PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES

Transcription

1 PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION OFFICE Monday, April 23, :00 P.M. C.D.S.T. Regular meeting was called to order at 7:00 p.m. by President Dayman. MEMBERS PRESENT: Archer, Bullock, Dayman, Dohmen, Isbell, Witters. Absent: Richmond. Also present: Jim Spelhaug, Mike Clingingsmith, Brian Strusz, Christine Harvey and others. EXEMPT SESSION APPROVED: Motion by Witters, second by Dohmen that the Board hold an exempt session for the purpose of negotiations as provided in section 20.17(3) of the Code of Iowa. Roll call vote. Ayes Witters, Archer, Bullock, Dayman, Dohmen, Isbell. Nays none. Motion carried. AGENDA APPROVED: Motion by Bullock, second by Archer to approve the agenda as presented. All ayes. Motion carried. COMMUNICATIONS: President Dayman welcomed visitors to the meeting. CONSENT AGENDA: Motion by Dohmen, second by Witters that the consent agenda be approved as presented. All ayes. Motion carried. The consent agenda consists of: the resignation of Chelsea Brossard as a fourth grade teacher at Pleasant View effective the end of the school year; employment of Randy Guerra as a language arts teacher, Sarah Larsen as a social studies teacher, and Jessica Mente as a science teacher all for PVJH for the school year; the employment of Rebecca VanBlaricome as an ELP teacher at Pleasant View and Kimberly Ver Heecke as a mathematics teacher at PVCHS both for the school year; the extra-curricular adds of Nick Sacco as JH Cross Country Coach, Phillip George as JH Assistant Cross Country Coach, Jon Thoreson as Co-Assistant Varsity Baseball Coach, Ian Fink as Co-Assistant Varsity Baseball Coach, and Dillan Dwyer as assistant sophomore baseball coach; and the extra-curricular drop of Jenny Lauritsen as a JH Cross Country Coach and Seth Tweedy as Co-Head Girls Swimming and Head Boys Swimming Coach. EXPENSES APPROVED: Motion by Witters, second by Bullock that General Fund warrants be issued in the total amount of $132, in Motion by Isbell, second by Archer that Nutrition Fund warrants be issued in the total amount of $50, in Motion by Bullock, second by Isbell that Elementary/Junior High Activity Fund warrants be issued in the total amount of $1, in Motion by Dohmen, second by Witters that High School Activity Fund warrants be issued in the total amount of $30, in Motion by Archer, second by Isbell that PPEL Fund Warrants be issued in the total amount of $28, in Motion by Witters, second by Bullock that a Capital Projects Fund Warrant be issued in the total amount of $272, in payment of the invoice presented. All ayes. Motion carried.

