Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes

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1 The Warren Local Board of Education met for the purpose of a Regular Meeting on July 7, 2016, at 7:01 p.m. at the Administration Office, 220 Sweetapple Road, Vincent, OH, with the following members answering Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes PLEDGE OF ALLEGIANCE INVOCATION *PUBLIC PARTICIPATION TREASURER S REPORT A.TREASURER S BUSINESS RES. NO Motion by Mr. Allen, second by Mr. Crum The Treasurer recommends approving the following: a. Minutes of the June 16, 2016, Special Meeting, and the June 20, 2016, Regular Meeting. b. Payment of bills for June 2016 as presented in the amount of $2,124, c. Financial Reports for June 2016 as presented: Investment Balances and Rate of Return, Financial Report by Fund/SCC, Revenue Account Summary, All Checks dated between June 1 and June 30, 2016, and Appropriation Account Summary. d. Investment Record in the amount of $42, This was deposited in the Permanent Improvement Fund as Investment Earnings during the month of June e. Estimated Revenues and Appropriations: Warren Local School District Regular Meeting July 7,

2 FY 2016 Estimated Revenues and Appropriations Revenue Appropriations Amended Amended FY 16 FY 16 Certificate Amendments Certificate Appropriation Amendments Appropriation Fund Amounts for June Amounts Amounts for June Amounts General $23,184,359 $1,572,072 $24,756,431 $20,978,646 $0 $20,978,646 Special Revenue Funds 016 Emergency Levy $3,283,198 $26,500 $3,309,698 $2,260,688 $0 $2,260, Public School Support 100, ,900 59, , Other Grants 19, ,368 5, , UST Surety Fund 11, , Severance Benefits 930, , , , District Managed Activities 363, , , , Entry Year Teacher 6, , Data Communication Fund 10, ,800 7, , Etech Professional Development MMGW/HSTW 32, ,200 11, , Straight A Fund Miscellaneous State Grants 3, ,494 1, , Race to the Top 24, , Title IDEA VIB 681, , , , Title I 378, , , , Title IIA 117, , , , Nutrition Grant 1, ,800 1, ,800 Total 5,964,822 26,500 5,991,322 4,025, ,025,170 Debt Service Fund 002 Middle School Lease Purchase $0 $0 $0 $0 $0 $0 Capital Projects Fund 003 Permanent Improvement $645,501 $337,400 $982,901 $550,000 $0 $550, Middle School Renovation/Addition 4,504, ,504,928 4,504, ,504,928 5,150, ,400 5,487,829 5,054, ,054,928 Enterprise 006 Food Service $1,223,522 $0 $1,223,522 $824,957 $0 $824, Uniform School Supplies 61, ,395 59, ,000 Total 1,284, ,284, , ,957 Internal Service Fund 024 Self Insurance $4,362,759 $0 $4,362,759 $3,782,000 $0 $3,782,000 Private Purpose Trust Fund 007 Tracy Trust $5,000 $0 $5,000 $5,000 $0 $5,000 Agency Fund 200 Student Activities $304, $0 $304,916 $266,300 $0 $266,300 Grand Total $40,257,203 $1,935,972 $42,193,175 $34,996,001 $0 $34,996,001 Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes Warren Local School District Regular Meeting July 7,

3 READING OF COMMUNICATIONS A. Legislative Liaison Sidney Brackenridge B. WCCC Report Debbie West C. Committee Reports District Operations Bob Allen Finance Sidney Brackenridge Policy Willie Holbert Learning, Instruction, & Assessment Debbie West SUPERINTENDENT S REPORT A. SUPERINTENDENT S REPORT GOOD THINGS HAPPENING a. Molly McCutcheon made the Eastern Team Camp All-star basketball team. The camp was held at the Eastern Ohio Sports Complex. Molly is among ten players chosen to play in a Nike sponsored tournament in Chicago, July Congratulations and good luck, Molly! b. District Bond Issue Update B. SUPERINTENDENT S BUSINESS RES. NO Motion by Mr. Holbert, second by Mr. Crum The Administration recommends approving the following: a. Student Handbooks: High School, Middle School, Elementary b. Membership in the Coalition for Equity & Adequacy of School Funding, Muskingum Valley ESC, for the school year (July 1, 2016 through June 30, 2017). The cost of the membership is $1,101. Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, Mrs. West, yes RES. NO Motion by Mr. Brackenridge, second by Mr. Allen The Administration recommends approving the following: a. Contract with Miss Peggy s House under the direction of Sharpe Education, Inc. for a school-age child care program, before and/or after school (as needed), at Warren Elementary and Little Hocking Elementary during the school year at no cost to the Board. Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, abstain; Mr. Holbert, abstain, Mrs. West, yes Warren Local School District Regular Meeting July 7,

