CHASSELL TOWNSHIP SCHOOL Board of Education Regular Meeting. July 16, 2018

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1 CHASSELL TOWNSHIP SCHOOL Board of Education Regular Meeting July 16, 2018 The Chassell Township School Board of Education met on Monday, July 16, 2018, in room 108. President Roger Tervo called the meeting to order at 5:32 p.m. Present: Randal Danison, Suzanna Tuomi, Chris Holmes, Ken Kytta, Carl Olson, Roger Tervo Absent: B.J. Tervo Guests: Trevor Clark, Sarah Hoekstra, Angela Danison, Sarah Guidotti June 11, 2018 Chris Holmes moved, seconded by Randal Danison, to approve the minutes of the regular meeting on June 11, Motion carried with all members voting AYE. Business Meeting A. s Carl Olson moved, seconded by Suzanna Tuomi, to hold the regular monthly board meetings on the third Monday of each month at 5:30 p.m. Meetings will be held on the following dates: July 16, 2018 January 21, 2019 August 20, 2018 February 18, 2019 September 17, 2018 March 18, 2019 October 15, 2018 April 15, 2019 November 19, 2018 May 20, 2019 December 17, 2018 June 17, 2019 B. Posting Notices of Public Meetings Carl Olson moved, seconded by Ken Kytta to designate the Superintendent or Business Office Manager as the person responsible for posting notices of public meetings. C. Appointment of Election Committee Chris Holmes moved, seconded by Carl Olson, to appoint the School Board Secretary, the Superintendent, and Township Clerk as members of the election committee. D. Approval of annual retainer contracts Ken Kytta moved, seconded by Carl Olson to approve an annual retainer contract for legal services with the following: Law Firms - Thrun Law Firm, P.C. Auditors (an RFP for services should be issued after the first of the New Year). Note: Other consultants will be at the option of the Board as required. E. ACH Transactions Ken Kytta moved, seconded by Carl Olson, to authorize the Chief Financial Officer to conduct ACH transactions.

2 July 16, F. Approval of Memberships Carl Olson moved, seconded by Chris Holmes, to approve the following memberships: CCASB (Copper Country Association of School Boards) C.C. Superintendent s Roundtable MASA (MI Association of School Administrators) MASB (MI Association of School Boards) MASSP (MI Association of Secondary School Principals) MSBO (MI School Business Officials) UPSBO (U.P. School Business Officials) Motion carried on a roll call vote: AYES: Randal Danison, Suzanna Tuomi, Chris Holmes, Carl Olson, Ken Kytta, Roger Tervo NAYS: None G. Depositories and Signatories Chris Holmes moved, seconded by Carl Olson, to designate the following as depositories and signatories for school funds: MILAF Liquid, Max Accounts and Term Series General Operating Capital Projects Debt Retirement (Chief Financial Officer) Superior National Bank General Fund Checking Payroll Checking Imprest Fund Checking Activities Checking Building and Site Fund Superintendent, Treasurer Supt., Trsr., CFO, BOM (Business Office Manager) Superintendent, CFO, BOM Superintendent, Pre-K 12 Principal Secretary, BOM Capital Projects Sinking Fund Checking (07/14/10) 2017 Bonds Capital Projects (11/2016) 2017 Bonds Debt Retirement (11/2016)

