Board action and discussion is limited to previously published agenda topics (RCW 42.30).

Transcription

1 Mission: Engage our community. Inspire our students. Prepare our graduates. AGENDA Meeting Minutes MARYSVILLE SCHOOL DISTRICT BOARD OF DIRECTORS - REGULAR SESSION AND WORK STUDY Monday, November 6, :00 pm / Regular Session Marysville School District Board Room th Street NE Marysville, WA The Board of Directors welcomes the opportunity to hear public comment and allows time for this purpose at each regular session meeting under "Hearing of Business of Visitors". To address the board, sign up on the clipboard provided at the entrance. Time: Each individual has up to 3 minutes. A group of individuals may combine their time (up to a 10-minute maximum) with one spokesperson for the group. Individuals who wish to speak or combine their time need to sign in on the speaker's clipboard. The maximum time allotted for Hearing of Business of Visitors per agenda is 30 minutes. In the interest of time, order, and respect to others: Complaints or charges about employees are not permissible during public comment. These issues are to be addressed to the superintendent in writing. The board, superintendent or district personnel typically do not engage in direct conversations or give feedback during the meeting. Questions / comments from those addressing the board may be referred to staff for follow up at a later date, if needed. Board action and discussion is limited to previously published agenda topics (RCW 42.30). School Reports to the Board of Directors: School reports are developed and shared electronically. Please note that the reports are a "live" document that may be edited up to presentation time. ACCESSIBILITY The public is always invited to attend school board meetings. The Marysville School District does not discriminate on the basis of disability in admission or access to these public forums. If you should require any reasonable

2 accommodation to enable you to attend and/or participate, please contact the Superintendent's Office at We request at least 48 hours advance notice for special accommodations. 11/6/ :00 PM I. Call to Order - Regular Session Meeting, 6:00 pm, Board Room President Lundberg called the regular session meeting to order at 6:00 pm. In attendance: Pete Lundberg, President, Dr. Tom Albright, Vice President, Mariana Maksimos, Bruce Larson, and Chris Nation, Directors, Dr. Becky Berg, Superintendent, and Jodi Runyon, Executive Assistant and Recorder. II. Flag Salute Director Nation led the flag salute. III. Approval of the Agenda (Vote) President Lundberg requested approval of the agenda with the removal of the School Improvement Plans (Board Action Item VIII g.). He stated the plans are tabled until the December meeting to allow additional time for review. Vice President Albright made a motion to approve the agenda as amended. Director Nation seconded. A vote was taken. Motion carried. IV. Hearing of Business of Visitors (Information) President Lundberg announced Hearing of Business of Visitors. Hearing none, he moved to Communications and Reports. V. Communications / Reports Staff, Student, and Community Recognition Students of the Month: Congratulations to Jordan Luton, MPHS, Soroptimist and Kiwanis Student of the Month - presented by Steve Powell, Kiwanis. Eagle Scout Project for Jones Creek - presented by Melissa VanZanten Melissa VanZanten, Director of Curriculum, introduced Jarrett Delfel and congratulated him for his hard work and efforts to build a shelter at Jones Creek for his Eagle Scout project. She explained that the Jones Creek site previously had a tiny shelter and the new, beautiful structure is so appreciated by students, staff and visitors and the community at large. Jones Creek is part of the Salmon restoration project in partnership with Salmon Solutions. Each year 5th grade classrooms take field trips to the site as part of their science curriculum and study of salmon and salmon habitats. She shared pictures of the new structure and thanked Jarrett for his project. I 'Heart' Marysville - Grove Church Appreciation - presented by Greg Dennis, Facility Supervisor Mr. Dennis introduced Cliff Snyder, member of the Grove Church and the I 'Heart' Marysville project committee. He thanked Mr. Snyder, the I 'Heart' Marysville work group, and the Grove Church for all of the projects done for the district over the summer break: Fantasy Fortress at Cascade Elementary, pressure wash, paint, repairs, murals, and swing replacement Staff lounge remodel at Kellogg Marsh Elementary Ball fields at Liberty Elementary, replaced dugout roofs on ball fields Campus clean up at Pinewood Elementary, Shoultes Elementary, and Marysville Middle Schools Mr. Snyder shared that it is a pleasure to serve the community and support the Marysville School District. Dr. Berg thanked him for his community service and the group's faith-filled mission in support of the community and schools. Staff, Student or Board Reports Secondary School Student Reports Students from the middle and high schools across the district provided an update to the school board: Jackson Strakele, 10th Street Middle School, Emmalia Napeahi and Carly Scallan, Cedarcrest Middle

