jefferson Landmark, Inc. $17, for heating oil for Wayne Elementary Pepple & Waggoner, LTD $7, for legal expenses B. Board Policy The Board is asked to consider the following changes to Board Policy:

3 Adoptions: IIAA Textbook Selection and Adoption JK Employment of Students Revisions: CBB Appointment of Local Superintendent CBC Superintendent s Contract DIB Special Uses of Funds (Set Asides) EFF Food Sale Standards JN Student Fees, Fines and Charges (includes waiver application form) C. Admission of Tuition Students The Superintendent recommends the Board approve entering into an agreement with the Union Local School District Board of Education for the admission of designated special needs students for the school year, pursuant to ORC Sections , , and D. Transfer of Funds The Treasurer recommends approval to transfer $110, from the Permanent Improvement.75-mills Fund ( ) to the Bond Retirement Permanent Improvement, T.A.N. Fund ( ) to pay the Tax Anticipation Note payment due December 1, (Note: The transfer is needed because tax receipts are recorded in fund , but the debt is required to be paid from fund ) E. Appropriation Modifications The Treasurer recommends approval of the following appropriation modifications that are necessary to fulfill purchasing requests: Supplemental appropriations of $4, for Wintersville Elementary Principal s Fund ( G) and $5, for Class of 2014 Student Activity Fund ( M) F. Appropriation Modifications The Treasurer recommends the following appropriation modifications that are necessary to close out the fiscal year 2011 Grants: Auxiliary Services FY10 ( ) ($19.00) Title I FY11 ( ) ($20,116.80) Title I ARRA FY11 ( ) ($613.25) G. Appropriation Modifications The Treasurer recommends the following appropriation modification to reflect the fiscal year 2012 C.C.I.P. revised grant allocations: Title I FY12 ( ) + $21,653.83

4 H. Financial Statements Outside Organizations The Hills Elementary PTO has submitted the required financial reports verifying at least 70% of the organization s expenditures were for student activities as required per Board Policy IGDK. The Treasurer recommends acceptance of these reports and authorization for the organization to continue as a school support group and use the District name in fundraising campaigns for the school year. I. Substitute Support Staff Compensation The Treasurer recommends the substitute support staff hourly wage rate be increased from $7.40/hour to $7.70 per hour to comply with the new Ohio minimum wage requirement effective January 1, (Note: The following substitute support staff hourly wage rates are not affected by this change: substitute mechanic, currently $10.82 per hour, substitute bus driving rate, currently $9.00 per hour, and substitute computer technician, currently $11.00 per hour.) J. Agreement Milestone Benefits Agency, Inc. The Superintendent recommends continuing the agreement with Milestone benefits Agency, Inc., through October 31, 2012, to provide consulting services regarding the employee benefit plans at a cost of $20.00 per employee per month per monthly medical coverage enrollment. K. Resolution of Necessity Bond Issue/Operating Levy The Superintendent and Treasurer recommend the Board pass a Resolution of Necessity to issue bonds in the amount of $22,000, for the proposed high school project in conjunction with the Ohio Schools Facilities Commission and to levy an additional tax of 1.45-mills, five-year operating levy. L. Special Meeting The Superintendent and Treasurer recommend the Board set a date and time for a Special Meeting to approve a resolution to proceed with the tax levy for the high school project. The Board set the meeting date for December 1, 2011 at 6:30 A.M. at the Administrative Offices. M. Agreement The Superintendent recommends the Board approve entering into an agreement with e-school View to re-design the District website at a one-time cost of $2, and a monthly maintenance fee of $ Mr. Rocchi provided an explanation as to how the new website will work and discussed the need to upgrade our current website. N. Transportation Release The Superintendent recommends the Board approve the request of Amber Manneh for her children, Ryan Manneh and Madison Manneh to use Indian Creek bus transportation during the school year. Approval is contingent upon Ryan Manneh and Madison Manneh being released to Indian Creek by the Steubenville City Schools Board of Education for transportation purposes only.

