WASHINGTONVILLE CENTRAL SCHOOL DISTRICT WASHINGTONVILLE, NEW YORK

Transcription

1 WASHINGTONVILLE CENTRAL SCHOOL DISTRICT WASHINGTONVILLE, NEW YORK Jennifer Dellova, Colleen Doyle, Kathleen Gualtieri Kevin McIntyre, John F. O Neill, Robin White, Sharon Williams Mr. Roy Reese, Superintendent of Schools Dr. Janet L. Seaman, Assistant Superintendent for Curriculum and Instruction Dr. Michael Cogliano, Assistant Superintendent for Pupil Personnel Services Mr. Paul Nienstadt, Assistant Superintendent for Business Mrs. Maureen Peterson, Director of Personnel and Staff Development I. Executive Session (6:30 p.m.) REORGANIZATION MEETING TAFT ELEMENTARY MONDAY, JULY 2, :00 P.M. AGENDA II. III. Pledge of Allegiance Superintendent's Recommendations, School Year: A. Motion to Appoint District Clerk as Temporary Chairperson B. Swearing in of: 1. Newly-Elected Board Members C. Board of Education Elections for the School Year and Swearing In 1. President 2. Vice President 3. Secretary 4. Remaining Trustees D. Appointments School Year 1. District Clerk 2. District Treasurer 3. Deputy Treasurer 4. Central Treasurer 5. School Tax Collector 6. Internal Claims Auditor 7. School District External Auditor 8. School District General Counsel 9. Appointment of Counsel 10. Grant Applications 11. Official Representative for Public Law Fiscal Advisors 13. Insurance 14. Health Plan 15. OMNI Services 16. Appointment of District Officers and Coordinators

2 17. Purchasing Agent 18. Authorization of Conference Attendance E. Other Appointments 1. District Committee on Preschool Special Education 2. District Committee on Special Education and Committee on Special Education Sub Committee 3. Impartial Hearing Officers, School Year 4. Board Designees to Appoint Impartial Hearing Officers 5. Impartial Hearing Officer Compensation Rates 6. Superintendent Hearing Officers 7. Authority to Conduct Resolution Session 8. Student Services 9. Appointment of District Physicians and District Dentist F. Approval of Calendar for Board of Education Meetings G. Official Newspapers H. Rate of Mileage Reimbursement IRS Rate I. Official Bank Depositories J. Establishment of Petty Cash Funds K. Free and Reduced Meal Programs L. School Lunch Prices M. Financial Authorizations N. Tax Anticipation Note Authorization O. Cooperative Bids Coordinated by BOCES of Orange County for Various Commodities and/or Services P. Energy Purchasing Q. Board of Registration R. Other Items 1. Other District Services - Contracts 2. Facilities Use Rates 3. Alternative Education Rates 4. Approval of Substitutes 5. Mentor-Intern Rates 6. Tutoring Rate and List 7. Kindergarten Screeners, State Assessment Scorers and Misc. Scoring 8. PSAT Compensation Fees 9. Cost Per Hour for Use of Facilities 10. NYSED Regent Exam Fee 11. Annual Stipends 12. Lifeguard Page 2 of 18

3 A. MOTION TO APPOINT DISTRICT CLERK AS TEMPORARY CHAIRPERSON: The Superintendent recommends that the Board of Education appoint the District Clerk, Teresa M. Silverman, Chairperson for the Reorganization Meeting. Oath of Office for B. 1 and C. 1-4 to be administered by the Temporary Chairperson B. SWEARING IN OF: 1. Elected Board Members: Jennifer Dellova Sharon Williams C. BOARD OF EDUCATION ELECTIONS FOR THE SCHOOL YEAR AND SWEARING IN: 1. President Electing: 2. Vice President Electing: 3. Secretary Electing: 4. Remaining Trustees Swearing in of: Swearing in of: Oath of Office for D. 1 to be administered by the Board President Page 3 of 18

