Avoca Central School Board of Education Minutes July 12, 2016
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1 Avoca Central School Board of Education Minutes July 12, 2016 Type of Meeting: Regular Time: 7:00 p.m. Board Members: Administration & Others Present: Brian Patterson Present Karen Dgien Present Rosalie Smith Michael Slayton Present Gay Fairbrother Donald Lester Present Megan Hubbard Present Community Members Present: Call to Order The meeting was called to order by the clerk at 7:04 p.m Oath of Office The oath of office was administered to newly elected Board Member Karen Dgien Election of Board President The clerk requested nominations for President of the Board of Education for the school year Board President Takes Chair Election of Board Vice President Mr. Lester and Mrs. Dgien nominated Mr. Patterson Motion by Mrs. Hubbard, seconded by Mr. Lester to close the nominations Motion Carried 5 Yes 0 No Vote 5 0 Oath of Office Brian Patterson The president requested nominations for Vice President of the Board of Education for the school year. Mr. Lester nominated Mrs. Dgien Motion by Mrs. Hubbard, seconded by Mr. Lester to close the nominations Motion Carried 5 Yes 0 No Vote 5 0 Oath of Office Karen Dgien Oath of Office The oath of office was administered to Mrs. Hubbard, Mr. Lester and Mr. Slayton School Board Member Code of Conduct The Board of Education reviewed and signed the School Board Code of Conduct.
2 Appointment of Officers Motion by Mrs. Hubbard, seconded by Mr. Lester to make the following Appointment of Officers: District Appointments for Clerk of the Board Stipend $3, Rosalie Smith District Treasurer Gay Fairbrother Deputy Treasurer Board President Tax Collector Andrea Barry External Auditor Buffamante Whipple Buttafaro, P.C. Central Treasurer Extraclassroom Activities Account Andrea Barry Faculty Auditor, Extraclassroom Activities Account Matthew Pfleegor Claims Auditor Joyce Swackhammer Deputy Claims Auditor Nichole Smith Audit Committee Board of Education Policy Committee, Rosalie Smith, Donald Lester, Megan Hubbard Appointment of Positions Motion by Mrs. Dgien, seconded by Mrs. Hubbard to make the following Appointment of Positions: School Physician and Director of School Health Services School Attorney Attendance Officer Records Access/Management Officer Asbestos (LEA) Designee: AHERA Section 504 Coordinator Insurance Consultant Title IX Compliance Officer Liaison for Homeless Children and Youth Sexual Harassment Compliance Officers Dignity Act for All Students (DASA) Compliance Officer Copyright Officer Director of Physical Education Dr. Werner Brammer Hogan, Sarzynski, Lynch, Dewind & Gregory, LLP District Clerk Elton Badeau Kelly Buisch Lawley Insurance Paula Pimm Matthew Pfleegor, Stephanie Helgeland Stephanie Helgeland Maryalice Kilbourne
3 Lead Evaluators for APPR purposes Substitute Coordinator Stipend $ , Matthew Pfleegor, Stephanie Helgeland, Michele Fitzsimmons Rosalie Smith Bonding of Personnel Motion by Mrs. Hubbard, seconded by Mr. Lester to approve the Bonding of Personnel as listed: District Clerk $1,000,000 District Treasurer $1,000,000 Deputy Treasurer $1,000,000 District Tax Collector $1,000,000 Central Treasurer, Extraclassroom Activity Funds $1,000,000 Claims Auditor $1,000, Designations Motion by Mrs. Dgien, seconded by Mrs. Hubbard to approve the Designations as listed: Bank Depository Five Star Bank and JPMorgan Chase Bank, N.A. Official Newspapers The Corning Leader & The Hornell Evening Tribune Designated Educational Official (DEO) Matthew Pfleegor Pesticide Representative Elton Badeau Federal Child Nutrition Program Officials Reviewing Official Sheri Frail Verification Official Gay Fairbrother Hearing Official School Board Meetings BOE Meeting Date Location Time August 16, 2016 DL Rm 137 7:00 p.m. September 20, 2016 DL Rm 137 7:00 p.m. October 18, 2016 DL Rm 137 7:00 p.m. November 15, 2016 DL Rm 137 7:00 p.m. December 20, 2016 DL Rm 137 2:30 p.m. January 17, 2017 DL Rm 137 7:00 p.m. February 28, 2017 DL Rm 137 7:00 p.m. March 21, 2017 DL Rm 137 7:00 p.m. April 19, 2017 DL Rm 137 7:00 p.m. May 9, 2017 DL Rm 137 7:00 p.m. June 20, 2017 DL Rm 137 7:00 p.m Authorizations Motion by Mrs. Hubbard, seconded by Mr. Lester to approve the Authorizations as listed: Certification of Payroll Purchasing Agent Establishment Petty Cash Funds Business Office $100 Sherry Weldy School Lunch $ 30 Cafeteria Manager
