BOARD OF EDUCATION Monticello Central School District

Transcription

1 BOARD OF EDUCATION Monticello Central School District REORGANIZATION BOARD OF EDUCATION MEETING JULY 2, 2013 Location: RJK Middle School Library 5:30 P.M. Reorganization Board Meeting: REORGANIZATION BUSINESS 1. Call to Order by the Superintendent, Daniel A. Teplesky at 5:42 p.m. PLEDGE TO THE FLAG 1.a. Pledge to the Flag ROLL CALL 1.b. Robert Bellamy Cathleen Doherty June Havas-Lombardi Jennifer Kelly Bob Kunis Ellen Nesin Susan Purcell Stacey Sharoff Alyce Van Etten APPOINTMENT OF CHAIRPERSON 2. Mary Ryan Buchholz, District Clerk Upon motion by Susan Purcell, seconded by Ellen Nesin, the Boardo of Education voted to appoint Mary Ryan Buchholz Chairperson. OATH OF OFFICE 3. 3.a. Oath of Office to the New Board Members Administered by District Clerk Jennifer Kelly, School Board Member Ellen Nesin, School Board Member Stacey Sharoff, School Board Member Lily McCausland, Student School Board Member was not present. She will be sworn in at the July 24, 2013 meeting. OATH OF OFFICE TO SUPT. OF SCHOOLS 3.b. Oath of Office to the Superintendent of Schools -Administered by District Clerk AGENDA 4. A.4.a. Move Agenda to Table Upon motion by Susan Purcell, seconded by Ellen Nesin, the Board of Education voted to move the Agenda to the Table. July 2, 2013 Page 1 of 10 BOE Approved: 7/24/2013

2 A.5.c. Adoption of the Agenda Upon motion by Bob Kunis, seconded by Robert Bellamy, the Board of Education, voted to adopt the Agenda. ELECTION OF BOARD OFFICERS 5. Election of Board Officers 5.a. Call for Nomination for Board President Upon Motion by Robert Bellamy, seconded by Ellen Nesin, Susan Purcell was nominated for President. Susan Purcell was elected President. Yes: 8 Bellamy, Doherty, Havas-Lombardi, Kelly, Nesin, Purcell, Sharoff, Van Etten No: 1 Kunis 5.b. Call for Nomination for Board Vice President Upon Motion by Susan Purcell, seconded by Bob Kunis, Stacey Sharoff was nominated for Vice-President. Stacey Sharoff was elected Vice-President OATH OF OFFICE 6. Oath of Office to Board of Education President and Vice President 7. District Clerk, Mary Ryan Buchholz will administer the Oath of Office to Internal Claims Auditor, Treasurer, and Tax Collector within 30 days of appointment date. APPOINTMENT OF SCSBA DELEGATE AND ALTERNATE 8. 8.a. Appointment of Delegate to the Sullivan County School Boards Association Upon motion by Stacey Sharoff, seconded by Bob Kunis, the Board of Education appointed Ellen Nesin, to be Delegate to the Sullivan County School Boards Association. July 2, 2013 Page 2 of 10 BOE Approved: 7/24/2013

3 8.b. Appointment of Alternate to the Sullivan County School Boards Association Upon motion by Ellen Nesin, seconded by Bob Kunis, the Board of Education appointed Robert Bellamy, to be Alternate to the Sullivan County School Boards Association. CONSENT AGENDA ITEMS 9.a. to 9.v. 9. Appointments of Officers and Designations Items 9.a. to 9.v. Upon motion by Alyce Van Etten, seconded by Robert Bellamy, be it resolved that upon the recommendation of the Superintendent of Schools, the Board of Education approves the Consent Agenda for Items 9.a. to 9.u. Yes: 9 Bellamy, Doherty, Havas-Lombardi, Housman, Kunis, Nesin, 9.a. District Clerk (Appointment and Oath) It is hereby recommended that Mary Ryan Buchholz be appointed as School District Clerk for the period of July 1, 2012 to June 30, 2013, at a salary of $5, b.Treasurer It is hereby recommended that Christine Rice be appointed as District Treasurer for the period of July 1, 2013 to June 30, 2014, at a salary of $10, c.Tax Collector It is hereby recommended that Sheri Bisland be appointed as Tax Collector for the period of July 1, 2013 to June 30, 2014, at a salary of $10, d. Internal Claims Auditor It is hereby recommended that Maureen Stancage be appointed as Internal Claims Auditor for the period of July 1, 2013 to June 30, 2014, at a salary of $7, e. Alternate Internal Claims Auditor It is hereby recommended that Sullivan County BOCES Central Business Office (CBO) be appointed as Alternative Internal Claims Auditor. 9.f. Records Room Supervisor It is hereby recommended that Sandy Kaiser be appointed as Records Room Supervisor for the period of July 1, 2013 to June 30, 2014, at a salary of $2,750. July 2, 2013 Page 3 of 10 BOE Approved: 7/24/2013