3 School, Mariza Valdez and Madison Graham, Marysville Middle School, Evelyn Gutierrez, Marysville Getchell High School campus, Macy Scallan, Marysville Pilchuck, Mitch McNair, Arts & Technology High School, Angel Davis and Haley Maxwell, Marysville Mountain View High School, Facilities Update on Summer Projects Greg Dennis, Facility Supervisor, and Jim Long Custodial Manager, presented a PowerPoint (attached) on the summer projects for most of the schools in the district. Both Mr. Dennis and Mr. Long explained that each school was cleaned and cared for using the same standards developed and used by the custodial team for every school in the district. Mr. Long explained the process for the floor cleaning which includes a process that is much more efficient and cost-effective. Each cleaning process was done the same at each of the schools including painting where needed. Mr. Long also explained the process for the cleaning and treatment of the wood floors in the gyms. Facts shared: 225 gallons of wax, 200 gallons of stripper, 240 disks for floors, over 500 gallons of paint and over 30,000 hours of work by employees and volunteers. Mike Sullivan, Executive Director of Finance and Operations added that he is extremely proud of the work done by the crews and that the schools look great. Dr. Berg added that this has been a dream team this year and the work has been outstanding. Greg Dennis has worked morning noon and night and Jim long is dedicated, and on fire. Their work and dedication is greatly appreciated. VI. Approval of Minutes (Action) President Lundberg requested approval of the regular session minutes of October 16, Director Nation made a motion to approve the regular session minutes of October 16, Director Maksimos seconded. A vote was taken. Motion carried. VII. Consent Agenda (Consent Agenda) President Lundberg requested approval of the consent agenda as presented. Director Maksimos made a motion to approve the consent agenda as presented. Vice President Albright seconded. A vote was taken. Motion carried. AP Vouchers Travel Request Personnel Report Gifts to the District VIII. Board Action a. Career and Technical Education Perkins Grant Donneta Oremus, CTE Director, requested approval of the Perkins Grant in the amount of $62, Director Larson made a motion to approve the Perkins Federal Grant for the school year to support the Career & Technical Education program. Director Nation seconded. A vote was taken. Motion carried. b. Policy: First Reading Vice President Albright made a motion to approve the policies for first reading and move to second reading. Director Maksimos seconded. A vote was taken. Motion carried. c. Policy: Second Reading and Adoption President Lundberg requested adoption of policies presented for second reading. Director Larson made a motion to adopt the policies as presented and rescind Policy 3121; Compulsory Attendance. Vice President Albright seconded. A vote was taken. Motion carried. d. Resolution(s) No and ; Intergovernmental and Interdistrict Agreements Dr. Becky Berg, Superintendent, requested adoption of the annual Intergovernmental and Interdistrict Agreement Resolutions. She explained that the purpose of the resolutions is to authorize the Superintendent to enter into agreements that are part of normal business and operations for the school district and providing annual authorization assists in expediting needed services for children, the district and

