MINUTES OF PREBLE COUNTY EDUCATIONAL SERVICE CENTER REGULAR MEETING JUNE 28, 2017

Transcription

1 MINUTES OF PREBLE COUNTY EDUCATIONAL SERVICE CENTER REGULAR MEETING JUNE 28, 2017

2 The Preble County Governing Board held a Regular Meeting on Wednesday, June 28, 2017 at 5:30 p.m. at the Preble County Educational Service Center, 597 Hillcrest Dr., Eaton, Ohio Mr. Johnston, Vice President called the meeting to order at 6:05 p.m. Mrs. Crabtree Present Mr. Green Present Mr. Johnston Present Mrs. Lykins - Absent Mrs. Schaar Absent Pledge of Allegiance Invocation by Mr. Johnston #42-17 Agenda and/or Addendum Agenda Approved. It was moved by Mr. Green and seconded by Mrs. Crabtree that the Preble County Governing Board approve the June 28, 2017 Regular Board Meeting Agenda and the Addendum Agenda. Mr. Green Aye #43-17 Minutes Approved It was moved by Mr. Green and seconded by Mrs. Crabtree that the Preble County Governing Board approve the Minutes of the May 24, 2017 Regular Meeting and the May 24, 2017 Records Commission Meeting. 2

3 Mr. Green Aye Mrs. Crabtree Aye Mr. Johnston acknowledged the following visitors: Shawn Hoff ESC Assistant to the Superintendent Debby Barnett ESC Preschool Supervisor Treasurer s Report Mr. Kerry M. Borger: Monthly reports for May Copy for each Governing Board Member. 1. Financial Report 2. Income Statement 3. Bank Reconciliation 4. Check Register Treasurer s Report. Copy for each Governing Board Member. #44-17 Final Fiscal Year Appropriations It was moved by Mr. Johnston and seconded by Mr. Green that the Preble County Governing Board approve the final Fiscal Year Appropriations in the amount of $4,660, Mr. Green Aye 3

4 MINUTES OF THE PREBLE COUNTY GOVERNING BOARD # Budget It was moved by Mrs. Crabtree and seconded by Mr. Green that the Preble County Governing Board approve the following Budget: General Fund budget at fund level in amount of $4,467, Other Fund budget at fund level in amount of $179, Total budget of $4,646, Buy down Health Insurance to 25% 3% salary increase with one step on the salary scale Salary schedules as presented Mr. Green Aye Mr. Johnston Aye #46-17 Recommendation of Transfers It was moved by Mrs. Crabtree and seconded by Mr. Johnston that the Preble County Governing Board approve the following Transfers: 1. Transfer one hundred thirty dollars ($130.00) from the Unclaimed Funds ( ) to the General Fund ( ) per ORC 9.39 as this amount has been in the Unclaimed Funds for a period of five years. 2. Transfer three thousand sixteen and 97/100 dollars ($3,016.97) from the PCESC Unreimbursed Medical Plan ( ) to the General Fund per ORC (D) as the activity in this fund has terminated for which this special fund existed. 4

5 Mr. Green Aye MINUTES OF THE PREBLE COUNTY GOVERNING BOARD Appropriation Modifications None at this time Open Board Discussion None at this time Report of Superintendent: (Mr. Mike Gray) Superintendent s Report Copy for each Governing Board member. Staff Reports: 1. Shawn Hoff Assistant to the Superintendent Copy for each Member of the Governing Board. 2. Steven Reese Principal, ESC Alternative 3. Debby Barnett Preschool Supervisor #47-17 Items A E Approved ADOPTION OF CONSENT CALENDAR NEW BUSINESS Action by the Governing Board in Adoption of Consent Calendar at this point of the agenda means that Items A through E are adopted by one single motion unless a member of the Board or the Superintendent requests that any such item be removed from the Consent Calendar and voted on separately. Upon the recommendation of Mr. Mike Gray, Superintendent, it was moved by Mrs. Crabtree and seconded by Mr. Green that the Preble County Governing Board approve Items A through E as follows: 5