3 July 16, Treasurer's Report Chris Holmes reported an Income of $202,812.96, Expenses of $184,264.72, leaving a Net Income balance of $18, The Net Income balance for the period of July 1, 2017 through June 30, 2018, is a deficit Net Income of ($106,511.00) The General Fund Cash & Investment Balance as of June 30, 2018, was $126, Ken Kytta moved, seconded by Carl Olson, to approve the petty cash report, and to pay the June bills as submitted. Motion carried on a roll call vote: AYES: Randal Danison, Suzanna Tuomi, Chris Holmes, Ken Kytta, Carl Olson, Roger Tervo. NAYS: None ADMINISTRATIVE ITEMS A. Thank you Chassell Township Public School Foundation. During their meeting held on July 3, 2018, the foundation granted twenty-seven thousand dollars in requests. A summary of the items approved for the classrooms include: Curriculum for the Panther Cub Preschool Pathways for Preschool; an amplification system for the Kindergarten classroom; classroom rug for small groups for the first grade classroom; a CD/MP3 player/boom box, stereo jack for up to 10 headsets and storage bench for second grade; classroom chairs and classic music stands for the band; (4 each) 10 Ipad tablets for the library along with five hundred dollars for new non-fiction books; (24 each) new wing desks shaped like triangles for the high school government/social studies classroom; fifteen chrome books and a chrome book cart for the high school English classroom; supplies for the middle school Lego education classroom; a locking mobile cart for the 3D printer and supplies for the STEM classroom along with five snap circuit extreme kits; a color laser printer for the special education classroom with toner replacements; new Biology textbooks for the high school classroom; an in-kind donation of one third ($814.00) for a replacement spiral slide for the playground and a new laminator that will be used throughout the district. The Chassell Township Public School Foundation has always been a generous donor to our students and staff members. B. Eight applications were received for the two elementary teaching positions that the district has available. Interviews will be done this week. Teachers Tammy Helminen (Kdg), Angela Danison (3 rd grade), Sarah Hoekstra (5 th grade), Sally Van Kleeck (Special Education) and board member Carl Olson have volunteered to be on the interview committee with Howard Parmentier. C. Playground RFP will go out over the next week. Bid opening will be at 2 p.m. on Monday, July 30. Work will be completed during the month of August. D. Forestry Consultation Services Proposal received from Green Timber Consulting Foresters, Inc. (Justin Miller). Timber Sale Proposal Estimated Landowner Net Income would be approximately $10, E. Old Drive-In Property Northern Michigan Land Broker was not interested in handling the sale of the property. Remax Realty would charge $2, to handle the real estate sale. Century 21 would charge 6-7% of the total sale price to handle the property. Sarah Guidotti suggested to also check with State Wide Realty.

4 July 16, F. Sinking Fund Resolution - Jeff Soles from Thrun Law Firm contacted Mr. Parmentier regarding a sinking fund resolution for ten years. The resolution must be approved prior to August 13 to be on the November ballot. Resolution language will be completed by July 20. Would the board like to schedule a special board meeting to approve the resolution language? (Yes) COMMITTEE REPORTS A. Property Committee Randal Danison reported they had met on Thursday, July 5 at 4:00 p.m. As stated during the administrative report, the three items discussed were the RFP for the playground, the timber sale for the school forest property and the land sale of the old drive-in property. The recommendation of the committee was to give authorization to Howard Parmentier to contact Green Timber Consulting to conduct a timber sale and to authorize the land sale of the old drive-in property. B. Personnel/Negotiation Committee Ken Kytta reported they had met on Tuesday, July 10, at 4:00 p.m. The committee received a proposal from the CEA negotiation team. The next negotiation session is scheduled for Wednesday, July 18. C. Athletic Committee Suzanna Tuomi reported they had met on Monday, July 16, at 5:00 p.m. Discussion centered on the need to hire a new varsity girls basketball coach, a junior varsity volleyball coach and a junior high boys basketball coach. DISCUSSION ITEMS As listed above. ACTION ITEMS A. Land Sale Chris Holmes moved, seconded by Carl Olson, to authorize Howard Parmentier to contract with Remax Realty or State Wide Realty to list the old drive-in property for sale. B. Timber Sale Carl Olson moved, seconded by Randal Danison, to approve the Forestry Consultation Services Proposal/Plan from Green Timber Consulting Foresters, Inc. for the timber sale of the school forest property. (See attached). Motion carried with all members voting AYE. C. Resignation Brandi Hainault Suzanna Tuomi moved, seconded by Chris Holmes, to approve with regret the resignation of Brandi Hainault as an elementary teacher and varsity girls basketball coach. Motion carried with all board members voting AYE. D. Resignation Heather Hainault Ken Kytta moved, seconded by Chris Holmes, to approve with regret the resignation of Heather Hainault as an elementary teacher. Motion carried with all members voting AYE. E. CCASB Representative Ken Kytta moved, seconded by Carl Olson, to elect Randal Danison as the CCASB representative; the back-up person will be Suzanna Tuomi.

5 July 16, F. NEOLA Policies (Vol. 32 No. 2) - (Second Reading); Tech Phase IV Suzanna Tuomi moved, seconded by Carl Olson, to approve the NEOLA Policies (Vol. 32 No. 2); second draft reading and Tech Phase IV as presented. Motion carried with all members voting AYE. G. Athletics Howard Parmentier was instructed to post internally for one week for the girls varsity basketball coach and to continue to post for a junior varsity volleyball coach and junior high boys basketball coach. H. Special Board Meeting A special board meeting has been scheduled for Wednesday, July 25 at 5:30 p.m. to approve the sinking fund resolution language and hire two new elementary teachers. I. August board meeting will be on Monday, August 20, 2018, at 5:30 p.m. Suzanna Tuomi moved, seconded by Carl Olson, to adjourn the meeting at 6:07 p.m. Motion carried with all members voting AYE. Approved: President: Secretary: