PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES

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1 PLEASANT VALLEY COMMUNITY SCHOOL DISTRICT Bettendorf, LeClaire, Riverdale UNOFFICIAL MINUTES BOARD OF EDUCATION, REGULAR MEETING, BELMONT ADMINISTRATION CENTER Monday, November 25, :00 P.M. C.S.T. Regular meeting was called to order at 6:00 p.m. by President Witters. MEMBERS PRESENT: Bullock, Dickson, Isbell, Paulsen, Wagle, Witters. Absent Cournoyer. Also present: Jim Spelhaug, Christine Harvey, Mike Clingingsmith, Brian Strusz, Sheri Coder, and Stephanie Seier. AGENDA APPROVED: Motion by Bullock, second by Isbell to approve the agenda as presented. All ayes. Motion carried. COMMUNICATIONS: President Witters welcomed everyone present. Dr. Wagle attended the All-State concerts and commended the Pleasant Valley students involved. The performance can be viewed on PBS on Thursday, November 28 at 7:00 p.m. and on Sunday, December 1, at 2:00 p.m. Director Cournoyer arrived at 6:05 p.m. Directors Witters and Cournoyer thanked the board for their opportunity to attend the Iowa Association of School Boards convention. Brian Strusz congratulated the PV Robotics team 6093 for finishing 2 nd in qualifier matches and moving on to the finals where they earned 3 rd place. The team Deviation From the Norm received the Inspire Award for best overall performance in all categories which earned them a ticket to State in February. Mr. Strusz also congratulated the athletes who have signed Letters of Intent: Sydney Dwyer, Softball, University of Minnesota, Austin Esters, Men s Basketball, Wayne State, Meredith Gorman, Swimming, University of Northern Iowa, Marshal Lamb, Golf, University of Northern Iowa, Brock Neuhaus, Baseball, Kansas State, and Erron Vandemore, Golf, University of Dayton. Dr. Spelhaug recognized and thanked Deborah West, Cody Building Secretary, who has announced her retirement at the end of the current school year. She will have completed 26 years of service to the district and the board/district wishes her well. CONSENT AGENDA: Motion by Dickson, second by Bullock that the consent agenda be approved as presented. All ayes. Motion carried. The consent agenda consists of : the resignation of Holli Crowley as a special education/general education aide at Bridgeview effective immediately; the resignation/retirement of Deb West as the building secretary at Cody effective the end of the school year; the regular employment of Janlyn Sarver as a special education aide at Cody, and Carol Ward as a library assistant aide at Cody; the probationary employment of Michael Collins as a buildings/grounds mechanics assistant, Kimberly Schmidt as a special education aide at Hopewell, and Joshua Stewart as a year round part-time custodian at PVJH, the extracurricular add of Ian Spangenberg as assistant varsity boys soccer coach; one open enrollment application-in from Bettendorf schools; and approval of the Iowa-Illinois Food Cooperative Contract. EXPENSES APPROVED: Motion by Isbell, second by Paulsen that General Fund warrants be issued in the total amount of $132, in payment of invoices presented. All ayes. Motion carried. Motion by Wagle, second by Cournoyer that Nutrition Fund warrants be issued in the total amount of $41, in payment of invoices presented. All ayes. Motion carried.

