HOPEWELL VALLEY REGIONAL BOARD OF EDUCATION. Minutes Organization Meeting. Mr. Colavita, Board Secretary, called the meeting to order at 7:00 p.m.

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1 HOPEWELL VALLEY REGIONAL BOARD OF EDUCATION Minutes Organization Meeting CALL TO ORDER April 21, 2008 Pennington, N.J. Mr. Colavita, Board Secretary, called the meeting to order at 7:00 p.m. ELECTION RESULTS Mr. Colavita presented the following election results: Hours of Voting 7:00 a.m. to 9:00 p.m. Number of Polling Districts 11 Number of Ballots Cast 3,262 Number of Absentee Ballots Counted 28 Number of Provisional Ballots 0 Number of Registered Voters 15,065 Percentage Voting 21.7% Hopewell Township 3-year term (3) Desiree Fogler 1,086 Brian McHugh 784 Steven Keen 256 Ed Gainsborg 890 Judith Lindenberger 1,252 Roy Dollard 1,109 Armelle Daniels 1,211 Base Budget $59,554,967 Yes 1,633 No 1,530 OATH OF OFFICE

2 The Board Secretary administered the Oath of Office to the newly elected Board members: CALL TO ORDER Hopewell Township 3-year term Armelle Daniels Hopewell Township 3-year term Roy G. Dollard Hopewell Township 3-year term Judy Lindenberger The Organization Meeting of the Hopewell Valley Regional Board of Education was held in the Board Meeting Room of the Administration Building, 425 South Main Street, Pennington, New Jersey on Monday, April 21, 2008 at 7:00 p.m. The meeting was called to order by the Board Secretary, Mr. Robert Colavita. The Secretary recorded the roll and announced a quorum present. Members present: Members absent: Others present: Mr. Jeffrey Bartolino Mrs. Armelle Daniels Mr. Roy G. Dollard Mrs. Judy Lindenberger Mrs. Linda J. Mitchell Mr. Mel Myers Mr. Aaron Tellier Mr. James J. Wulf None Dr. Judy Ferguson, Superintendent Mr. Robert Colavita, Board Secretary/Business Administrator Mr. Richard Lang, Assistant Superintendent Dr. Celeste Curley, Director of Pupil Services Ms. Kelsey Smith, Student Representative to the Board Ms. Kristen Lawlor, Alternate Student Representative to the Board and 30 members of the public Mr. Colavita read the Open Public Meetings statement as follows: The New Jersey Open Public Meetings Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the Hopewell Valley Regional Board of Education has caused notice of this meeting to be published by having the date, time, and place thereof communicated to the Hopewell Valley News, Pennington Post, The Times and Trentonian on April 24, 2007 and March 4, This meeting notice was also sent to Comcast Cable. Mr. Colavita led the Board and the public in the flag salute. The meeting was videotaped. ELECTION OF PRESIDENT

3 The Secretary assumed the chair and asked for nominations for the President of the Board of Education. Motion by Mr. Bartolino, seconded by Mr. Myers, to nominate Mrs. Mitchell for President of the Board of Education. Mrs. Mitchell accepted the nomination. There were no other nominations for President. Motion by Mr. Myers, seconded by Mr. Bartolino, to close the nominations for President. The vote: Mr. Bartolino Yes Mr. Myers Yes Mrs. Daniels Yes Mr. Tellier Yes Mr. Dollard No Mr. Wulf No Mrs. Lindenberger Yes Mrs. Mitchell Yes Motion carried. Mrs. Mitchell was declared the newly elected President of the Hopewell Valley Regional Board of Education. Mrs. Mitchell assumed the chair. ELECTION OF VICE-PRESIDENT President Mitchell asked for nominations for the Vice-President of the Board. Motion by Mr. Wulf, seconded by Mr. Tellier, to nominate Mr. Myers for Vice President of the Board of Education. Mr. Myers accepted the nomination. There were no other nominations for Vice President. Motion by Mr. Bartolino, seconded by Mrs. Lindenberger, to close the nominations for Vice President and elect Mr. Myers as Vice President. The vote: Mr. Bartolino Yes Mr. Myers Yes Mrs. Daniels Yes Mr. Tellier Yes Mr. Dollard Yes Mr. Wulf Yes Mrs. Lindenberger Yes Mrs. Mitchell Yes Motion carried. Mr. Myers was declared the newly elected Vice President of the Hopewell Valley Regional School District. REPORT OF THE SUPERINTENDENT