4 RES. NO Motion by Mr. Holbert, second by Mr. Crum The Administration recommends approving the following: CONTRACT FOR SERVICES WITH OHIO VALLEY EDUCATIONAL SERVICE CENTER This agreement is between the Warren Local School District and the Ohio Valley Educational Service Center, a Regional Shared Service Center, for specified educational service programs, per section of the Ohio Revised Code. WHEREAS, the Board of Education desires to enter into an agreement with the Ohio Valley Educational Service Center ( ESC ) to be in compliance with Ohio Revised Code and to provide services that may include, but are not limited to any of the following: supervisory services; curriculum services; early childhood services; intervention specialist and aide services; special education services; or any other services the district board and service center governing board agree can be better provided by the service center; and WHEREAS, services included in the agreement shall be determined by the Superintendent on behalf of the Board of Education and shall be provided to the district in the manner specified in the agreement; and NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Warren Local School District that: SECTION I The Board of Education, in compliance with Ohio Revised Code , hereby authorizes and approves the Agreement with the Ohio Valley Educational Service Center for the provision of services. Foundation deductions shall include: - The amount of per pupil deduction of $6.50 per ADM as required by the State of Ohio - Special Education funding as received by the State of Ohio - Contract deduction amount as signed by the district for services with the ESC The District agrees to reimburse the ESC the District s share of costs; said costs to be computed proportionally among all participating school districts, directly, or as otherwise specified. All services are assessed and administrative fee of 5%. Adjustments to billing and/or services may be necessary for those conditions beyond the control of the ESC and to encompass actual costs and changes in enrollments. Participating districts may request and receive additional services during each school year upon agreement of both the participating district and the ESC. The ESC will serve as fiscal agent for services as agreed upon each year and will provide and annual cost outline with a cost of doing business charge. In the event that it is necessary for the ESC to employ additional personnel to provide the services selected by a specific school district and those services are discontinued or the full-service contract is discontinued, the contracting school district will be responsible for all unemployment and workers compensation costs incurred by the ESC as a result of the discontinued services and/or positions. It is further understood that additional charges such as retirement surcharges, workers compensation, severance payments, mileage and meeting reimbursements and legal fees which may be incurred due to the employment of employees providing such services, will be billed accordingly. Warren Local School District Regular Meeting July 7,

5 With regard to any therapy services provided by the ESC pursuant to this agreement, the ESC will: 1. Comply with the requirements of 45 CFR 164,504(e)(1) for safeguarding and limited access to information concerning beneficiaries; 2. Will allow the representative of the U.S. Department of Human Services, ODM, ODE or their representative designee access to the subcontractor s books, documents and records; and 3. Acknowledge that they or their principles are not suspended or debarred. The effective date of this agreement is July 1, This agreement shall be effective until June 30, The contract for alignment with between the Educational Service Center and district as approved effective July 1, 2012 remains in place until terminated by either party by giving the other party written notice in advance of the termination date according to state law. Conditions of this agreement are subject to appropriate funding to the Ohio Valley Educational Service Center to render said services. SECTION II THIS CONTRACT CONSTITUTES the entire agreement between the parties and no statement, promises or inducements made by either part of agent of either party that is not contained herein shall be valid or binding; and that this contract may not be modified, altered, or amended except in writing signed the parties endorses hereon. Roll Call: Mr. Allen, yes; Mr. Brackenridge; yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes RES. NO Motion by Mr. Crum, second by Mr. Allen The Administration recommends approving the following: RESOLUTION DECLARING NECESSITY OF BOND ISSUE AND LEVY OF A TAX IN EXCESS OF THE TEN MILL LIMITATION FOR PERMANENT IMPROVEMENTS, AND TO SUBMIT THE QUESTION OF THE SAME TO THE ELECTORS; AND REQUESTING STATE CONSENTS IN CONNECTION THEREWITH (Ohio Revised Code Sections & ) WHEREAS, the Board has indicated its intent to participate in the Classroom Facilities Assistance Program (the "Program") of the Ohio School Facilities Commission; and WHEREAS, approximately $14,960,670 of the proceeds of the Bonds (defined herein) will be spent on the master plan, and approximately $8,039,330 of the proceeds of the Bonds will be spent on locally funded initiatives, all as permitted under the Program; WHEREAS, a resolution declaring the necessity of levying an additional tax outside the ten-mill limitation must be passed and certified to the County Auditor of Washington County, Ohio (the "County Auditor") in order to permit the Board to consider the levy of such a tax, and must request that the County Auditor certify to the Board the total current tax valuation of the School District and the dollar amount of revenue that would be generated by the tax; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Warren Local School District, Washington and Athens Counties, Ohio, two-thirds of all of the members thereof concurring, that: Warren Local School District Regular Meeting July 7,