6 A. Accept the following resignation: Katie Jones Educational Aide (Preschool) effective the end of the contract year. Christine Peterson Intervention Specialist (ED) effective the end of the contract year. Jennifer Thomas Speech and Language Pathologist effective the end of the contract year. Elizabeth Trapp Intervention Specialist (ED) effective the end of the contract year. Stacy Wentzell Intervention Specialist (MD) effective the end of the contract year. B. Employ the following: Joanna Conley as Bus Driver for a One (1) Year period of time, that year being the school year, for 189 days per school year; Brent Short, Special Education Supervisor/Principal, for a One (1) Year period of time, that year being the school year for 223 days, for a salary equal to Supervisor index on the current adopted and effective uniform salary schedule for Certificated Employees of the Preble County Educational Service Center. This contract is also contingent upon the employee continuing to maintain proper certification. Benefits shall include pick-up of State Teachers Retirement System, 5 days Vacation and 5 Paid Holidays. Mileage and all other fringe benefits shall be paid in accordance with current adopted and effective Preble County Educational Service Center policy. This contract is subject to reduction, suspension, or termination should finances for this program not be available. Angel Day as School Bus Aide/Substitute Bus Driver, for a One (1) Year period of time, that year being the school years, for 189 days per school year; as per Adopted School Calendar, for a salary equal to Appropriate Placement on the appropriate current adopted and effective uniform salary schedule for Certificated or Classified Employees of the Preble County Educational Service Center. This contract is also contingent upon the employee continuing to maintain proper certification and background check. Mileage and all other fringe benefits shall be paid in accordance with current adopted and effective Preble County Educational Service Center policy. Specific assignment shall be made by the Superintendent. This contract is subject to reduction, suspension, or termination should finances for this program not be available. C. Approve the following Personal Service Contracts: 6

7 Alan Copeland, Attendance Officer, beginning August 1, 2017 until August 13, 2017 for up to 9 days, at his per-diem daily rate of pay ($130.85) for each day worked. Laura Cottingim agrees to be the Enrichment Program Coordinator for the school year for an in consideration of the sum of Four Thousand Eight Hundred Sixty Four Dollars ($4,864). Brent Short, Special Education Supervisor/Principal, beginning July 1, 2017 until July 31, 2017 for up to 15 days, at his per-diem daily rate of pay for each day worked. D. Approve the following: 1. Designate the ESC Superintendent as Purchasing Agent for the Fiscal Year starting July 1, 2017 and ending June 30, Establish a Petty Cash Fund for the Fiscal Year starting July 1, 2017 and ending June 30, 2018 not to exceed $ Said Petty Cash Fund is to be located at the station of the Treasurer of the Preble County Educational Service Center, 597 Hillcrest Drive, Eaton, Ohio. The Petty Cash Fund is to be used to reimburse employees for purchases not to exceed $ The Treasurer of the Preble County Educational Service Center shall be designated custodian of said Petty Cash Fund and shall be responsible for the same. 3. Authorize the Treasurer of the Preble County Educational Service Center to invest Governing Board funds as they become available during the Fiscal Year starting July 1, 2017 and ending June 30, E. Approve the following Professional Meeting Requests: Shawn Hoff CPI Renewal, October 10-11, 2017, Dayton, Ohio. Registration and Mileage (Estimate) $ Shawn Hoff Transportation-Financial Data Reporting Requirements, June 13, 2017, Columbus Ohio. Registration and Mileage (Estimate) $ Cindi Bixler The Zones of Regulation, September 21, 2017, Fairborn Ohio. Registration and Mileage (Estimate) $ Mrs. Crabtree Aye Mr. Green Aye 7

8 PRESIDENT DECLARED MOTION ADOPTED #48-17 Governing Board Policies It was moved by Mr. Green and seconded by Mrs. Crabtree that the Preble County Governing Board approve the following Governing Board Policies: Policies for Revision: DECA, Administration of Federal Grant Funds DI, Fiscal Accounting and Reporting DID, Inventories (Fixed Assets) DJF, Purchasing Procedures DN, School Properties Disposal IGBI, English Learners IGBL, Parental and Family Involvement Mr. Green Aye PRESIDENT DECLARED MOTION ADOPTED Review the Following Handbooks: A. Student Handbook. This will be distributed at the meeting for review and adoption at the July meeting. B. Employee Handbook. This will be distributed at the meeting for review and adoption at the July meeting. Miscellaneous Board Professional Meetings A. Board Candidate Workshop SW Miamisburg September 7,

9 B. OSBA Fall Conference Cincinnati October 12, C. OSBA Capital Conference Columbus November 12-14, Meetings: The July Regular Meeting is scheduled for July 26, #49-17 Adjournment. With no further business to be brought before the Governing Board at this time, it was moved by Mrs. Crabtree and seconded by Mr. Green that this June 28, 2017 Regular Meeting of the Preble County Governing Board adjourn. (7:06 p.m.) Mr. Green - Aye The preceding is a true and correct recording of the proceedings of the Preble County Governing Board Regular Meeting held on June 28, PRESIDENT TREASURER 9