5 O. Transportation Release The Superintendent recommends the Board approve the request of Harley Huggins to be released by Indian Creek to the Steubenville City Schools Board of Education for transportation purposes only for the school year. P. Agreement Group Cares 2013 School /Lodging Agreement The Superintendent recommends that the Board enter into an agreement with Group Cares for the summer of 2013 to provide lodging and other services to volunteers that will repair the homes of lowincome residents in the community. Vote on motion: Mrs. Mark, yes; Mr. Smith, yes; Dr. Starkey, yes; Dr. Figel, yes; Mr. Bove, yes. Motion approved 5-0. OTHER MATTERS PERSONNEL APPROVAL OF ITEMS A THROUGH D # Mrs. Mark moved and Mr. Bove seconded the motion to approve items A through D under Personnel. A. Resignation - Classified The Superintendent recommends the Board approve the resignation of Debbie Grimm from the position of cook/cashier, effective November 1, 2011 for personal reasons. Ms. Grimm resigns after one year of service to the District. B. Classified Substitute List The Superintendent recommends the Board approve the following individuals for inclusion on the Classified Substitute List. Approval is contingent upon individuals obtaining or showing proof of required background checks. DURBIN, Jennifer Cafeteria HOWARTH, Cynthia Cafeteria, custodian C. Employment Certified The Superintendent recommends the Board approve the employment of Natalie Ujcich in the position of grade 2 teacher at Wintersville Elementary/OWB, effective November 11, Oneyear, the school year, contract. Salary pro-rata, pursuant to the ICEA Negotiated Agreement. Employment contingent upon individual showing proof of or obtaining required background checks.

6 D. Volunteers The Board is asked to consider approving the following volunteers in the programs listed, effective for the school year. Approval is contingent upon individuals obtaining or showing proof of required background checks, and pupil activity certification if required by position. DURBAN, Tim Junior High girls basketball GEARY, Jake Varsity wrestling MARK, Kim I. Junior High girls basketball Vote on motion: Dr. Starkey, yes; Dr. Figel, yes; Mr. Smith, yes; Mr. Bove, yes; Mrs. Mark, yes. Motion approved 5-0. REPORT OF BOARD LIAISONS Student Achievement Mrs. Kimberly Mark commended the following: District staff and students for participating in community food drives Football coach Andrew Connor for being named Eastern District Coach of the Year ICHS student Hannah Eckley for being selected to march in the Macy s Thanksgiving Day Parade. Fall athletes and coaches Legislative Dr. Ted Starkey discussed the following. Provided a S.B. 5 update and changes provided by H.B The need for the District to oppose H.B. 136 which will expand vouchers to students in all school districts, regardless of the school s academic performance. He noted that his funding will be deducted from the district and given to private schools. The Board requested a formal resolution be approved opposing this bill at the December meeting. Cost to volunteer in the district. REPORT OF BOARD ADVISORY COMMITTEES - None. REPORT OF TREASURER/CFO Mrs. Todoroff discussed the following: District Financial Task Force meeting that was held on November 9 th. Looking into having the Auditor of State do a performance audit on the district to provide an independent review of the operating efficiencies of the District Audit is concluding and noted that she is not aware of any major issues that occurred during the audit. An update will be provided when the audit is completed. Noted that the District received an award from the Auditor of State for exemplary financial reporting in accordance with the Generally Accepted Accounting Principles for the year 2010.

7 REPORT OF ASSISTANT SUPERINTENDENT - Mr. Stewart discussed the following: Arrival of the two new buses. Partnering with the Wintersville Fire Department in the Toys for Tots Program and will be providing a bus to store the toys during the giveaway. Provided an update on the bus accident. REPORT OF SUPERINTENDENT - Mr. Rocchi discussed the following: Community engagement process for the high school project Continued community outreach. Steel Valley Regional Transit Authority request to sell bus passes at the high school and Hills Elementary Update of the riding of buses to see the routes from the student and driver perspective Sent a newsletter and video to all staff members thanking them for their hard work and dedication to the District. Naming rights at the new middle school ADJOURNMENT # Dr. Starkey moved to adjourn. Time: 8:08 P.M. ATTEST: Board President Treasurer