4 D. APPOINTMENTS, SCHOOL YEAR 1. District Clerk: Teresa M. Silverman Salary: $7,100 Oath of Office D. 2-5 to be administered by Mrs. Teresa Silverman as District Clerk 2. District Treasurer: Appointing Ellen Gunser as District Treasurer Salary: $74, Deputy Treasurer: Appointing Sandra Dominguez as Deputy Treasurer from July 1, 2018 June 30, Central Treasurer: Appointing Susan Mazza as District Central Treasurer for extra classroom activities from July 1, 2018 June 30, School Tax Collector: Appointing Joan McCue as School Tax Collector Salary: $15, Internal Claims Auditor: Appointing Joan McCue as Internal Claims Auditor Salary: $7, Page 4 of 18

5 7. Appointment of Counsel: a. Bond Counsel: Appointing Fulbright & Jaworski LLP, Randolph J. Mayer, Partner, as Bond Counsel, on an as-needed basis, for the school year. b. General Counsel for Capital and Construction: Appointing John E. Osborn, P.C. as General Counsel for Capital and Construction related issues, on an asneeded basis, for the school year. c. School District General Counsel: Appointing Shaw, Perelson, May and Lambert, LLP as General Counsel for the District, and authorizing the Board President to execute an agreement consistent with these terms on its behalf Annual Fee: General Counsel: $55, Grant Applications: BE IT RESOLVED that the Board of Education authorizes the Assistant Superintendent for Curriculum and Instruction, the Assistant Superintendent for Pupil Personnel Services and the District Director of Data and Technology to apply for state/federal grants in aid. 9. Official Representative for Public Law 874: Appointing the Assistant Superintendent for Business, as the official representative for Public Law 874 (military impact), for school year. 10. Fiscal Advisors: Appointing R.G. Timbs, Inc. as Fiscal Advisors, on an as-needed basis, for the school year. Page 5 of 18

6 11. Insurance: a. Carriers of Insurance: Appointing Marshall & Sterling, Inc. (Agent), Orange/Ulster Health Insurance Plan and Orange/Ulster Workers Compensation Plan as the Carriers of Insurance Designees. b. Re-Authorize Workers Compensation: WHEREAS, the Board of Education authorized participation by the Washingtonville Central School District in a Cooperative Self-Insurance Plan for Workers Compensation pursuant to Section 119-o of the General Municipal Law through the Orange-Ulster Area Schools Workers Compensation Plan in 1991 and wishes to continue such participation during the school year; THEREFORE, BE IT RESOLVED, that the Board of Education hereby authorizes participation by the Washingtonville Central School District in the Cooperative Self-Insurance Plan for Workers Compensation through the Orange-Ulster Area Schools Workers Compensation Plan for the school year and authorizes the Superintendent of Schools/or designee to execute any documents on behalf of the School District to enable the continuation of such participation during the school year. c. Representative of the Board of Trustees: Appointing the Assistant Superintendent for Business as the Superintendent s representative on the Board of Trustees of the Orange/Ulster School Districts Health Plan during the school year for Orange/Ulster Health Insurance Plan and Orange/Ulster Workers Compensation. 12. Health Plan: WHEREAS, in accordance with the Orange Ulster School Districts Health Plan Municipal Cooperation Agreement, the Orange-Ulster School Districts Health Plan (The Plan) shall be governed and managed by a Board of Directors, and WHEREAS, the Board has determined that in accordance with the above mentioned Municipal Cooperation Agreement, The Plan allows for each school district or BOCES that participates in The Plan to appoint a representative to act on the behalf of the school district or BOCES NOW THEREFORE, upon MOTION duly made, seconded and passed; it is RESOLVED that the Washingtonville Central School District School Board has appointed the Assistant Superintendent for Business to serve as their representative to The Plan for the period of 1 Year commencing on July 1, 2018 and ending on June 30, OMNI Services: BE IT RESOLVED that the Board of Education grant the authority for the Superintendent or designee, to enter into a contract for a specific third party administrative service for Employer s 403(b) Plan for the school year. Page 6 of 18