2 Motion by Paulsen, second by Isbell that Elementary/Junior High Activity Fund warrants be issued in the total amount of $10, in payment of invoices presented. All ayes. Motion carried. Motion by Dickson, second by Wagle that High School Activity Fund warrants be issued in the total amount of $73, in payment of invoices presented. All ayes. Motion carried. Motion by Bullock, second by Isbell that Management Fund warrants be issued in the total amount of $12, in payment of invoices presented. All ayes. Motion carried. Motion by Isbell, second by Dickson that PPEL Fund warrants be issued in the total amount of $136, in payment of invoices presented. All ayes. Motion carried. Motion by Paulsen, second by Dickson that Capital Projects Fund warrants be issued in the total amount of $10, in payment of invoices presented. All ayes. Motion carried. Motion by Dickson, second by Wagle that Trust Fund warrants be issued in the total amount of $ in payment of invoices presented. All ayes. Motion carried COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: The Pleasant Valley School District is beginning the planning phase for development of the Comprehensive School Improvement Plan (CSIP). The CSIP provides the goals and actions steps to guide the district in the areas of reading, mathematics, science and the learning environment. The State of Iowa requires each district to submit a revised plan every five years. The district seeks input from stakeholders relative to ideas which advance the learning for all students. The plan will be completed this spring. Please one of the following with your ideas: Chris Cournoyer, Director District 1, chris@ccx.net Heather Witters, Director District 2, Board President, witters1@mchsi.com Jean Dickson, Director District 3, jzd@bettylawfirm.com Scott Isbell, Director District 4, Isbell@q.com Joe Bullock, Director District 5, Board Vice President, bullock@mchsi.com Pam Paulsen, Director District 6, pj0114@msn.com Nikhil Wagle, Director District 7 nwagle1968@gmail.com Brian Strusz, Assistant Superintendent, struszbrian@pleasval.k12.ia.us Sheri Coder, Director of Literacy/elementary curriculum, codersheri@pleasval.k12.ia.us Jim Spelhaug, Superintendent, spelhaugjim@pleasval.k12.ia.us Schools or school districts will submit a revised five-year Comprehensive School Improvement Plan (CSIP) by September 15 of the school year following the comprehensive site visit specified in Iowa Code section which incorporates, when appropriate, areas of improvement noted by the school improvement visitation team Iowa Administrative Code 12.8(2). Pleasant Valley s site visit will take place in the school year UPDATE OF FIVE YEAR CAPITAL PROJECTS: Dr. Spelhaug and the board reviewed and discussed a PowerPoint which will be used in presentations to inform constituents about the special election on February 4, 2014 when the district will seek approval to extend the Physical Plant and Equipment Levy and the Instructional Support Levy by ten years. This is an extension of an existing levy. It is not a new, an increased, or additional levy. He also reviewed a draft farm lease for the district-owned property adjacent to Cody school. PUBLIC HEARING: President Witters opened a public hearing at 7:00 p.m. to receive comments on the Resolution to Consider Continued Participation in the Instructional Support Program. There being no comments from the public, the public hearing was closed at 7:01 p.m.

3 RESOLUTION OF ELECTION FOR CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM: This resolution authorizes the Board Secretary to notify the County Commissioner of Elections to hold an election on February 4, 2014, in which the district would place the issue of the extension of the school district s participation in the Instructional Support Levy on the ballot. As has been discussed at previous board meetings, this would simply be a ten year extension of the Instructional Support Levy in the district, which is currently set to expire on June 30, Motion by Cournoyer, second by Bullock that the Board approve the Resolution of Election for Continued Participation in the Instructional Support Program as presented. Roll call vote. Ayes Cournoyer, Dickson, Isbell, Paulsen, Wagle, Witters, Bullock. Nays none. Motion carried. RESOLUTION TO CONTINUE PARTICIPATION IN THE VOTER-APPROVED PHYSICAL PLANT AND EQUIPMENT LEVY: Unlike the Instructional Support Levy, it is not required to have a public hearing on the proposed extension of the Voter-Approved Physical Plant and Equipment Levy (PPEL). The Resolution of Election for Continued Participation in the Voter-Approved Physical Plant and Equipment Levy would, as previously discussed, simply be a ten year extension of the Voter-Approved PPEL in the district, which is currently set to expire on June 30, This resolution authorizes the Board Secretary to notify the County Commissioner of Elections to hold an election on February 4, 2014, in which the district would place the issue of the extension of the school district s Voter-Approved Physical Plant and Equipment Levy on the ballot. Motion by Isbell, second by Dickson that the board adopt the Resolution of Election for Continued Participation in the Voter-Approved Physical Plant and Equipment Levy as presented. Roll call vote. Ayes Isbell, Paulsen, Wagle, Witters, Bullock, Cournoyer, Dickson. Nays none. Motion carried. RESOLUTION APPROVING CAPITAL LOAN NOTE EXTENSION AGREEMENT WITH QUAD CITY BANK AND TRUST COMPANY: Mr. Clingingsmith presented both the Resolution Approving Capital Loan Note Extension Agreement and the actual Project Note Extension Agreement. Passage of this resolution would extend the district s line of credit with Quad City Bank and Trust Company for an additional six months (from June 1, 2014 to December 1, 2014). As has been discussed at previous board meetings, this would allow the district to use the line of credit with Quad City Bank to pay back all of its interfund borrowing at the end of the district s fiscal year (June 30, 2014). The plan is to have no outstanding loan balance with Quad City Bank and no outstanding interfund loan balances prior to the end of the fiscal year (June 30, 2015). The borrowing has been necessary to help cash flow the additions to the High School, Hopewell, and Belmont. Motion by Dickson, second by Bullock that the Board approve the Resolution Approving Capital Loan Extension Agreement as presented. Roll call vote. Ayes Dickson, Isbell, Paulsen, Wagle, Witters, Bullock, Cournoyer. Nays none. Motion carried. SCHOOL BUDGET REVIEW COMMITTEE (SBRC) APPLICATION RESOLUTION: Mr. Clingingsmith presented the district s School Budget Review Committee application to the board. The district is applying to the SBRC for modified allowable growth/on-time funding due to increasing enrollment (58.6 resident students) for this year. It is also applying to the SBRC for modified allowable growth for Open Enrollment Out and Limited English Proficient Program Instruction Beyond Five Years. The application, if approved, would provide the district with a total of $397,865 in additional spending authority for the fiscal year for the general fund budget. While the district will not actually receive the cash funding for the increased number of students until next year (funding runs a year behind), this would allow the district to use its cash reserves, if necessary, to make expenditures related to these additional students in the current fiscal year. Motion by Paulsen, second by Wagle that the Board request from the SBRC modified allowable growth for increased enrollment in the maximum amount allowable of $366,484, modified allowable growth for open enrollment out in the maximum amount allowable of $30,005 and modified allowable growth for LEP Program Instruction Beyond Five Years in the maximum amount allowable of $1,376 for a total of $397,865 modified allowable growth for the fiscal year. Roll call vote. Ayes Paulsen, Wagle, Witters, Bullock, Cournoyer, Dickson, Isbell. Nays none. Motion carried.