6 It is necessary for the purpose of constructing and renovating school facilities and locally funded initiatives under the Classroom Facilities Assistance Program of the Ohio School Facilities Commission; furnishing and equipping the same; improving the sites thereof; and acquiring land and interests in land, to issue and sell bonds of the School District in an amount not to exceed $23,000,000 (the "Bonds"). It is further necessary that there shall be annually levied on all the taxable property in the School District a direct tax outside of the ten-mill limitation to pay the debt charges on the Bonds and any securities that the Board may determine to issue in anticipation thereof. The Bonds shall be dated approximately December 1, 2016; shall bear interest at the estimated rate of 3.54% per annum; and shall be paid over a period not to exceed 30, years as calculated under Ohio Revised Code Chapter 133. It is further necessary to levy an additional tax (the "Levy") in excess of the ten mill limitation for the benefit of the School District for the purpose of providing for permanent improvements for the School District. The question of issuing the Bonds and the Levy shall be submitted to the electors of the School District at the election to be held at the usual voting places within the School District on November 8, The Levy shall be at a rate not exceeding 0.50 mills for each one dollar of valuation, which amounts to $0.05 for each $100 of valuation, for a continuing period of time. The Bonds and the Levy shall be placed upon the current year's tax list (commencing in 2016, first due in calendar year 2017) if a majority of the electors voting thereon vote in favor thereof. The School District requests consents of the Tax Commissioner of Ohio and the Superintendent of Public Instruction to issue bonds in excess of 4% but not to exceed 9% of the assessed valuation of said School District, all in accordance with Ohio Revised Code Section It is hereby found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code Section The Treasurer of this Board is hereby authorized and directed to certify a copy of this Resolution to the County Auditor and Board of Elections of Washington County, Ohio. Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes Warren Local School District Regular Meeting July 7,

7 RES. NO Motion by Mr. Holbert, second by Mr. Allen The Administration recommends approving the following: RESOLUTION AUTHORIZING THE USE OF A PORTION OF THE PROCEEDS OF BONDS OR BOND ANTICIPATION NOTES OF THE SCHOOL DISTRICT, IN THE ESTIMATED PRINCIPAL AMOUNT OF NOT TO EXCEED $23,000,000, TO BE ISSUED FOR THE PURPOSE OF CONSTRUCTING AND RENOVATING SCHOOL FACILITIES AND LOCALLY FUNDED INITIATIVES UNDER THE CLASSROOM FACILITIES ASSISTANCE PROGRAM OF THE OHIO SCHOOL FACILITIES COMMISSION; FURNISHING AND EQUIPPING THE SAME; IMPROVING THE SITES THEREOF; AND ACQUIRING LAND AND INTERESTS IN LAND; AND TO REIMBURSE THE SCHOOL DISTRICT'S GENERAL FUND AND/OR PERMANENT IMPROVEMENT FUND FOR MONEYS ADVANCED FOR SUCH PURPOSE. WHEREAS, the School District reasonably anticipates that it will incur certain Original Expenditures (as defined in Treasury Regulations Section (c)) for the above-referenced purpose (the "Project"); and WHEREAS, the School District may advance costs for Original Expenditures for the Project from its General Fund (001) and/or its Permanent Improvement Fund (003); and WHEREAS, the School District intends to reimburse itself, within 18 months from the later of the date of the Original Expenditures or the date the Project is placed in service (but in no event more than three years after the Original Expenditures are paid), for Original Expenditures of not to exceed $23,000,000 for the Project from the proceeds of one or more series of tax-exempt obligations (the "Obligations") to be issued by the School District; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Warren Local School District, Washington and Athens Counties, Ohio, that: The School District intends that this resolution shall constitute an "official intent" for purposes of Section (e) of the Treasury Regulations prescribed under the Internal Revenue Code of 1986, as amended, and declares its intention to use a portion of the proceeds of the Obligations to reimburse the School District for expenses of the Project advanced from its General Fund and/or its Permanent Improvement Fund. The School District intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section (c). It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code Section Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes Warren Local School District Regular Meeting July 7,