7 14. Appointment of District Officers and Coordinators: a. Records Access Officer: Appointing the Assistant Superintendent for Business as Records Access Officer. b. Records Management Officer: Appointing the Director of Personnel and Staff Development as Records Management Officer. c. E.C.I.A. Coordinator/Section 504 Hearing Officer: Appointing the Assistant Superintendent for Pupil Personnel as E.C.I.A. Coordinator and Section 504 Hearing Officer. d. Title VI Coordinator/Title IX Coordinator: Appointing the Director for Personnel and Staff Development as Title VI Coordinator/Title IX Coordinator. e. EEO Coordinator: Appointing the Assistant Superintendent for Pupil Personnel Services and Director for Personnel and Staff Development as EEO Coordinator. f. Attendance Officer: Appointing the most senior District Social Worker as Attendance Officer. g. Residency Officer and Liaison Coordinator for Homeless Children and Youth: Appointing the Assistant Superintendent for Curriculum and Instruction or designee as the Liaison for Homeless Children and Youth, and Residency Officer. h. Safety Officer: Appointing the Executive Director of Operations and Maintenance as the Safety Officer. i. ADA Compliance Officer: Appointing the Director of Personnel and Staff Development as ADA Compliance Officer. j. Copyright Officer: Appointing the Assistant Superintendent for Curriculum and Instruction as the Copyright Officer. k. Asbestos Officer: Appointing the Executive Director of Operations and Maintenance as Asbestos Officer. l. District-Level DASA Coordinator: Appointing the Director of Personnel and Staff Development as District-Level DASA Coordinator. m. Department of State Service Notice of Claim: Appointing the Assistant Superintendent for Business as designee. 15. Purchasing Agent: Appointing Ms. Jeanne DeLongis, Business Office Assistant as Purchasing Agent, effective July 1, 2018 through June 30, Page 7 of 18

8 16. Authorization of Conference Attendance: Appointing the Director of Personnel and Staff Development to authorize conference attendance for non-instructional employees and the Assistant Superintendent for Curriculum and Instruction for instructional employees. E. OTHER APPOINTMENTS 1. District Committee on Preschool Special Education: The Superintendent recommends that the Board of Education approve the District Committee on Preschool Special Education (CPSE) for the school year, as submitted. 2. District Committee on Special Education and Committee on Special Education Sub Committee: The Superintendent recommends that the Board of Education approve the District Committee on Special Education and Committee on Special Education (CSE) Sub Committee for the school year, as submitted. 3. Impartial Hearing Officers School Year: The Superintendent recommends that, pursuant to federal and state law and regulations, the Board of Education approve the individuals who are certified and eligible to serve as Impartial Hearing Officers in Orange County for hearings regarding students with disabilities for the school year, as set forth by the New York State Education Department. 4. Board Designees to Appoint Impartial Hearing Officers: The Superintendent recommends that the Board of Education designate the Board President and Vice President as trustees who each have the individual authority to appoint an impartial hearing officer, who has been identified in accordance with the mandated State hearing officer selection procedures, on behalf of the Board of Education of the Washingtonville Central School District. 5. Impartial Hearing Officer Compensation Rates: The Superintendent recommends that the Board of Education approve an impartial hearing officer compensation rate in accordance with the mandated New York State impartial hearing officer rate schedule for pre-hearing, hearing, and post-hearing activities. 6. Superintendent Hearing Officers: The Superintendent recommends that the Board of Education approve Mr. Kevin Sullivan, Executive Director of Operations as well as Glen A. Plotski, Attorney with Bavaso & Plotski as the Hearing Officers for the District s Superintendent Hearings. 7. Authority to Conduct Resolution Session: The Superintendent recommends that the Board of Education designate the Assistant Superintendent for Pupil Personnel Services with authority to conduct a Resolution Session upon a filing of an impartial due process hearing. 8. Student Services: BE IT RESOLVED that the Board of Education grant the authority for the Superintendent or designee, to enter into contracts for specific student services as required by law, on an as needed basis with special services, tutorial placement providers and staff development, as attached* Page 8 of 18