4 9.g. Substitute Coordinator It is hereby recommended that Jannetta MacArthur be appointed as Substitute Coordinator for school year, at a salary of $8, h. Records Access Officer It is hereby recommended that Laura McAndrew be appointed as the FOIL Officer for the period of July 1, 2013 to June 30, 2014, at a salary of $ i. IDEA Grant Clerk It is hereby recommended that Christine Rice be appointed as the IDEA Grant Clerk for the period of July 1, 2013 to June 30, 2014, at a salary of $2, j. Records Management Officer It is hereby recommended that the School Business Administrator be designated as Records Management Officer for the school year. 9.k. Title VI, VII, Title IX and Civil Rights Officer It is hereby recommended that the Assistant Superintendent for Curriculum and Instruction be designated as the Title VI, VII and Title IX Officer for the school year. 9.l. 504 and Title II ADA Officer It is hereby recommended that the Assistant Superintendent for Curriculum and Instruction be designated as the 504 and Title II ADA Officer for the school year. 9.m. Residency Officer It is hereby recommended that the Assistant Superintendent for Curriculum and Instruction be designated as the Residency Officer for the school year. 9.n. Medicaid Compliance Officer It is hereby recommended that the Director of Pupil Personnel Services be designated as the Medicaid Compliance Officer for the school year. 9.o. Asbestos (LEA) Designee It is hereby recommended that the Director of Plant Operations be designated as Asbestos (LEA) Designee for the school year. 9.p. Pesticide Representative It is hereby recommended that the Director of Plant Operations be designated as Pesticide Representative for the school year. 9.q. Purchasing Agent It is hereby recommended that the School Business Administrator be designated as Purchasing Agent for the school year. 9.r. Deputy Purchasing Agent It is hereby recommended that the Superintendent of Schools be appointed as Deputy Purchasing Agent for the period of July 1, 2013 to June 30, 2014, to serve only in the absence or disability of the Purchasing Agent. July 2, 2013 Page 4 of 10 BOE Approved: 7/24/2013

5 9.s. Information Security Officer It is hereby recommended that the Superintendent of Schools be appointed as the Information Security Officer for the school year. 9.t. Inventory Control Officer It is hereby recommended It is hereby recommended that the Director of Technology and Professional Development be appointed as Inventory Control Officer for the school year. 9.u. Committee on Special Education It is hereby recommended that Patti Sonnenschein and Shari Biro be appointed to the Committee on Special Education for the school year. 9.v. Committee on Preschool Special Education It is hereby recommended that Patti Sonnenschein be appointed to the Committee on Preschool Special Education for the school year. CONSENT AGENDA ITEMS 10.a. to 10.z. 10. Appointments of Officers and Designations Items 10.a. to 10.z. Upon motion by Robert Bellamy, seconded by Alyce Van Etten, be it resolved that upon the recommendation of the Superintendent of Schools, the Board of Education approves the Consent Agenda for Items 10.a. to 10.z. 10.a. School Physician It is hereby recommended that the following names be designated as the School Physicians for the school year: Chief School Medical Officer Dr. Amarjit S. Gill High School Dr. Amarjit S. Gill RJK Middle School Dr. Amarjit S. Gill Rutherford Elementary School Dr. Amarjit S. Gill Cooke Elementary School Dr. Amarjit S. Gill Chase Elementary School Dr. Amarjit S. Gill Hebrew Day School Dr. Abraham Garfinkel Transportation Dept. Partners in Safety *Fee basis for all physicians 10.b. Appointment of Legal Counsel General Counsel Services It is hereby recommended that Baum and Baum be appointed as Legal Counsel pursuant to a retainer agreement in the amount of $225 per hour. 10.c. Appointment of Legal Counsel Labor Relations and General Counsel Services It is hereby recommended that Thomas, Drohan, Waxman, Petigrow & Mayle, LLP be appointed as Legal Counsel pursuant to a retainer agreement in the amount of $ 17,850 annually with non-retainer services billed at $200 per hour. July 2, 2013 Page 5 of 10 BOE Approved: 7/24/2013