8 PERSONNEL RES. NO Motion by Mr. Crum, second by Mr. Holbert Mr. Holbert voiced concerns regarding the hiring of a new girls junior varsity basketball coach before Mr. Mitchem was told he would not be rehired and stated that Mr. Mitchem was treated bad. He said, I hope and pray that no other coach or employee is treated like Jerry was treated. a. Certified Personnel Recommendations Employ (pending successful verification of certification and experience, completion of criminal records check, and other state and local requirements for the position): Supplemental Recommendations for the School Year Employ (pending successful verification of certification and experience, completion of criminal records check, and other state and local requirements for the position): Academics Bldg Name Salary Science Olympiad MS Vincent, Sandra per the negotiated contract Trip Coordinator MS Allen, Connie per the negotiated contract Year Book MS Hauenstein, Brad per the negotiated contract Department Head HS Biddinger, Andy per the negotiated contract Athletics Bldg Name Salary Baseball Varsity HS Lemley, Ryan per the negotiated contract Volleyball Junior High MS Baker, Leah per the negotiated contract b. Classified Personnel Recommendations Employ (pending successful verification of certification and experience, completion of criminal records check, and other state and local requirements for the position): Mellon, Shelly - Warren Elementary evening custodian, B-III Classification, effective July 8, Classified Substitutes effective July 8, Egner, Deborah Howell, Christin Kettering, Carla Owens, Anna Reid, Amy Sams, Shelby Tucker, Becki Warren Local School District Regular Meeting July 7,

9 c. Pupil Activity Recommendations Employ (pending upon number of participants, successful verification of certification and experience, completion of criminal records check, and other state and local requirements for the position): WHEREAS the Warren Local School District Board of Education has offered the following supplemental positions to licensed individuals employed in the school district; and no such employees qualified to fill the position(s) have accepted them; and WHEREAS the Warren Local School District Board of Education has advertised the following supplemental positions as available to any licensed individual who is qualified to fill them, and who is not employed by the board, and no such person has applied for and accepted the position; The Warren Local Board of Education directs the Treasurer to enter into a Pupil Activity Program Contract with the following non-licensed individuals for the term of one school year. Each contract will automatically terminate at the conclusion of the school year without action. Each contract will be for an amount equal to the amount specified under Supplemental Contracts within the negotiated agreement with the Warren Local Education Association. Each applicant is required to maintain a valid Pupil Activity Program Permit as per Ohio Revised Code Pupil Activity Recommendations for the School Year Athletics Bldg. Name Salary Soccer JV (Girls) HS Jankauskas, Cathy per the negotiated agreement Basketball JV (Girls) HS Yoho, Emmy per the negotiated agreement Junior High (Girls) MS Lang, Adrienne volunteer Football Varsity Assistant HS Dils, Quentin per the negotiated agreement Junior High MS Proctor, Eric per the negotiated agreement Roll Call: Mr. Allen, yes; Mr. Brackenridge; Mr. Crum, yes; Mr. Holbert, yes; Mrs. West, yes RE-AFFIRM TIME AND PLACE OF NEXT MEETING: The next Regular Meeting will be held on Monday, August 15, 2016, at 7:00 p.m. at the Administration Office, Vincent, Ohio. A Special Board Meeting will be held on Monday, July 25, 2016 at 7:00 pm at the Administration Office, Vincent, Ohio Warren Local School District Regular Meeting July 7,

10 ADJOURNMENT RES. NO Motion by Mr. Crum, second by Mr. Holbert To adjourn the meeting at 7:41 p.m. Roll Call: Mr. Allen, yes; Mr. Brackenridge, yes; Mr. Crum, yes; Mr. Holbert, yes, Mrs. West, yes Treasurer President File: KD and BDDH PUBLIC PARTICIPATION AT BOARD MEETINGS All meetings of the Board and Board-appointed committees are open to the public. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting. Each person addressing the Board will give his name and address. If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period of public participation may be extended by a vote of the majority of the Board, present and voting. Agendas will be made available on-line or by request. The section on the agenda for public participation will be marked with an asterisk. Noted at the bottom of each agenda will be a short paragraph outlining the Board s policy on public participation at Board meetings. [Adoption date: July 31, 1995] [Re-adoption date: December 30, 2002] [Re-adoption date: May 24, 2012] Warren Local School District Regular Meeting July 7,

FFA Parliamentary Procedure Presentation Blake Campbell. Erika Cunningham, Ty Ellenwood, Holly McCoy, Maddison McKenzie, Sierra Sinclair, Faith Weyant

FFA Parliamentary Procedure Presentation Blake Campbell. Erika Cunningham, Ty Ellenwood, Holly McCoy, Maddison McKenzie, Sierra Sinclair, Faith Weyant The Warren Local Board of Education met for the purpose of a Regular Meeting on December 17, 2018, at 6:00 p.m. at the Administration Office, 220 Sweetapple Road, Vincent, OH, with the following members