BOARD/ADMINISTRATIVE WORK SESSION October 17, 2011

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1 BOARD/ADMINISTRATIVE WORK SESSION October 17, 2011 Board President Randy Bauer called the regular work session to order at 5:30 p.m. in the District Board Room, th Avenue SW, Cedar Rapids. Board members present: Bauer, Kelsey, Pospischil, Ehle, Titler, Peterson, Fisher Absent: None Administrators present: Dick Whitehead, Jim Rotter, Ying Ying Chen, Scott Schipper, Rhoda Harris, Sue Skala, Tracy Schipper, Greg Leytem, Kathy Miller, Laura Medberry, Mark Gronemeyer Also present: none The Board conducted a panel discussion with building Principals in conjunction with their submitted School Action Plans. Ying Ying Chen asked each building Principal to talk with the Board about what they are looking for in their buildings in reference to student and staff growth and achievement. Director Fisher asked about time constraints and creating minutes for staff learning, which was a common problem explained across all of the buildings. A discussion on the topic of time, scheduling, and the use of substitutes in the classroom followed. Board President Bauer asked the Principals to comment on the number of initiatives currently being worked on at the building level. A discussion on the quantity of initiatives, how they are interconnected, and the limited time available to achieve all initiatives effectively followed. Additional topics that were discussed included achievement gaps amongst various student groups at each building and successes that buildings were proud of from the past 5 years of work. The Board exited the board room to attend the G2 exposition at the High School at approximately 6:20. The exposition was a chance for High School G2 students to share parts of their work with their parents, the Board, Administration, and the community. Board members conversed with students about their projects and asked questions about how the G2 experience is going. The Board re-convened in the board room at 7:15 and concluded the session at 7:30 pm Randy Bauer, Board President Jim Rotter, Board Secretary

2 PUBLIC HEARING CONTINUED INNOVATIVE CALDENDAR REQUEST FOR THE SCHOOL YEAR October 17, 2011 The hearing was called to order by President Bauer at 7:34 PM in the Educational Services Center Board Room. Roll call indicated the following members present: Bauer, Fisher, Ehle, Titler, Pospischil, Kelsey Absent: Peterson Others in attendance included: Ying Ying Chen, Patrick Hogan, Patty Booth, Hunter Booth, Rachaine Ganger, Mike Kasper, Julie Kasper, Lucas Kasper, Allison Kasper, Ali Alldredge, Anna Alldredge, Rithaika Omtri, Kathy Waychoff Jim Rotter, Board Secretary, verified at President Bauer s request that the hearing notice had been published as required by law. President Bauer announced that this was the time, place and date to hold a hearing on the Calendar Waiver Request for Continued Innovative School Year Calendar for the School Year and asked for public comment. There was none received Motion by Fisher, seconded by Titler to approve the Waiver Request for Continued Innovative Calendar for the School Year as presented. Carried: Motion by Titler, seconded by Pospischil to adjourn the public hearing at 7:40 PM Carried: 6-0 Randy Bauer, President James Rotter Jr., Secretary

3 MINUTES BOARD MEETING COLLEGE COMMUNITY SCHOOL DISTRICT October 17, 2011 Board Minutes are not official until approved at the next regular scheduled board meeting. The Meeting was called to order by President Bauer at 7:41 p.m. in the Educational Services Center Board Room. Roll call indicated the following members present: Bauer, Ehle, Titler, Pospischil, Kelsey, Fisher Absent: Peterson Others in attendance included: Ying Ying Chen, Patrick Hogan, Patty Booth, Hunter Booth, Rachaine Ganger, Mike Kasper, Julie Kasper, Lucas Kasper, Allison Kasper, Ali Alldredge, Anna Alldredge, Rithaika Omtri, Kathy Waychoff Motion by Titler, seconded by Kelsey to approve the agenda with the deletions of item 9.C. Stadium Project. President Bauer asked for citizen comments concerning any agenda item. Student Hunter Booth asked about the water that stands on the East youth baseball diamonds. Superintendent Whitehead explained that the flat ground has made that area difficult to drain although the District has tried to tile in the area. It was further explained that the new ball fields would take the place of those referenced by Hunter and that a new Elementary is being planned for that area Motion by Titler, seconded by Pospischil to approve minutes of the Annual, Final, and Organizational Meetings of September 19, 2011; to approve the Athletic Summary, the Summary of Account Balances, the Miscellaneous Revenue Summary, and the Expenditures to Date Report for the month ended September 30, 2011; to approve the following list of bills: # through # Kathy Waychoff, Volunteer Coordinator introduced America Reads Bookmark Contest winners for Prairie Students recognized included; Allison Kasper-1 st grade Heights, Rithaika Omtri-3 rd grade Heights, Carissa Valentine-4 th grade Ridge, & Anna Alldredge-5 th grade home school student. High School Principal Mark Gronemeyer Ying Ying Chen discussed current Basic Academic Skills Certificate requirements as they pertain to HS English offerings. Consideration of changing the HS Language Arts requirements and adding a writing component to the Basic Academic Skills Certification will be brought for Board consideration at the November meeting.