9 9. Appointment of District Physicians and District Dentist: a. District Physicians: The Superintendent recommends that the Board of Education approve the appointment of the School District Physicians for the school year as follows: Monroe Pediatric Associates Washingtonville Pediatrics, PC b. District Dentist: The Superintendent recommends that the Board of Education approve the appointment of Dr. Haseena Mohideen, as the School District s Dentist for the school year. F. APPROVAL OF CALENDAR FOR BOARD OF EDUCATION MEETINGS. Setting the: 1. Work Session Meetings of the Board of Education on Mondays, as per attached list of dates. Time: 7:00 p.m. 2. Business Meetings of the Board of Education on Mondays, as per attached list of dates (with the exception of the April Meeting that will be held on Thursday for BOCES vote). Time: 7:00 p.m. Note: Calendar attached. The Board of Education may change the times or dates of meetings and may call additional meetings, as needed. Such additions or changes shall be posted a minimum of 24 hours prior. G. OFFICIAL NEWSPAPERS: Designation of the following as the official newspapers: Orange County Post Times Herald Record All legally required notices for the school year also will be published in the Orange County Post, at the discretion of the Superintendent or designee. H. RATE OF MILEAGE REIMBURSEMENT: Establish the rate of mileage reimbursement as the IRS Rate posted on July 1, 2018 for the period of 7/1/18 12/31/18 and the IRS Rate as posted January 1, 2019 for the period of 1/1/19 6/30/19. Page 9 of 18

10 I. OFFICIAL BANK DEPOSITORIES: Designation of the following banks as official bank depositories for District funds: TD Bank Orange County Trust Company Sterling National NYCLASS Flushing Commercial JP Morgan Chase J. ESTABLISHMENT OF PETTY CASH FUNDS: The Superintendent recommends that the Board of Education establish Petty Cash Funds for the school year, as follows: Building Custodian Amount Bus Garage Dispatcher $100 Cafeteria School Lunch Manager $50 Central Administration Secretary to the Supt. $50 Washingtonville High School WHS Principal $100 Washingtonville Middle School WMS Principal $50 Little Britain Elem. School LB Principal $50 Round Hill Elem. School RH Principal $50 Taft Elem. School Taft Principal $50 Special Services Asst. Supt. $50 K. FREE AND REDUCED MEAL PROGRAMS: 1. Annual Application to Participate in the Free and Reduced Meal Program: RESOLVED, that the Board of Education authorizes the President of the Board to sign the Certification of Acceptance of the Free and Reduced Price Meal Agreement, including the Policy Statement and all applicable wording in the body, attachments, and addendum of said policy, as set by the State Education Department. Page 10 of 18

11 2. Income Eligibility Guidelines for Free and Reduced Price Meals: RESOLVED, that the Board of Education adopt the Income Eligibility Guidelines for Free and Reduced Price Meals, effective July 1, 2018 through June 30, These guidelines are set pursuant to State Education Department guidelines and replace the district s current eligibility guidelines. L. SCHOOL LUNCH PRICES: The Superintendent recommends that the Board of Education approve that the cost of meals on the elementary and secondary levels at $2.75 and $3.00 respectively, for the school year. M. FINANCIAL AUTHORIZATIONS: 1. Bonding of Employees of the District: The Superintendent recommends that the Board of Education of the Washingtonville Central School District approve the bonding of the District Treasurer for $1,000,000 and the District Tax Collector for $1,000,000 and all other Blanket Bond for Employee Dishonesty for $100,000, for the school year. 2. Payroll Certification Authorization: RESOLVED, that the Board of Education authorize the Superintendent of Schools or designee to certify payrolls. 3. Transfer of Funds: RESOLVED, that the Board of Education appoints the Treasurer or, in her absence, the Assistant Superintendent for Business, to authorize electronic, facsimile, or wire transfers, in accordance with law. 4. Check-signing Authorization: BE IT HEREBY RESOLVED that the Board of Education approve the Treasurer to be authorized to sign all checks, and that such checks as are required to be signed by the Treasurer may be signed with the Treasurer s facsimile signature or, in the Treasurer s absence, by Deputy Treasurer, the Assistant Superintendent for Business or the Board President. N. TAX ANTICIPATION NOTE AUTHORIZATION: BE IT RESOLVED that the Board of Education hereby authorizes the Board President, or the Board Vice President in the President s absence, to execute up to and including a $2,000, Tax Anticipation Note, as attached* Page 11 of 18