6 10.d. Property Insurance Agent It is hereby recommended that NYSIR to administer the District s property and liability insurance for the school year. 10.e. Independent Auditor It is hereby recommended that Cooper Arias, LLP be appointed as Independent Auditor at a rate of $23,500 for the school year. 10.f. Internal Auditor It is hereby recommended that Knack, Pavloff and Company be appointed as Internal Auditor at a rate of $16,000 for the school year. 10.g. HIPAA Coordinator It is hereby recommended that the School Business Administrator be appointed as the Health Insurance Portability and Accountability Act Coordinator for the school year. 10.h. Extra Classroom Activity Funds Faculty Auditor It is hereby recommended that Christine Rice, Treasurer, be appointed as the extra-classroom activity faculty auditor. 10.i. High School and RJK Middle School Treasurer Positions of Extra Classroom Activity Fund It is hereby recommended that William Reed be appointed as Treasurer at the RJK Middle School at a salary of $3,068 and; It his hereby recommended that Nancy Swaine and Sue Bahrenburg be appointed Co-Treasurers at the High School at a salary of $1,652 each. 10.j. Payroll Certification It is hereby recommended that the School Business Administrator be appointed to the position of Payroll Certification for the school year. 10.k. Designation of Depositories: Key Bank of Monticello M & T Bank TD Bank J.P. Morgan Chase Bank The First National Bank of Jeffersonville All Funds including Federal Depositories for Income Tax and Trust & Agency Fund, Bond & Interests Account 10.l. Designation of Institutions for Investment Purposes: J.P. Morgan Chase Bank Key Bank M & T Bank The First National Bank of Jeffersonville TD Bank July 2, 2013 Page 6 of 10 BOE Approved: 7/24/2013

7 10.m. Homeless Liaison Officer It is hereby recommended that the Director of Pupil Personnel Services be designated as the Homeless Liaison Officer for the school year. 10.n. Designation of Official Publication: It is hereby Recommended that Times Herald Record and/or Sullivan County Democrat be designated as the official publication for notice of meetings and all other legal matters for the school year. 10.o. Establishment of Board Standing Committees It is hereby recommended that the Board of Education establish the following Board Standing Committees with the committee meeting times to be established by the August meeting. Audit Policy 10.p. Establishment of IRS Mileage Reimbursement Rate for Approved District Travel. It is hereby recommended that the Mileage Reimbursement Rate for employees be the IRS rate that is in effect July 1, q. Authorize Accounts It is hereby recommended to authorize the Treasurer to sign checks and in his/her absence, authorize the Deputy Treasurer to sign. 10.r. Authorize Petty Cash Accounts It is hereby recommended to Authorize Petty Cash Accounts for the school year as follows: Business Office Administrative Assistant - $100 Bus Garage Transportation Supervisor - $ s. Authorize Superintendent (or His Designee) to Approve the Attendance of Staff at Conferences. It is hereby recommended to authorize Board members to attend conferences, conventions and workshops at District expense and to authorize the Superintendent of Schools or his designee to approve conference requests, and expenses, of staff members as per General Municipal Law 77.b. 10.t. Approve the Secure of a Blanket Bond in Lieu of a Specific Official Undertaking The District shall secure a blanket bond in lieu of a specific official undertaking for all positions required by law or regulation, including, but not limited to: the District Clerk, District Treasurer, District Tax Collector, Purchasing Agent, Internal Claims Auditor and the Central Treasurers for extra classroom fund activity. 10.u. Authorize Superintendent to Make Budget Transfers It is hereby recommended to authorize the Superintendent of Schools or designee, to make budget transfers between line item accounts, so long as the transfer for any one item does not exceed $5,000 for individual transac- July 2, 2013 Page 7 of 10 BOE Approved: 7/24/2013