4 Superintendent Whitehead shared current year enrollment data which indicates an additional resident students when compared to a year ago. Additional data was shared which showed the increased class sizes at the elementary buildings and the plan to add additional staff as building space will allow in the school year. The Board discussed the need to begin the process of planning for an additional elementary building as each of the 4 buildings have reached capacity due to continued enrollment growth. The Board reviewed the Physical Plant and Equipment Levy (PPEL) and School Infrastructure Local Option (SILO) planning worksheet which outlines anticipated revenues and expenditures for Capital Improvement projects for the next 10 years. It was explained by Superintendent Whitehead that the planning document is an ever changing planning sheet that needs continual adjustment and review based upon the needs of the District. Superintendent Whitehead briefly shared a summary of the Governor s Blueprint plan and the Eastern Iowa Compact plan Motion by Fisher, seconded by Pospischil to approve the employment of: Anne Hanson (MS Special Art), Don Haag (MS Special Art), Briana Havel (Asst. Dance, Lori Ling (Asst Lego), Kenneth Boelter (Bus Driver), Bryan Shaw (Bus Driver), David Swanson (Bus Driver), Erwin Evans (Bus Driver), Larry Bock (Bus Driver), Angela McKay (Bus Aide): To approve the resignation of: Wade Wilson (Bus Driver), Christine Eldred (Bus Driver): To approve the lane advancement of; Jacqueline Lahey (MA+30), Stephanie Klein (BA+24): To approve Leave of absences under the Family Medical Leave Act of; Elana Liu ( through ), Kelsey Virkler ( through ) & additional Leave without pay from through the end of the school year, Shauna Whitaker ( through ), Corie Frasson ( through ), Dana Wegmann ( through ): To approve intermittent FMLA Leave of; Dave Markham ( through ) Motion by Fisher, seconded by Pospischil to approve open enrollment in for the school year for: Zachary Walker (2), Dalton Anderson (5), Angelo Germain (4), Colton Simmers (9), Henry Gardner (5), Oliver Gardner (1), Hanna Emrich (4), Alexis Owens (10), Akaiden Owens (K), Adrian Owens (2), Katelyn Jean (3), Andrew Montelius (9), Sage Stulz (10), JoeSeff Mull (8), Kortney Travis (K), Athyn Black (K), Aveyda Black (4), Ayden Black (3) Motion by Fisher, seconded by Pospischil to approve the Line Item Budget as presented for the school year.

5 Motion by Titler, seconded by Kelsey to approve Board support of the Eastern Iowa Compact Motion by Pospischil, seconded by Kelsey to approve the Educational Specifications for Digital Literacy as presented Motion by Fisher, seconded by Titler to approve a change order request with Woodruff Construction for the Youth Ball Field Project for an additional $6, Motion by Titler, seconded by Pospischil to approve a proposal from Shive- Hattery Architecture and Engineering for work associated with the High School HVAC Replacement and repair project Motion by Fisher, seconded by Kelsey to approve the early separation programs for the fiscal year as outlined in Board Policies and Motion by Titler, seconded by Fisher to approve the 1 st reading of revised Board Policy Nutritional Services Management as presented Motion by Pospischil, seconded by Kelsey to set a Hearing on the Bid documents and specifications for school busses for November 21, 2011 at at 7:00 pm Motion by Ehle, seconded by Fisher enter into closed session pursuant to Iowa Code 21.5(1) (e) to consider the expulsion of a student at 9:36 pm. Roll Call Vote: approved Ayes 6 Nays 0 The Board re-convened in open session at 9:45 pm.

6 Motion by Titler, seconded by Fisher to expel High School Student Larry Lewis, Jr. for the remainder of the school year commencing October 17, 2011 with the possibility of early re-admission at the beginning of the 2 nd semester per the consent agreement discussed in the closed session. Roll Call Vote: Approved Ayes 6 Nays Motion by Ehle, seconded by Titler to enter into closed session pursuant to Iowa Code 21.5(1)(j) to discuss the purchase of a particular real estate at 9:46 pm. Roll Call Vote: Approved Ayes 6 Nays 0 The board re-convened in open session at 9:53 pm Motion by Titler, seconded by Fisher to adjourn at 9:55 p.m. Randy Bauer, President James Rotter Jr., Secretary