12 O. COOPERATIVE BIDS COORDINATED BY BOCES OF ORANGE COUNTY FOR VARIOUS COMMODITIES AND/OR SERVICES: WHEREAS, it is the plan of a number of public school districts in Orange, Ulster, and Sullivan Counties, in New York to bid jointly General Supplies, Paper Supplies, Cafeteria Supplies, Custodial Supplies, Health Supplies, Milk, Ice Cream, Bread and Technology Supplies/Equipment and other services and supplies as may arise for the period beginning July 1 st 2018 June 30 th WHEREAS, the Washingtonville Central School District is desirous of participating with other school districts in Orange, Ulster and Sullivan Counties in the joint bidding of the Commodities as authorized by General Municipal Law, Section 119-o, and, WHEREAS, the Washingtonville Central School District wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Boards of Education and making recommendations thereon; therefore, BE IT RESOLVED, that the Board of Education of the Washingtonville Central School District hereby appoints Orange-Ulster Cooperative Bid Committee to represent it in all matters related above, and, that Jeanne DeLongis is hereby appointed as the school districts representative to Orange-Ulster Cooperative Bid Committee. BE IT FURTHER RESOLVED, that the Washingtonville Central School District Board of Education authorizes the above mentioned committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and, BE IT FURTHER RESOLVED, that the Washingtonville Central School District Board of Education agrees to assume its equitable share of the costs of the cooperative bidding, and, BE IT FURTHER RESOLVED, that the Washingtonville Central School District Board of Education agrees (1) to abide by majority decisions of the participating district on quality standard; (2) that unless all bids are rejected, it will award contracts according to the recommendations of the committee; (3) that after award of contract (s) it will conduct all negotiations directly with the successful bidder(s). Page 12 of 18

13 P. ENERGY PURCHASING: WHEREAS the Washingtonville Central School District is participating, with other Rockland and Orange County School Districts, in cooperative bids for the purchase of electricity and natural gas, sponsored by the Rockland County BOCES; and WHEREAS the bidding procedures comply in every respect with the requirements established by the General Municipal Law; and WHEREAS, the electricity and natural gas markets are highly volatile and prompt action is required to secure the benefit of the lowest possible rates; and WHEREAS, the delay in waiting for formal action by this Board may result in the loss of the bid prices; and WHEREAS, the Board believes that it can establish reasonable limits on the power of the Superintendent to act in the Board s name and authority, subject to later ratification by this Board; NOW, THEREFORE, on motion duly made by seconded by it is and RESOLVED that this Board hereby delegates to the Superintendent of Schools the authority to accept bids for electricity and natural gas submitted pursuant to the cooperative bid on the following conditions: a. The annual ceiling price bid for electricity is 8.0 per kwh or less; b. The annual ceiling price bid for natural gas Basis is $4.00/mmBtu or less; 1 c. The annual ceiling price for natural gas commodity at the NYMEX Henry Hub is $3.95/mmBtu or less; and it is further RESOLVED that the Superintendent is to report to this Board, in writing, within 24 hours any action he has taken pursuant to this resolution; and it is further RESOLVED that this delegation of authority may be revoked at any time by action of this Board. * This cost is for the transmission of gas. MOTION BY: SECONDED BY: Page 13 of 18

14 Q. BOARD OF REGISTRATION: RESOLVED that the Board of Education of the Washingtonville Central School District approve the following qualified voters to the Board of Registration, and as Chairperson of the Board of Elections, Inspectors of Election, Assistant Clerks and/or Election Clerks and establishment of rates of pay: 1. Board of Registration, Chairperson, Board of Elections: at a rate of $18.40 per hour Joan G. McCue 2. Board of Elections Machine Operators: at a rate of $16.80 per hour Harvey Babischkin Frank Lukaszewski Sal Mancuso Monica Morrow Sue Anne Voglelsburg 3. Chief Custodian of Voting Machines: at a rate of $450 per District Vote/additional machine set up Norman Dunn 4. Board of Elections, Inspectors: at a rate of $14.60 per hour Marge Bouchard Patricia Brown Ann Marie Caemmerer Sue Connolly Renee Christian Debbie Deeds Kathleen DiNardo Pam Ferrara Mary Green Mary A. Hogan Mary Ann Kaiser Mary Ann Knapp Marie Mancuso Marilyn Martin Christine McWeeney Mary Murphy Roseanne McGrath-Perrego George Rogero Page 14 of 18