8 tion and up to $15,000 for cumulative transactions as authorized in Board Policy number v. Authorize Use of Facsimile Signature It is hereby recommended to authorize the Treasurer and in the Treasurer's absence, the Business Official, to make payment of District funds by use of the facsimile signature as per Ed. Law 1720, and w. Authorize Payment of Principal and Interest It is hereby recommended to authorize the Treasurer, or Deputy Treasurer to pay principal and interest on school bonds when due for the school year. 10.x. Authorize Investment of Funds It is hereby recommended to authorize the Treasurer, or Deputy Treasurer to invest funds for the school year, in accordance with law. 10.y. Authorize Superintendent to Apply for Grants in Aid It is hereby recommended to authorize the Superintendent of Schools to apply for Grants in Aid (State and Federal) for the school year. 10.z. Appointment of Acting Principals It is hereby recommended to appoint Acting Principals as follows: Virginia Morse Acting High School Principal in the Absence of Lori Orestano-James Mark Sutherland Acting High School Principal in the Absence of Lori Orestano-James and Virginia Morse Jason Doyle Acting Middle School Principal in the Absence of Nichole Horler Greg D Ambrosio Acting Middle School Principal in the Absence of Nichole Horler and Jason Doyle John Correa Acting Rutherford Elementary Principal in the absence of Kimberly Patterson Rosemarie Romano Acting Cooke Elementary Principal in the absence of Sandra Johnson-Fields *Chase Elementary School does not have an Assistant Principal CONSENT AGENDA ITEMS 11.a. to 11.h. 11. Appointments of Officers and Designations Items 11.a. to 11.h. Upon motion by Stacey Sharoff, seconded by Jennifer Kelly, be it resolved that upon the recommendation of the Superintendent of Schools, the Board of Education approves the Consent Agenda for Items 11.a. to 11.h. Yes: 9 Bellamy, Doherty, Havas-Lombardi, Housman, Kunis, Nesin, 11.a. Readopt All Board Policies and Code of Ethics It is hereby recommended to readopt all Board Policies and Code of Ethics that was in effect during the previous year as per attached. July 2, 2013 Page 8 of 10 BOE Approved: 7/24/2013

9 11.b. Approval of Public Comment Policy Sheet It is hereby recommended to approve the Public Comment Policy Sheet for the Board of Education public meetings as per attached. 11.c. Appointment of PPS Administrators with Authority to Suspend Students Attending BOCES. It is hereby recommended to appoint David Pulley, Pupil Personnel Services Director and Patti Sonnenschein and Shari Biro Coordinators of Pupil Personnel Services, as administrator with authority to suspend students attending BOCES. 11.d. To Establish the Regular Business Meetings of the Board of Education as per attached list. 11.e. SC-BOCES Budget Vote Date It is hereby recommended to approve the Sullivan County BOCES Budget Vote Date of Tuesday, April 22, f Budget Hearing and Annual Budget Vote and Election Dates It is hereby recommended to approve the 2014 Budget Hearing date to be May 8, 2014, at 7:00 p.m., in the RJK Middle School Cafeteria. It is hereby recommended to approve the 2014 Annual Budget Vote and Election to be held on Tuesday, May 20, 2014, from 8:00 a.m. to 8:00 p.m. at the following polling places: RJK Middle School Gymnasium, Forestburgh Town Hall, Rock Hill Fire Department, Chase Elementary School and the Duggan Community Center. 11.g. Substitute Teachers Pay Scale for the School year It is hereby recommended to approve the Substitute Salary Schedule for the school year as follows: Rate Per Day Title $80.00 Non-Certified Teacher $90.00 Certified Teacher with Bachelors $ Certified Teacher with Masters 11.h. Substitute Salary Schedule for the School year It is hereby recommended to approve the Substitute Salary Schedule for the school year as follows: Rate of Pay Title $75.00 Per Day Nurse Substitute $65.00 Per Day Teaching Assistant Substitute $8.50 Per Hour Teacher Aide Substitute $8.50 Per Hour Clerical Substitute $9.50 Per Hour Cleaner Substitute $9.50 Per Hour Bus Monitor Substitute $8.50 Per Hour Cafeteria Substitute $21.00 Per Hour Call in School Bus Drivers Upon motion by Jennifer Kelly, seconded by Ellen Nesin, the Board of July 2, 2013 Page 9 of 10 BOE Approved: 7/24/2013

10 Education adjourned the Reorganization Meeting at 6:05 p.m. *Attachments are on file at Central Office Respectfully submitted, Mary Ryan Buchholz, District Clerk July 2, 2013 Page 10 of 10 BOE Approved: 7/24/2013