Gateway to the Lakes "

Transcription

1 Y : fir CITY OF EAGLE POINT Gateway to the Lakes " OREGON EAGLE POINT CITY COUNCIL 17 BUCHANAN AVE. SOUTH, EAGLE POINT, OREGON JANUARY 22, 2013 REGULAR MEETING MINUTES 1. CALL TO ORDER 7: 00 P.M. Mayor Russell called the meeting to order at 7: 05 p.m. Council Members Present: Bob Russell, Wayne Brown, Bill Fierke, Ruth Jenks, Aaron Prunty and Kathy Sell. Council Members Absent: Jonathan Bilden. Staff Members Present: Henry Lawrence, City Administrator; Robert Miller, Public Works Director; Vern Thompson, Police Chief; * Steve Frantz, Police Department; Mike Upston, Principal Planner; and Cindy Hughes, City Recorder. Guests: Jerry Zieman, President, Eagle Point Senior Center; Millie Wewerka and Suzi Collins, Planning Commissioners; and members of the public and press. 2. FLAG SALUTE AND INVOCATION Mayor Russell led the Pledge of Allegiance and Jerry Zieman led the invocation. 3. AUDIENCE QUESTIONS OR COMMENTS CONCERNING ITEMS NOT ON THE AGENDA Following the invocation, Mayor Russell apologized for the late start on the meeting which was due to holding the Joint Meeting of the City Council and Parks and Recreation Commission prior to the Regular Meeting. There were no questions or comments regarding items not on the agenda. 4. PRESENTATIONS 4. 1 Presentation of Plaque of Appreciation to Sergeant Steve Frantz. E: Buchanan Ave. South P.O. Box 77o 00 Eagh Point, OR( 1724 City Hall 826_4212 Polio 826-4' Fax g

2 Page 2 of 7 Vern Thompson, Police Chief, presented Sergeant Steve Frantz with a Plaque of Appreciation for his dedicated service to Eagle Point since Chief Thompson announced that Sergeant Frantz had accepted a position with the Clackamas County Sheriff' s Office. During Sergeant Frantz' employment with Eagle Point, he served as the Evidence Manager, Supervisor and most recently as a Sergeant. Chief Thompson reported Sergeant Frantz had been one of the most professional law enforcement officers he had ever worked with, noting his positive and professional demeanor. He will be greatly missed and has been a tremendous asset to the department, exemplifying what it means to be a team player and leader. Sergeant Frantz expressed his sentiments of appreciation to the City and City Council for their support. At 7: 11 p. m., Sergeant Frantz left the meeting Presentation of Water Master Plan by Garrett Pallo of Civil West Engineering Services, Inc. Garrett Pallo and Leslie Crawford, of Civil West Engineering Services, Inc., made a PowerPoint presentation ( Submission No. 1). Mr. Gallo began the presentation by explaining that State law requires a current Water Master Plan to be in place for towns serving over 300 residents. Due to the City' s growth, the 2002 Water Master Plan is not viable. Ms. Crawford explained that historic and projected population rates were used to It was noted that Mike Upston, Principal develop a plan for 2013 through Planner, assisted in providing information to develop the projected population rates. The projected populate rate increase is 3. 01% annually with a projected population of 16, 262 by the year In addition to Ms. Crawford reviewing the population projections, she discussed water consumption, water demand analysis, inventory, and water availability. Eagle Point' s water system is complex, and includes four pump stations and three reservoirs. Planning must accommodate the City' s highest projected consumption rates with the majority of use by residential customers. Mr. Pallo explained the reservoirs operate as three separate systems although only two tanks are online. The location and placement of the reservoirs allows them to flow by gravity; however, the elevation levels of the tanks are not optimal. Pressure rates range from being adequate to very good, depending on the elevation of the tanks to the elevation of the service area. The State' s requirement is 20 pounds at all service levels and Eagle Point has 40 pounds. One recommendation is that Eagle Point install a PRV ( spring valve) to allow the tanks to operate as though they were all at the same elevation level. The short term

3 Page 3 of 7 recommendation is for the Bellerive Pump Station' s capacity Council briefly discussed options to increase the water pressure. to be increased. The Mr. Pallo concluded the presentation by reporting they are working on computer models to bring to a future meeting. Civil West' s study is approximately 60% completed and they will make another presentation when they are at 95% completion, during March or April. At 95% completion, Civil West can submit the plan to the City and State for review and approval. Henry Lawrence, City Administrator, explained that following the Water Master Plan, the next step is a rate study that will include a comparison of rates between Eagle Point, Medford, and other areas in the State. Mr. Lawrence concluded by confirming with Melissa Owens, Finance Officer, that the Water Base Rates had not been raised for about 10 years. 5. PUBLIC HEARINGS There were no public hearings. 6. CONSENT CALENDAR 6. 1 Presentation of Regular Meeting Minutes of January 8, Mayor Russell announced the Consent Calendar and asked for a motion. Councilor Sell moved to approve the Consent Calendar as presented and Councilor Brown seconded the motion. There was no discussion. Roll call: Ruth Jenks, aye; Aaron Prunty, aye; Bill Fierke, aye; Wayne Brown, aye; Kathy Sell, aye; Bob Russell, aye; and Jonathan Bilden, absent. The motion passed unanimously by those present. 7. CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT CALENDAR There were no items considered for removal from the Consent Calendar. 8. PRESENTATION OF BILLS TO BE PAID Mayor Russell asked if there were any questions about the bills to be paid including the Additional Bills List (Submission No. 2). There being no questions or comments, Mayor Russell asked for a motion. Councilor Brown made a motion for the Council to approve the bills as presented including the Additional Bills List. Councilor Jenks seconded the motion. Council President Fierke inquired about the bill for painting and Mr. Lawrence confirmed the amount was for the total cost. Roll call: Wayne Brown, aye; Kathy Sell, aye; Aaron Prunty, aye; Ruth Jenks, aye; Bill Fierke, aye; Bob Russell, aye; and Jonathan Bilden, absent. The motion passed unanimously by those present.

4 Page 4 of 7 9. OLD BUSINESS 9. 1 Resolution No A Resolution adopting the City of Eagle Point' s Representation in the updates to the Jackson County Multi-Jurisdictional Natural Hazards Mitigation Plan. Chief Thompson confirmed the Council had reviewed the Plan and opened for questions. Council President Fierke acknowledged it was a very comprehensive plan, and asked about how the City will keep track of the action items and budgeting. Chief Thompson responded that the Plan opens the doors for grant funding, is ongoing, and will be reviewed annually to keep track of it. Additionally, the monthly utility bill and website will be used to keep Eagle Point' s citizens informed. It was noted that the City of Medford is not part of the Plan. Drought was the final piece discussed and it was suggested that questions about water rights could be asked of the City Attorney, Joe Kellerman, at a later date. Mayor Russell offered to entertain a motion to approve Resolution No Council President Fierke made a motion to approve Resolution No and Councilor Sell seconded the motion. There was no further discussion. Roll call: Aaron Prunty, aye; Wayne Brown, aye; Bill Fierke, aye; Ruth Jenks, aye; Kathy Sell, aye; Bob Russell, aye; and Jonathan Bilden, absent. The motion passed 10. NEW BUSINESS unanimously by those present Resolution No A Resolution reappointing Dianne Fischetti and appointing James Mannenbach as Commissioners on the Eagle Point Parks and Recreation Commission. Mayor Russell announced his selection of Dianne Fischetti and James Mannenbach to be appointed to the Eagle Point Parks and Recreation Commission and asked for the Council' s concurrence. Approval of Resolution No reappoints Dianne Fischetti and appoints James Mannenbach to immediately begin serving on the Eagle Point Parks and Recreation Commission through December 31, Mayor Russell asked for a motion to approve Resolution No Councilor Jenks made a motion to approve Resolution No and Councilor Sell seconded the motion. Councilor Sell expressed her appreciation for citizens volunteering to serve on Commissions. There was no further discussion. Roll call: Kathy Sell, aye; Aaron Prunty, aye; Wayne Brown, aye; Bill Fierke, aye; Ruth Jenks, aye; Bob Russell, aye; and Jonathan Bilden, absent. The motion passed unanimously by those present.