15 R. OTHER ITEMS: 1. Other District Services - Contracts: BE IT RESOLVED that the Board of Education grant the authority for the Superintendent or designee, to enter into contracts for specific District services as required by law, on an as needed basis for an Athletic Trainer, Driver Education Program, as attached* 2. Facilities Use Rates: a. Facilities Use Custodial Rate: Establish Facilities Use Custodial rate of $75.00 per hour for the school year. b. Food Service Workers Rate: Establish Food Service Workers Rate of $65.00 per hour for the school year. 3. Alternative Education Rates: Establish Alternative Education Rates at a cost per hour for the school year as follows: Teachers $51.00 Administrators $61.00 Clerical $15.00 Teacher Assistants $ Approval of Substitutes: a. Non-Teaching Substitutes: Establish Non-Teaching Substitute Rates at a cost per hour for school year with list of names as attached* Clerical $15.00 Monitor $12.00 Teaching Assistant $12.50 Food Service Helper $12.00 Maintenance $18.50 Bus Driver $21.41 Custodial $12.00 b. Substitute Nurse Rate and List: Establish Substitute Nurse rates at a cost of $ per day for school year with list of names as attached* c. Substitute Teachers Rate and List: Establish Substitute Teachers Rates at a cost per diem for school year with list of names as attached* Certified Substitute Teachers $ Non Certified Substitute Teachers $ Page 15 of 18

16 5. Mentor-Intern Rates: Establish Mentor-Intern rates for at $1,300 stipend per year. 6. Tutoring Rate and List: Establish Tutoring Rate at a cost of $51.00 per hour for with list of names as attached* 7. Kindergarten Screeners, State Assessment Scorers and Misc. Scoring Proctors: Establish rate for Kindergarten Screeners, State Assessment Scorers and Misc. Scoring of $ per day for PSAT Compensation Fees: Establish the College Board PSAT administration compensation fees for reimbursement for proctoring the PSAT exam at Washingtonville High School at the required amount for as follows: Regular Administration - $ % extended time for students with approved disabilities - $ % extended time for students with approved disabilities - $ Cost Per Hour for Use of Facilities: Establish cost per hour for use of facilities by Board approved for-profit groups as follows: School Facility Little Britain Small Gym $12.00 per hour Gym/Cafeteria $24.00 per hour Library $10.00 per hour Round Hill Gym $24.00 per hour Cafeteria $24.00 per hour Library $10.00 per hour Taft Gym $24.00 per hour Cafeteria $24.00 per hour Library $10.00 per hour Middle School Gym $50.00 per hour Cafeteria A $24.00 per hour Cafeteria B $24.00 per hour Auditorium $30.00 per hour Library $14.00 per hour High School Gym $60.00 per hour Page 16 of 18

17 Small Cafeteria $24.00 per hour Large Cafeteria $24.00 per hour Auditorium $40.00 per hour Pool $60.00 per hour Pool Spectator Area $24.00 per hour All Buildings Classroom or smaller $10.00 per hour Fields High School Varsity Baseball $40.00 per hour Soccer Field #1 $16.00 per hour Soccer Field #2 $16.00 per hour Lacrosse $24.00 per hour Track/Football (Special Permission Required/Fee TBD) Tennis Court (court #1) $10.00 per hour Tennis Court (court #2) $10.00 per hour Tennis Court (court #3) $10.00 per hour Tennis Court (court #4) $10.00 per hour Middle School Varsity Softball $40.00 per hour JV Softball $40.00 per hour Soccer $16.00 per hour Little Britain Soccer $16.00 per hour Round Hill Softball $40.00 per hour General Use Field $16.00 per hour Taft General Use Field $16.00 per hour 10. NYSED Regent Exam Fee: Non-District test takers shall be charged $ per exam fee to cover costs of exam administration for the school year. Page 17 of 18

18 11. Annual Stipends: a. Director of Health, Physical Education and Athletics: Establish the annual Athletic Director supplemental stipend for in the amount of: $1,500 b. JROTC Annual Stipend: Establish the annual JROTC supplemental stipend for in the amount of: $3,600 c. Lunch Room Manager Annual Stipend: Establish the annual Lunch Room Manager supplemental stipend for in the amount of: $5, d. Assistant Supervisor of Transportation Annual Stipend: Establish the annual Assistant Supervisor of Transportation Supplemental Stipend for in the amount of: $1, Lifeguard: Establish the rate per hour for Lifeguards used for swim meets and special aquatic events at the pool at a rate of $12.00 per hour for the school year. IV. ADJOURNMENT OF REORGANIZATION MEETING Page 18 of 18