4 MONTHLY FINANCIAL REPORT: Mr. Clingingsmith presented the monthly financial reports for October, Through October, General Fund revenue totaled $12,030,600 and expenses totaled $8,438,774. The fund balance in the General Fund at October 31, 2013 was $7,393,914. He also presented reports on the Management, PPEL, Capital Projects, Debt Service, Nutrition, Internal Service, and Activity Funds. There were no significant variances from projections in the financial reports. Motion by Dickson, second by Bullock that the board accept the monthly financial reports for October as presented. Roll call vote. Ayes Dickson, Isbell, Paulsen, Wagle, Witters, Bullock, Cournoyer. Nays none. Motion carried. TIF UPDATE: Dr. Spelhaug and Mike Clingingsmith updated the board on recent TIF actions by the City of LeClaire. The district has invited all LeClaire City Council members to attend a seminar on the impact of TIF on the school district. BOARD LIAISON DISCUSSION: Dr. Spelhaug and the Board discussed the liaison concept the board has initiated recently. As an opportunity for the board member to get to know an individual school better, each board member has been assigned one of the district s schools. The board member may attend special activities unique to their school or visit classrooms. MEETING ADJOURNED: The meeting adjourned at 7:46 p.m. FUTURE DATES: Tuesday, December 10, :00 p.m. Regular Board Meeting, Belmont Administration Office, 525 Belmont Road, Bettendorf, IA OPEN ENROLLMENT Open Enrollment is the process by which a parent or guardian residing in an Iowa school district may enroll their child into a public school district other than the one in which they reside. The deadline for filing an Open Enrollment Application for students in grades 1-12 is March 1 st prior to the school year of requested attendance. The deadline for filing an open enrollment request for an incoming kindergarten child is September 1 st of the year open enrollment is first requested. For more information on Open Enrollment, please visit the district website at or call Kelly Hatler, hatlerk@pleasval.k12.ia.us at the Administration Center at (563) IMPORTANT NOTICE TO PLEASANT VALLEY SCHOOL DISTRICT PARENTS OR GUARDIANS WITH CHILDREN ATTENDING NONPUBLIC SCHOOLS: Per Iowa Code Section 285.3, in order to qualify for parental reimbursement, a parent or guardian of a student attending an accredited nonpublic school who furnishes transportation for the student in accordance with this section, shall submit a notice of nonpublic school attendance to the resident public school district, notifying the district that the student is enrolled in and will attend an accredited nonpublic school during the period for which parental reimbursement is being requested. The notice shall be filed with the resident public school district not later than December 1 for the first semester claim and May 1 for the second semester claim each year. Forms which must be filled out in order to qualify for this parental reimbursement are available at the Belmont Administration Center, 525 Belmont Road, Bettendorf, Iowa and on the district website at Information needed to complete the form includes the parent or guardian s name and address, the name, age, and grade level of the student, the name of the nonpublic school and its location and the number of miles one way to transport the child from home to school. Iowa Code Section 285.1, subsection 3, limits the number of students that may be eligible for parent reimbursement to a maximum of three (3) elementary students and one (1) high school student per family. PUBLIC ASBESTOS NOTIFICATION

5 In compliance with the Asbestos Hazard Response Act (AHERA) of 1986 (Public Law ) the School District has had each building inspected by a Certified Asbestos Inspector. In the past year, we have conducted six month periodic surveillance, floor tile removal at Pleasant Valley High School as well as minor removal and repairs in all buildings.