4 Designation of Signatures on Checks District Treasurer or Board of Education President Budget Transfers Establish Mileage Reimbursement Rate at the IRS rate Apply for Grants in Aid Conference, Convention, Workshop Attendance Other Items Motion by Mrs. Hubbard, seconded by Mrs. Dgien to approve Other Items as listed: Re adoption of all Policies, Code of Ethics and Attendance Policy in effect during the previous year. Establish Meal Reimbursement rate at per diem rates which are modeled after the United States General Services Administration per diem rates. Substitute Wage Rates a. Teaching Substitutes 1. Retired Avoca Teacher $110/day 2. Certified Teacher $100/day 3. Non Certified $90/day b. Long Term Teacher Substitute +$20/day after 15 days retroactive to the first day of the assignment c. Non Instructional Substitutes Grade 1 $ 9.70 Grade 2 $10.65 Grade 3 $11.42 Grade 4 $14.77 Grade 5 $17.35 Committee on Special Education CSE Chairperson : Kelly Buisch Psychologist: Kelly Buisch Parent Member: Judith Oates, John Oates School Physician: Dr. Werner Brammer School Nurse: Deborah Hunt Regular Education Teacher Special Education Teacher Committee on Preschool Special Education CPSE Chairperson : Kelly Buisch Parent Member: Judith Oates Special Education Teacher Elizabeth Wood General Education Teacher Amy Stewart or Joanne Adams Setting the Agenda Add resignations soccer coaches Melissa Lincoln and Denelle Strong. Bus driver Roger Knowles. Appoint Denelle Strong, varsity soccer coach.
5 s Report Mr. Saxton reported on the following: External audit, google training, summer student cleaners, community schools aid, leadership retreat, and a presentation of the exit poll Minutes Motion by Mr. Lester, seconded by Mrs. Dgien to approve the minutes of the June 21, 2016 meeting Warrants Motion by Mr. Lester, seconded by Mrs. Dgien to approve the Warrants for the period ending June 30, School Calendar Date Change Board Member Attendance to NYSSBA Convention General Trades Bid Disposal of Obsolete District Property Motion by Mrs. Dgien, seconded by Mrs. Hubbard to approve the following change to the School Calendar: Last day for students in 7 12 grade will be Monday, June 12, First day for Regents Tuesday, June 13, Motion by Mr. Lester, seconded by Mrs. Dgien to approve the board members to attend the NYSSBA Convention October 27 29, Motion by Mrs. Dgien, seconded by Mrs. Hubbard, upon examination of the bid results, including the recommendations of Susan Mehr, Assoc, AIA, Project Manager from Tetra Tech Architects & Engineers and upon recommendation of, to reject the General Trades Bid from Massa Construction, Inc. Motion by Mrs. Hubbard, seconded by Mrs. Dgien to declare the following as obsolete and approve the disposal of the obsolete property to be sold through an online auction or discarded by the best means possible. Books, Fitness Equipment, Partition doors from the present fitness room Award Van Bid Motion by Mrs. Hubbard, seconded by Mr. Lester to award the Van Bid to Dansville Chrysler Dodge Jeep for a 2016 Dodge Caravan in the amount of $20, and a delivery date no later than August 24, Resignation Melissa Lincoln, Varsity Girls Soccer Coach Motion by Mrs. Dgien, seconded by Mrs. Hubbard to accept the resignation of Melissa Lincoln as Varsity Girls Soccer Coach Resignation Denelle Strong, Modified Girls Soccer Coach Motion by Mrs. Dgien, seconded by Mrs. Hubbard to accept the resignation of Denelle Strong as Modified Girls Soccer Coach.
6 Coaching Appointments Motion by Seconded by Sport Coach Motion Mrs. Dgien Mrs. Hubbard Modified Boys Soccer Cody Delles Carried 5 0 Mrs. Hubbard Mr. Lester JV Girls Basketball Jeffrey Rodbourn Carried 5 0 Mrs. Dgien Mr. Lester JV Boys Basketball Andrew Ratchford Carried 5 0 Mr. Lester Mrs. Hubbard Varsity Girls Soccer Denelle Strong Carried Resignation Roger Knowles, Bus Driver Motion by Mrs. Dgien, seconded by Mrs. Hubbard to accept the resignation of Roger Knowles, Bus Driver effective July 22, Executive Session Motion by Mrs. Dgien, seconded by Mrs. Hubbard to enter into executive session at 8:52 p.m. for particular personnel Public Comments Mrs. Finlayson bought The Leader In Me book after the discussion during the last board meeting and asked if there will be parent training Regular Session Motion by Mrs. Dgien, seconded by Mr. Lester to return to regular session at 9:40 p.m Adjourn Motion by Mrs. Dgien, seconded by Mr. Lester to adjourn the meeting at 9:40 p.m. Rosalie Smith, District Clerk
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