USD 306 SOUTHEAST OF SALINE 5056 E. K-4 Highway Gypsum, KS BOARD OF EDUCATION MEETING

Transcription

1 USD 306 Board Minutes Page 1 USD 306 SOUTHEAST OF SALINE 5056 E. K-4 Highway Gypsum, KS BOARD OF EDUCATION MEETING July 18 th, 2016 The meeting of the USD 306 Board of Education was held on Monday, July 18 th, 2016 at 7:00 p.m. in the board conference room. Board Members present: Lori Blake, Becky Cooper, Steve Bartholomew, Dwight Conley, Justin Knopf (7:06 p.m.), Kenny Costigan, and Brandon Hughes. Board Members Not present: none Others Present: Greg Mann, Superintendent; Stephanie Hettenbach, Clerk of the Board; Tiffany Snyder, Elementary Principal; Roger Stumpf, Secondary Principal; and attached list. The meeting was called to order at 7:02 p.m. by President Steve Bartholomew. A motion was made by Becky Cooper and seconded by Dwight Conley to approve the agenda as presented. Carried 6-0 Reorganization: Election President: A motion was made by Lori Blake and seconded by Brandon Hughes to elect Steve Bartholomew as President. Carried 7-0 Elect Vice President: A motion was made by Dwight Conley and seconded by Lori Blake to elect Kenny Costigan as Vice-President. Carried 7-0 Resolution Meetings Discuss on start time of meetings. A motion was made by Kenny Costigan and seconded by Becky Cooper to approve the Resolution in setting the meeting dates for the board of education meeting. Carried 7-0 Resolution - Public Records & Providing Access Thereto A motion was made by Becky Cooper and seconded by Dwight Conley to approve the Resolution-Access to Public Records-as defined in the 1983 H.B Carried 7-0

2 USD 306 Board Minutes Page 2 Resolution - Authorizing Early Payment of Claims A motion was made by Kenny Costigan and seconded by Becky Cooper to approve the resolution authorizing early payment of claims in accordance with K.S.A B as amended by 1982S.B Carried 7-0 Resolution - Generally Accepted Accounting Principles - Waiver of Requirements A motion was made by Becky Cooper and seconded by Kenny Costigan to approve the resolution for the waiver requirements for generally accepted accounting principles in accordance with K.S.A. Supp a. Carried 7-0 Resolution Home Rule A motion was made by Lori Blake and seconded by Justin Knopf to approve the Resolution for Home Rule. Carried 7-0 Appointments #8-17 A motion was made by Dwight Conley and seconded by Lori Blake to approve recommended appointments and designations as presented. Carried 7-0 District Clerk and Deputy Clerk Stephanie Hettenbach and Margaret Anderes Approve District Treasurer and Deputy Treasurer Emmy Pratt and Cindy Mueller Approve Appoint Designated Agent - KPERS Emmy Pratt Appoint Designated Agent for Health Insurance Stephanie Hettenbach Appoint Truant Officers - Principals Tiffany Snyder and Roger Stumpf Approve Superintendent as Freedom of Information Officer and Title IX Coordinator Gregory Mann Designate Depositories for District Funds Bennington State Bank Salina, Kansas Designate Board Attorney Norman Kelly; Norton, Wasserman, Jones and Kelly Designate Official Newspaper for Legal Publications - Salina Journal Designate Roger Stumpf, Jr/Sr High Principal, to administer the activity funds. A motion was made by Lori Blake and seconded by Kenny Costigan that all policy statements found in the minutes of this board education prior to June 30, 2016 (AD), be rescinded, and that the board of education adopt the current policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the (AD) school year, subject to periodic review, amendment and revision by the board of education. The current policy manual will remain in effect until a new policy manual is adopted. Carried 7-0 A motion was made by Becky Cooper and seconded by Kenny Costigan to approve 1116 hours for the school year. Carried 7-0 A motion was made by Lori Blake and seconded by Kenny Costigan to approve the mileage rate reimbursement at the Kansas State rate of $.54 per mile. Carried 7-0

3 USD 306 Board Minutes Page 3 A motion was made by Becky Cooper and seconded by Justin Knopf to approve the minutes June 20, 2016, monthly meeting and June 30, 2016 Special meeting, as presented. Carried 7-0 A motion was made by Justin Knopf and seconded by Dwight Conley to approve the General Fund Warrants and Vouchers for the month of July for a total of $291, Carried 7-0 Action Items: Request for Out-of-State Student Trip: Keri Boley, Secondary Vocal Teacher, and Madison Roths, via video, requested permission to take Madison to Grapevine, TX to attend the National High School Choir, November 9-13, Discussion followed. A motion was made by Dwight Conley and seconded by Becky Cooper to approve Madison Roths and Keri Boley, as chaperone, to attend the NAME convention in November 2016 and the Board of Education pay one half of stated registration, provide a vehicle, fuel, and substitute. Carried 7-0 Handbook approval: The purposed changes for the Teacher handbooks and classified employee handbooks were discussed. A motion was made by Dwight Conley and seconded by Justin Knopf to approve the K-6 Teacher Handbook, 7-12 Teacher Handbook, and USD 306 Classified Employee handbook, as amended with all reference to handicapped person be changed to person with a disability. Carried 7-0 COMMUNICATION: Superintendents Report: Mr. Mann informed the Board of Education on progress of the facility projects, upgrade to the security software, legislative updates from the budget workshop on July 8 th, back to school, and budget information. A special Board of Education meeting was set for July 25, 2016 at 7:00 p.m. to review the proposed budget. The budget hearing will be set for August 8, 2016 at 7:00 p.m. Break 8:19 p.m. Reconvened 8:30 p.m.

4 USD 306 Board Minutes Page 4 Executive Session: Student Matter: A motion was made by Lori Blake and seconded by Brandon Hughes that the board go into executive session #5 for 15 minutes for the purpose of discussing matters to actions adversely or favorably affecting a person as a student, patient or resident of a public institution; and that the board return to the open meeting at 8:55 p.m. Carried 7-0 Seven board members, superintendent, secondary principal, and elementary principal entered executive session. Same motion as above; 5 additional minutes; Reconvened at 9:00 p.m. Same motion as above; 5 additional minutes; Reconvened at 9:05 p.m. A motion was made by Lori Blake and seconded by Brandon Hughes to approve out of district renewal applications. Carried 7-0 Personnel: A motion was made by Dwight Conley and seconded by Brandon Hughes that the board go into executive session #1 for 20 minutes for the purpose of discussing matters relating to nonelected personnel; and that the board return to the open meeting at 9:25 p.m. Carried 7-0 Seven board members and the superintendent entered executive session. superintendent entered executive session. Reconvened at 9:30 p.m. superintendent entered executive session. Reconvened at 9:35 p.m. superintendent entered executive session. Reconvened at 9:40 p.m. Same motion as above: 10 additional minutes; Seven board members and the superintendent entered executive session. Reconvened at 9:50 p.m. Negotiations: A motion a made by Becky Cooper and seconded by Brandon Hughes that the board go into Executive session #3 for 15 minutes for the purpose of discussing matter relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency; and that the board return to the open meeting at 10:07 p.m. Carried 7-0 Seven board members and the superintendent entered executive session.

5 USD 306 Board Minutes Page 5 Same motion as above: 10 additional minutes; Seven board members and the superintendent entered executive session. Reconvened at 10:17 p.m. superintendent entered executive session. Reconvened at 10:22 p.m. The Meeting was adjourned by President Steve Bartholomew to adjourn at 10:25 p.m. Carried 7-0 approved as printed amended Stephanie Hettenbach Clerk of the Board