2 Motion by Bullock, second by Isbell that Trust Fund Warrants be issued in the total amount of $9, in HOPEWELL ENROLLMENT ISSUES: Dr. Spelhaug continued the discussion of the Hopewell enrollment issues specifically kindergarten enrollment for the school year, which is over subscribed. The district has been in contact with the families involved multiple times and Dr. Spelhaug s recommendation to the board is to use the transportation criteria (those students who have no siblings enrolled at Hopewell who would be transported) and transfer the children to Pleasant View for the school year. This involves five (5) families. With the exception of one family, the four remaining families will be placed in order according to the length of time they have lived (had their domicile) in the Pleasant Valley district (not just the Hopewell attendance area). Should an opening occur in the kindergarten class at Hopewell, the space will be offered to the families in that order. The same parameters used at Hopewell have been applied to Bridgeview kindergarten as it is also over subscribed. Dr. Spelhaug reminded those present that later in the agenda the board would be considering approval of construction bids which will add four classroom on to Hopewell and will renovate and add on to the high school. Motion by Bullock, second by Witters that the board approve the protocols for addressing enrollment issues at Hopewell and Bridgeview as presented. Roll call vote. Ayes Bullock, Dayman, Dohmen, Isbell, Witters, Archer. Nays none. Motion carried BOARD MEETING SCHEDULE: The board reached consensus at the previous meeting to continue its meeting schedule for the school year on the 2 nd and 4 th Mondays of each month with the exception of July, December and May when there one meeting will be held. The board continued its discussion with the consideration of starting the meetings at an earlier time. They agreed to starting the meetings at 6:00 p.m. Motion by Witters, second by Isbell that the board approve the 2 nd and 4 th Monday meeting schedule with a start time of 6:00 p.m. for the school year as presented. Roll call vote. Ayes Witters, Archer, Bullock, Dayman, Dohmen, Isbell. Nays none. Motion carried. CONSIDERATION OF CODY S HUNT AS A WALK-ZONE: The Cody s Hunt development was a bus zone for the current school year to give sidewalk development an additional opportunity. This neighborhood falls within the mile walk zone. The board reviewed diagrams of this area. With completed and scheduled sidewalk installation, the Cody s Hunt area is very much the same as other elementary walk zones. Residents of the Cody s Hunt area will be notified that the board will be discussing this recommendation at the next two board meetings (May 14 and May 29). PUBLIC HEARING PVCHS AND HOPEWELL ELEMENTARY SCHOOL ADDITIONS & RENOVATIONS PROJECTS: President Dayman opened the public hearing at 7:50 p.m. There being no comment from the public, the public hearing was closed at 7:51 p.m. REVIEW & ACCEPTANCE OF PVCHS AND HOPEWELL ELEMENTARY SCHOOL ADDITIONS & RENOVATIONS PROJECT BIDS: Bids were opened at 2:00 p.m. on April 17, 2012 for the Hopewell Elementary School Addition Project and at 2:30 p.m. on April 17, 2012 for the PVCHS Addition & Renovation Project. The district received bids from seven bidders on the PVCHS project and eight bidders on the Hopewell project. The low bidder for the PVCHS project was Bush Construction with a base bid of $3,149,000. There was a range from $3,149,000 for the lowest bid to $3,355,000 for the highest bid ($206,000 between the lowest and highest bid). The administration recommended acceptance of low bid from Bush Construction. They also recommended acceptance of alternate # 1 in the amount of $54,800 and alternate # 2 in the amount of $14,000 for a total bid price of $3,217,800. Alternate #1 improves the HVAC system in the area adjacent to the addition. Alternate #2 puts a skylight system into the second floor corridor which is losing windows.

3 The low bidder for the Hopewell project was Precision Builders, Inc. with a base bid of $685,500. There was a range from $685,500 for the lowest bid to $823,294 for the highest bid ($137,794 between the lowest and highest bid). The administration recommended acceptance of low bid from Precision Builders, Inc. Motion by Dohmen, second by Witters that the Board accept the low base bid from Bush Construction of $3,149,000 and alternate # 1 for $54,800 and alternate # 2 for $14,000 for a total bid of $3,217,800 for the Pleasant Valley Community High School Addition and Renovation Project. Roll call vote. Ayes Dohmen, Isbell, Witters, Archer, Bullock, Dayman.. Nays none. Motion carried. Motion by Dohmen, second by Witters that the Board accept the low base bid from Precision Builders, Inc. of $685,500 for the Hopewell Elementary School Addition Project. Roll call vote. Ayes Dohmen, Isbell, Witters, Archer, Bullock, Dayman. Nays none. Motion carried AMENDMENT OF CURRENT BUDGET: Chief Financial Officer Mike Clingingsmith reviewed the proposed amendment to the current budget for That budget was originally adopted by the Board on April 11, Total expenditures in the amended budget total $52,975,125. Amending the budget is an annual task which accommodates: Expenditures associated with grant money and other miscellaneous income received during the year that was not possible to predict when the certified budget was adopted. Expenditures which could be paid out of the beginning year fund balances which were not reflected in the original certified budget. President Dayman opened the Public Hearing for the Amendment of the Budget at 7:55p.m. There being no one present who wished to address this subject, the hearing was closed at 7:56 p.m. Motion by Bullock, second by Isbell that the board amend the budget adopted on April 11, 2011 by changing estimates of expenditures as presented in the notice of public hearing for amendment of current budget for Roll call vote. Ayes Bullock, Dayman, Dohmen, Isbell, Witters, Archer. Nays none. Motion carried. ADOPTION OF RESOLUTION SETTING PUBLIC HEARING FOR REAL ESTATE LAND EXCHANGE FOR MONDAY, MAY 14, 2012: It is necessary for the board to set the date and time for the public hearing regarding the real estate land exchange between the school district and the City of Bettendorf. This involves the real estate which will become Forest Grove Elementary in the future. Motion by Witters, second by Dohman that the board adopt the following resolution: RESOLUTION FOR PUBLIC HEARING WHEREAS, Pleasant Valley Community School District is the owner of certain real estate located in Bettendorf, Iowa, more particularly described on Exhibit "A" attached hereto; and WHEREAS, Pleasant Valley Community School District has received a request from the City of Bettendorf to exchange said property; and WHEREAS, Pleasant Valley Community School District is agreeable to exchanging said real estate with the City of Bettendorf and is required to hold a public hearing on the proposed transfer pursuant to Iowa Code RESOLVED that a Public Hearing shall be held at the Belmont Administration Center at 525 Belmont Road, Bettendorf, Iowa on May 14, 2012 at 7:00 p.m. for the purpose of considering the exchange of the real estate owned by the School District with the City of Bettendorf;

