PINE RIVER AREA SCHOOLS BOARD OF EDUCATION REGULAR MEETING MINUTES January 9, 2017

Transcription

1 PINE RIVER AREA SCHOOLS BOARD OF EDUCATION REGULAR MEETING MINUTES January 9, 2017 A Regular Meeting of the Pine River Area Schools Board of Education was held Monday, January 9, 2017 at Pine River Middle/High School Media Center. I. ROLL CALL President Peterson called the meeting to order at 6:00 p.m. Members present: 7 Merrylie Cameron, Kim Dean, Kevin Delancey, Terry Koetje, Allen Peterson, Jim Peterson and Tom Shook. Members Absent: None Administrators/Directors present: Matt Lukshaitis, Josie Hill, Jaime Heuker, Kim Miller and Rob Sibary II. III. IV. APPROVE AGENDA Motion made by Mr. Koetje, supported by Mr. Delancey to approve the agenda as amended. Add New Business Item D. Approve Competitive Cheer Recommendation Ayes- 7, Nays - 0. Motion carried. OATH OF OFFICE Notary Public, Josie Hill administered the Oath of Office to newly re-elected board members Kevin Delancey and Jim Peterson. ELECTION OF TEMPORARY CHAIRPERSON Motion by Mrs. Cameron, seconded by Mr. A. Peterson to appoint Terry Koetje as Temporary Chairperson. Roll call vote on appointment of Terry Koetje as Temporary Chairperson. Ayes -6, Nays 0, Abstain 1(Koetje). Mr. Koetje was appointed Temporary Chairperson. IV. ELECTION OF BOARD OF EDUCATION OFFICERS A. President Mr. Shook nominated Jim Peterson for the position of President. Mr. A. Peterson Roll call vote on election of Jim Peterson as President. Ayes -6, Nays 0, Abstain-1 (J. Peterson) Mr. Peterson was elected President. B. Vice President Mr. A. Peterson nominated Terry Koetje for the position of Vice President. Mr. Delancey

2 Roll call vote on election of Terry Koetje as Vice President. Ayes -6, Nays 0, Abstain-1 (Koetje). Mr. Koetje was elected Vice President. C. Secretary Mr. Shook nominated Allen Peterson for the position of Secretary. Mr. Koetje supported the nomination. Roll call vote on election of Allen Peterson as Secretary. Ayes - 6, Nays 0, Abstain-1 (A. Peterson). Mr. Allen Peterson was elected Secretary. D. Treasurer Mr. A. Peterson nominated Tom Shook for the position of Treasurer. Mrs. Cameron Roll call vote on election of Tom Shook as Treasurer. Ayes - 6, Nays 0, Abstain-1 (Shook). Mr. Shook was elected Treasurer. V. ESTABLISH DATES, TIMES & PLACES FOR 2017 REGULAR MEETINGS OF THE BOARD OF EDUCATION Motion by Mr. Delancey, seconded by Mrs. Cameron to approve the 2017 Board meeting schedule as presented. VI. DEPOSITORY OF FUNDS Motion by Mr. Shook, seconded by Mrs. Dean to designate Lake-Osceola State Bank as the depository of funds for the Savings Account, General Fund Savings Account, Payroll Account, Checking Account, Food Service Checking Account, Activities Checking Account, 2010 Debt Retirement Account, Capital Projects Account, Mildred Larson Memorial Scholarship Fund, Debt Retirement Checking Account, Payroll Direct Deposit Account. Motion by Mr. Delancey, seconded by Mr. A. Peterson to designate Chemical Bank as the depository of funds for the Debt Retirement Account. VII. AUTHORIZATION TO USE SAFE DEPOSIT BOX Motion by Mr. Koetje, seconded by Mr. A. Peterson to designate Kathy Kassuba and Matt Lukshaitis as the persons authorized to use the safe deposit box.

3 VIII. AUTHORIZATION TO SIGN CHECKS Motion by Mr. Delancey, seconded by Mrs. Deany to authorize Kim Miller, Kathy Kassuba, or Matt Lukshaitis to sign checks for the Payroll Account. Motion by Mr. Koetje, seconded by Mr. Delancey to authorize the General Fund checks, debt retirement checks and Capital Projects checks to be signed by a stamp with the Board President s and Treasurer s names. IX. ELECTRONIC FUNDS TRANSFER OFFICERS Motion by Mrs. Dean, seconded by Mrs. Cameron to designate Josie Hill and Charlotte Butkovich as the Electronic Funds Transfer Officers. Ayes -7, Nays 0. Motion carried. X. TREASURER AND SECRETARY Motion by Mr. Shook, seconded by Mr. A. Peterson to designate Josie Hill to assume specified responsibilities of the Treasurer. Motion by Mr. A. Peterson, seconded by Mrs. Cameron to designate Kathy Kassuba to assume specified responsibilities of the Secretary. XI. XII. XIII. XIV. XV. AUDITORS Motion by Mr. Delancey, seconded by Mrs. Cameron to appoint Baird, Cotter and Bishop, PC of Cadillac as the district s auditors. ATTORNEYS Motion by Mrs. Cameron, seconded by Mr. Koetje to appoint Thrun Law Firm, PC and McCurdy, Wotila & Porteous, PC as the district s attorneys. PUBLISHING OF LEGAL NOTICES AND ADVERTISING Motion by Mrs. Dean, seconded by Mr. Koetje to publish legal notices and advertising in the Cadillac News. DESIGNATION OF PERSON FOR POSTING PUBLIC NOTICES OF MEETINGS Motion by Mr. Delancey, seconded by Mr. Shook to appoint Matt Lukshaitis or his designee to post public notices of meetings. DELEGATION OF ELECTION DUTIES Motion by Mrs. Cameron, seconded by Mr. A. Peterson to appoint Kathy Kassuba as the person delegated to handle election duties under the authority of the Board Secretary.

4 XVI. XVII. APPROVAL OF ORGANIZATIONAL MEMBERSHIP Motion by Mr. Koetje, seconded by Mrs. Cameron to approve membership in the Michigan Association of School Boards. APPROVAL FOR BOARD MEMBERS TO ATTEND CLASSES/CONFERENCES Motion by Mr. Shook, seconded by Mr. Delancey to approve board members attendance at classes and conferences sponsored by the Michigan Association of School Boards and other board related conferences. XVIII. SUPERINTENDENT S REPORT Mr. Lukshaitis updated the Board of Education on the following topics: School Board Appreciation Month Recognition ISD Superintendent s Mtg discussion February 27 ISD-wide School Board Meeting Bond Projects Upcoming committee meetings for bond projects preparation Cheer Team XIX. PRESIDENT S REPORT Mr. Peterson discussed the following topics: January Workshop will focus on Board Goals Thanked Board Members for service and commitment X. PRINCIPALS/DIRECTORS/STUDENT REPRESENTATIVE S UPDATES Kim Miller Mrs. Miller thanked the members of the Board of Education for service and support to the district. Jaime Heuker Mrs. Heuker also thanked members of the Board of Education for their service and dedication to the district and gave a brief update on the Title I Consolidated Grant. Josie Hill Mrs. Hill shared that payments can now be made online directly into student lunch accounts. Budget amendments will be discussed later in the meeting. Rob Sibary Rob shared that we are still waiting on Consumers Energy to finalize new wells. A meeting is scheduled next week with bus leasing company to discuss future plans for busses. Student Representative Student Rep shared that she will begin circulating student surveys for future use. XI. XII. COMMUNICATIONS & PUBLIC COMMENT None CONSENT AGENDA Motion made by Mr. A. Peterson, supported by Mr. Delancey, to approve the consent agenda as presented. A. Approve Minutes of the December 12, 2016 Regular Meeting B. Approve General Fund Invoices C. Approve Bond Fund Expenditures D. Accept Letter of Resignation Ayes - 7, Nays - 0. Motion carried.

5 XIII. XIV. OLD BUSINESS None NEW BUSINESS A. Emergency Operations Plan 2 nd Reading Motion by Mr. Koetje, seconded by Mrs. Dean to approve Emergency Operations Plan for Pine River Area Schools as recommended by the Superintendent B. Approve Hiring of New Personnel Motion by Mr. Shook, seconded by Mr. Delancey approve Pam Purchase as the new Transportation & Operations secretary effective January 9, 2017 as recommended by the Superintendent. Motion by Mr. Koetje, seconded by Mrs. Cameron to approve Linda Fullerton as the new Middle/High School secretary effective January 3, 2017 as recommended by the Superintendent. C. Approve Amended Budget Motion by Mr. Delancey, seconded by Mr. A. Peterson to approve the amended budget as presented and recommended by the Superintendent. D. Approve Competitive Cheer Recommendation Motion by Mrs. Cameron, seconded by Mr. A. Peterson to approve the Superintendent s recommendation to end the Varsity Competitive Cheer season effective January 13, E. Closed Session Negotiation Strategies and Superintendent s Evaluation Motion by Mr. Koetje, seconded by Mr. Delancey to approve meeting in Closed Session for the purpose of discussing negotiation strategies and superintendent s evaluation. The Board went in to Closed Session at 7:02pm. Open Session re-convened at 7:49pm. XIII. OTHER XIV. ADJOURN The meeting was adjourned at 7:51 pm. * * * * * * CERTIFICATION I hereby certify the attached is a true copy of the proposed minutes of a Regular Meeting held on the 9 th day of January, 2017, and that said proposed minutes have been available to the public at the address designated on the posted public notice of said meeting from and after the 15th day of January, Secretary, Board of Education