4 Recognition of the Student Representative to the Board The Board recognized Kelsey Smith, Student Representative to the Board from Central High School, for her service on the Board during the past school year. Ms. Smith thanked the Board and reported on the following: A recently held all-nighter volleyball game was a huge success. The Mr. Hoval competition was scheduled for Thursday. A Band trip to Williamsburg is scheduled for April 25-28, The Senior Class trip to Disney World was successful. The Junior Prom is scheduled for May 16 th from 7:00 p.m. to 11:00 p.m. in the CHS cafeteria. The Spring Play, Much Ado About Nothing, is schedule for May OPEN TO THE PUBLIC 7:20 p.m. Mr. Shuller, Hopewell Township, commented on the dissention on the Board and bringing the Board together. Open to the public ended at 7:22 p.m. ADOPTION OF POLICIES AND BY LAWS OF THE BOARD Motion by Mr. Tellier, seconded by Mr. Bartolino, to approve and adopt the following motion: That the Board approves the existing Board policies and by laws. DESIGNATION OF DEPOSITORIES Motion by Mr. Myers, seconded by Mr. Bartolino, that Commerce Bank, the PNC Bank of New Jersey, and Hopewell Valley Community Bank be designated as official depositories for school funds and that both the checking accounts and the savings accounts in these banks be official depositories and that authorization be granted to the Board Secretary to invest funds of the Board with The Hopewell Valley Community Bank, Commerce, and PNC Bank of New Jersey, as designated depositories of the Hopewell Valley Regional School District from time to time, and that the authorizations to invest and discontinue investments be signed by the Secretary to the Board and be reported to the Board of Education on the Secretary s Monthly Report. (A list of current bank accounts is attached.) DESIGNATION OF NEWSPAPERS Motion by Mr. Bartolino, seconded by Mr. Wulf, that the Hopewell Valley Regional School District

5 designates use of newspapers as follows: Legal Advertisements: The Times Bid advertisements: The Times and/or the Newark Star Ledger Meeting Notices: The Hopewell Valley News, The Pennington Post, The Times, and the Trentonian Election advertisements: In accord with the Mercer County Board of Elections guidelines. SCHEDULE OF BOARD MEETING DATES: Motion by Mr. Tellier, seconded by Mrs. Lindenberger, to approve the following schedule of Board meeting dates: Agenda Meetings (second Monday) Regular Meetings (third Monday) May 12, 2008 May 19, 2008 June 9, 2008 June 16, 2008 No agenda meetings in the summer. July 21, 2008 No agenda meetings in the summer. August 18, 2008 September 8, 2008 September 15, 2008 October 13, 2008* October 20, 2008 *** November 17, 2008 *** December 15, 2008 January 12, 2009 January 20, 2009* February 9, 2009 February 18, 2009 ** March 9, 2009 March 16, 2009 April 13, 2009 April 20, 2009 (Reorganization) * Tuesday meeting due to Monday holiday ** Wednesday meeting due to schools being closed on Monday and Tuesday *** Due to numerous conflicts in November and December, agenda meetings will be scheduled as needed. ANNUAL RESOLUTION REGARDING STUDENT RECORDS Motion by Mr. Wulf, seconded by Mr. Bartolino, that the Resolution Regarding Student Records be approved as attached. APPOINTMENTS EFFECTIVE 7/1/08 TO 6/30/09 Motion by Mr. Myers, seconded by Mr. Bartolino, that the Board approves the following appointments

6 effective 7/1/08 to 6/30/09: A. Treasurer of School Monies - James Bartolomei B. Special Counsel Paul N. Barger C. Auditor - Holman and Frenia, PC D. Financial Advisor - Capital Financial Advisors E. Bond Counsel McManimon & Scotland F. Architect Faridy Veisz Fraytak G. Architect The Spiezle Group H. Architect - Focus Architecture, LLC I. Environmental Consultant Pars Environmental Mr. Tellier requested that D. Financial Advisor be removed from the vote. The vote to approve the following Appointments effective July 1, 2008 to June 30, 2009: A, C, E-I: Unanimously carried by voice vote. Motion by Mr. Bartolino, seconded by Mr. Wulf, that the Board approve the following appointment effective 7/1/08 to 6/30/09: The vote: D. Financial Advisor Capital Financial Advisors Mr. Bartolino Yes Mr. Myers Yes Mrs. Daniels Yes Mr. Tellier Abstain Mr. Dollard Yes Mr. Wulf Yes Mrs. Lindenberger Yes Mrs. Mitchell Yes Motion carried. INTERNAL APPOINTMENTS EFFECTIVE 7/1/08 TO 6/30/09 Motion by Mrs. Lindenberger, seconded by Mr. Bartolino, that the Board approves the following appointments effective 7/1/08 to 6/30/09: A. Secretary of the Board Robert Colavita B. Affirmative Action Officer - Richard Lang C. Custodian of Government Records Robert Colavita D. EEO Compliance Officer Robert Colavita E. Qualified Purchasing Agent Robert Colavita F. Special Education Medicaid Initiative (SEMI) and Medicaid Administrative Claiming (MAC) Programs Coordinator Celeste Curley STANDING BOARD COMMITTEES

7 Motion by Mr. Bartolino, seconded by Mr. Myers, that the Board establishes the following standing committees for the school year: A. Curriculum Committee B. Facilities and Finance Committee C. Finance Committee D. Personnel Committee E. Policy Committee AD HOC BOARD COMMITTEES Motion by Mr. Myers, seconded by Mr. Bartolino, that the Board approves the following ad hoc committees for : A. Food Service B. School Safety C. Referendum BOARD LIAISON ASSIGNMENTS Motion by Mr. Bartolino, seconded by Mr. Myers, that the Board approves the following Board liaison assignments: A. School Liaisons: Central High School Timberlane Middle School Bear Tavern School Hopewell Elementary School Stony Brook Elementary School Toll Gate Grammar School B. Delegate to New Jersey School Boards Association C. Delegate to Mercer County School Boards Association D. Special Education Parent Advisory Committee E. Board Member Liaison: 1. Hopewell Valley Education Foundation 2. Hopewell Valley Recreation Advisory Committee 3. Hopewell Township Committee 4. Mercer County Technical School SCHOOL DISTRICT ORGANIZATION Motion by Mr. Bartolino, seconded by Mrs. Daniels, that the Board approves the organization of the

8 Hopewell Valley Schools in the following manner: School Grades Comment Hopewell Valley Central High School 9-12 No change Timberlane Middle School 6-8 No change Bear Tavern School K-5 No change Hopewell Elementary School K-5 No change Toll Gate Grammar School K-5 No change Stony Brook Elementary School K-5 No change ANNUAL RESOLUTION Motion by Mrs. Lindenberger, seconded by Mr. Bartolino, that the Board adopts the following attached Annual Resolutions: A. Public Access to Government Records B. Travel C. Resolution to Increase Bid Threshold D. Resolution for the Authorization to Use State Contracts Motion by Mr. Bartolino, seconded by Mr. Wulf, that the meeting be adjourned. Time: 7:30 p.m. Robert Colavita Board Secretary