4 FURTHER RESOLVED that the Secretary shall publish Notice of Exchange of Real Estate and Notice of Public Hearing in the Bettendorf News at least once not less than ten (10) days but not more than twenty (20) days prior to the date of the public hearing. Adopted this 23rd day of April, Christine Harvey, Board Secretary MONTHLY FINANCIAL REPORTS: Mr. Clingingsmith presented the monthly financial reports for March, Through March, general fund revenue totaled $23,621,037 and expenses totaled $21,973,655. The fund balance in the General Fund at March 31, 2012 was $3,997,178. There were no significant variances from projections in the financial reports. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the financial reports. Motion by Bullock, second by Witters that the board accept the monthly financial reports for March as presented. Roll call vote. Ayes Bullock, Dayman, Dohmen, Isbell, Witters, Archer. Nays none. Motion carried. EXEMPT SESSION NEGOTIATIONS: The board met in closed session from 8:04 p.m. 8:15 p.m. All remaining contracts were recommended at a 4% total package. APPROVAL OF CLASSIFIED, CUSTODIANS, AND ADMINISTRATIVE CONTRACTS: In open session, motion by Archer, second by Dohmen that the contracts with custodians (S.E.I.U., Local 199), classified and administrative employees be approved as presented. Roll call vote. Ayes Archer, Bullock, Dayman, Dohmen, Isbell, Witters. Nays none. Motion carried. MEETING ADJOURNED: The meeting adjourned at 8:20 p.m. FUTURE DATES: May 14, :00 p.m. Regular Board Meeting OPEN ENROLLMENT Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1 st prior to the school year of requested attendance. The deadline for filing an open enrollment request for an incoming kindergarten child is September 1 st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563) IMPORTANT NOTICE TO PLEASANT VALLEY SCHOOL DISTRICT PARENTS OR GUARDIANS WITH CHILDREN ATTENDING NONPUBLIC SCHOOLS: Per Iowa Code Section 285.3, in order to qualify for parental reimbursement, a parent or guardian of a student attending an accredited nonpublic school who furnishes transportation for the student in accordance with this section, shall submit a notice of nonpublic school attendance to the resident public school district, notifying the district that the student is enrolled in and will attend an accredited nonpublic school during the period for which parental reimbursement is being requested. The notice shall be filed with the resident public school district not later than December 1 for the first semester claim and May 1 for the second semester claim each year. Forms which must be filled out in order to qualify for this parental reimbursement are available at the Belmont Administration Center, 525 Belmont Road, Bettendorf, Iowa and on the district website at Information needed to complete the form includes the parent or guardian s

5 name and address, the name, age, and grade level of the student, the name of the nonpublic school and its location and the number of miles one way to transport the child from home to school. Iowa Code Section 285.1, subsection 3, limits the number of students that may be eligible for parent reimbursement to a maximum of three (3) elementary students and one (1) high school student per family.