4 governmental agency partnerships. Director Nation made a motion to adopt Resolution No and Resolution No ; Intergovernmental and Interdistrict Agreements. Director Larson seconded. A vote was taken. Motion carried. e. Resolution No ; Declaration of Surplus Property Mike Sullivan, Executive Director of Finance and Operations, and Greg Dennis, Facility Supervisor, provided an overview of Resolution No ; Declaration of Surplus Property. He listed each of the properties as listed on the resolution and requested the Board of Directors to suspend the regular session meeting to enter into a public hearing for comments and questions. At 7:20 pm, President Lundberg announced that the regular session board meeting is suspended to enter into a public hearing. Mr. Sullivan and Mr. Dennis, responded to questions from the audience and school board. At 7:34 pm, President Lundberg announced closure of the hearing and the board will resume the regular session meeting. Mr. Sullivan requested adoption of Resolution No ; Declaration of Surplus Property. Director Maksimos made a motion to adopt Resolution No. No ; Surplus Property, with the correction to the address on the Resolution to th Street NE, identifying properties as surplus and authorizing the superintendent or designee to sell or lease the identified properties. Vice President Albright seconded. A vote was taken. Motion carried. f. Resolution No ; Purchase and Sale Option Mike Sullivan, Executive Director of Finance and Operations, requested adoption of Resolution to authorize the Superintendent or designee to enter into an Option to Purchase Real Property. Director Larson made a motion to adopt Resolution No ; authorizing the Superintendent or designee to enter into an Option to Purchase Real Property for Highway 9 and 84th Street, N.E., with the Snohomish County Public Utility District. Director Nation seconded. A vote was taken. Motion carried. g. School Improvement Plans TABLED This item has been tabled to the December regular session board meeting to allow additional time for review. IX. Adjourn Regular Session - Move to Work Study (Strawberry Room) At 7:40 pm, President Lundberg adjourned the regular session meeting and announced that the Board would reconvene in a work study session in the Strawberry Room. X. Work Study Session (Following Regular Session) Strawberry Room Finance and Operations Mike Sullivan, Executive Director of Finance and Operations, provided an overview of the levy rate for discussion with Dr. Berg and the Board of Directors. He shared the current levy rate and projected rate for years 2018 through Mr. Sullivan explained how the rates per thousand of assessed valuation will change over time with the rates decreasing for tax payers after year He added that there is a lot to be determined based on the decisions from the legislature. At the next regular session meeting, he would like to bring forward a resolution to set the ballot language for a February 2018 for a replacement levy and capital levy. Discussion was held. Mr. Sullivan will prepare ballot language for board review and possible action at the next regular session board meeting. Board Development Law Conference Information: Jason Thompson, Deputy Superintendent, provided an overview of a recent law conference that he attended which included a presentation by Paul Clay from Stevens Clay, P.S. He

5 shared a handout with the school board that relates to the work of school boards. He shared excerpts from the handout on the following topics: Open Public Meetings Act Executive and Closed Sessions Hearings Work Plan : Dr. Becky Berg, Superintendent, presented the work plan for the school year (attached). She explained that the plan is the foundation for the focus work for the year and it is tied to the district's strategic directions and goals. Board Meeting, Engagement, and Work Planner: Pete Lundberg, President, and Dr. Becky Berg, Superintendent, presented a draft of the year-long planner for board review and comment. Discussion was held around scheduling board retreats and board engagement in schools. Jodi will revise the schedule and share with board members. Board of Director Goals: Pete Lundberg, President, presented a draft of the Board of Director goals for board review and comment. Vice President Albright drafted the goals following the recent board retreat session. Vice President Albright explained the layout of the goals and what was captured from the work of the board at the retreat. Board members agreed that the goals will be a working document that they will refer to often and revise as needed. District Updates Scheduled Events - presented by Pete Lundberg, President President Lundberg read the list of upcoming scheduled events. Board members signed up to participate where available. XI. Follow-up Items (Information) a. Upcoming Board Meeting Dates WSSDA Annual Conference, November 17-19, 2017 Regular Session Board Meeting and Work Study, Monday, November 20, 2017 b. Superintendent Comments c. Board Comments XII. Adjourn President Lundberg adjourned the work study session at 10:00 pm. Minutes Presented and Signed: Pete Lundberg, President Dr. Becky Berg, Superintendent Date