5 Page 5 of REPORTS FROM CITY COUNCIL AND CITY COMMITTEE REPRESENTATIVES Council President Fierke reported on the pre-meeting of the D9 School Board Meeting which was about safety programs and risk management. During the pre-meeting, discussions were highly favorable and complimentary of the School Resource Officer and Police Department. The risk management plan will be discussed further at future meetings. During the regular meeting, they discussed the audit committee and presentation to the Board about the audit. Class sizes will be discussed at the next meeting. With regard to our Sister City Showa, the City' s logo will be provided to Showa. Council President Fierke concluded his report and requested to hear back about an upcoming economic development meeting. Councilor Jenks reported meeting with Robert Miller, Public Works Director, and Mike Upston, Principal Planner, about prioritizing projects that are under consideration for a grant award by the Rogue Valley Area Commission on Transportation ( RVACT). Additionally, Councilor Jenks reported the Rogue Valley Metropolitan Planning Organization ( RVMPO) Policy Committee had met and reviewed ten projects from Jackson County, one of which was the upgrade to Linn Road in Eagle Point. The vote at that meeting was not unanimous, and the vote held by the Technical Advisory Committee TAC) was not unanimous. Of the ten projects, Eagle Point' s project is in position number five. The next step is for the projects to be reviewed and 19 projects prioritized by the RVACT group. Mr. Miller added that it is difficult to anticipate how Eagle Point' s project will be ranked but he was optimistic. Councilor Prunty reported the Parks and Recreation Commission had met and discussed Lucas Park. There was community interest with about six families represented, and seven people representing the neighborhood. During the Parks and Recreation Commission meeting, it was announced that the City would be purchasing property located on South Shasta for use as a parking area to Lucas Park. At that meeting, Mr. Lawrence gave an update on Little Butte Trail grant. Councilor Brown reported he had been ill and not able to attend the Rogue Valley Sewer Services meeting. Councilor Sell announced her plans to meet with Mr. Upston to learn more about planning. Mayor Russell reported on the excellent work by the Police Department in response to a break- in at the Mill. He also expressed his appreciation for the completion of the new trail near the Mill and encouraged everyone to go see the trail. Upcoming meetings include a meeting of the Rogue Valley Council of Governments ( RVCOG) and a meeting with Southern Oregon Regional Economic Development Inc. ( SOREDI).

6 Page 6 of STAFF REPORTS Mike Upston, Principal Planner, reported the last Transit Study Stakeholder meeting would be held on February 5. The next step after that will be a meeting with the City Council and Planning Commission, with an acknowledgement of the study in April. Bus transportation and what it means to the future of Eagle Point will be discussed. In addition, Mr. Upston reported on a potential study regarding an Economic Development Plan, a plaque being ordered for the historic covered bridge, and the Parks Master Plan and local walking trails. Mr. Upston concluded by reporting an increase in the number of visitors at the front counter regarding development. The Eagle Point Softball Building is in the public comment phase, Quail Point Subdivision made an application to start building homes, and an application for a drive-thru coffee stand has been received by the City. Melissa Owens, Finance Officer, discussed the financial report which was part of the Agenda Packet. All revenue and expenditures will be coming in as planned except for property tax revenues that will be short by about $ 10, 000. The budget process is beginning and projections are being worked on at the staff level. Robert Miller, Public Works Director, announced the following upcoming meetings: Water Conservation Technical Advisory Committee to review water conservation strategies; and the Storm Water TMDL Quarterly Meeting. Mr. Miller also reported meeting with a group of people about the museum. Furthermore, an update was provided on the completion of the pathway trail along Little Butte Creek, and the addition of the de- icing trailer. A picture of the pathway trail was given to Jared Hill of the Eagle Point LDS Church. Police Chief Thompson reported on recruitment efforts to replace Sergeant Frantz' position and the entry level position. City Administrator, Henry Lawrence, reported submitting a grant application to the Oregon Parks Department for the Riparian Trail in the Little Butte Creek Park. The trail is part of the Parks Master Plan. The project cost is $ 111, 000 and the grant application was for $ 75, 000 with a match of $22, 000 from the City labor. The results of the application should be known by early and $ 1 3, 000 in-kind volunteer summer. Some of the future projects for that park could be a driveway and parking area; and a trail to the water tank with spur trails. Additionally, the City is working on updating its strategic and economic development plans with SOREDI. In an effort to move forward with that work, Mr. Lawrence and Mr. Upston held a teleconference call with Mary Bosch of Marketek, a company that specializes in this type of planning. With the Council' s agreement during the meeting, it was decided that Ms. Bosch would be invited to attend a Joint Meeting of the City Council and Economic Development Commission on February 4.

7 Page 7 of 7 Cindy Hughes, City Recorder, reported attending a training conference on Laserfiche, the City' s electronic data management program. The conference was filled with valuable information about how to optimally implement and operate Laserfiche. 13. ADJOURN There being no further business for the Eagle Point City Council meeting of January 22, 2013, Mayor Russell closed the meeting at 8: 38 p.m. Respectfully submitted, r/ 7/ Cindy Hughes, nrecorder ATTEST: obert E. Russell, Mayor Z:\ 1 Council\Minutes\2013\ Council Minutes. doc