BOARD WORK SESSION November 19, 2018

Transcription

1 BOARD WORK SESSION November 19, 2018 Board President Bauer called the work session to order at 5:30 p.m. in the District Board Room, th Avenue SW, Cedar Rapids. Board members present: Pospischil, Kelsey, Hahlen, Hodina, Ehle, & Peterson. Absent: none. Administrators present: Doug Wheeler, Jim Rotter, Tracy Schipper, Laura Medberry, Eric Townsley, Erik Anderson, Jennifer McDonnell, Holly Palmersheim, Stephanie VanHemert, Kyle Koeppen, Cheryl Kiburz. Secondary Administration provided updates on each buildings improvement plan from the previous school year and current year in conjunction with the information provided and posted on the board agenda. Each update included information which reflected on previous years goals, (met and not met), a brief analysis of last year s data, the current year s goals & staff commitments, and recommendations on how the Board can help support building efforts. Board members asked clarifying questions about student data, goals, and recommendations by buildings for Board support. President Bauer concluded the session stating that he heard common themes from each building in the area of time for training, specifically para training. Director Kiburz concurred and added that training, if planned, should include paraprofessional working side by side with those staff members whom they directly report to. The Board concluded the early work session at 6:40 pm The Board re-convened in late work session at 9:15 pm Superintendent asked board members to reflect on their recent attendance at the Iowa School Board Association meeting and led a discussion about Board priorities and their consideration of additional meetings to discuss and learn about various initiatives within the school district. The Board concluded the session at 9:40 pm Randy Bauer, Board President Jim Rotter, Board Secretary

2 PUBLIC HEARING PRAIRIE VIEW ELEMENTARY RENOVATION SPECIFICATIONS, PLANS, BID DOCUMENTS. BUS SPECIFICATIONS AND BID DOCUMENTS FOR 4 PASSENGER BUSSES November 19, 2018 The hearing was called to order by President Bauer at 6:50 PM in the Educational Services Center Board Room. Roll call indicated the following members present: Pospischil, Ehle, Kelsey, Peterson, Hahlen and Hodina Absent: none Others in attendance included: Superintendent Wheeler, Board Secretary Rotter, Tracy Schipper, Laura Medberry, Rebecca DeWald, Steve Doser, Susan Bowersox, Jonathon Gettler, Chreyl Kiburz, Eric Townsley, Kim Hynek, Kent Noska Jim Rotter, Board Secretary, verified at President Bauer s request that the hearing notice had been published as required by law. President Bauer announced that this was the time, place, and date to hold a hearing and consider public comment on the Prairie View Renovation plans, specifications, and bid documents. There was no public comment on the topic. Susan Bowersox of OPN Architects and Jonathan Gettler of Design Engineers provided the Board with an update on the proposed plans and scope of work proposed at Prairie View Elementary. It was mentioned that enclosing open space classrooms, HVAC system, lighting, sprinkler system, intercom and alarm systems, paint, carpet and asbestos removal were all part of the planned renovations. It was explained that the form of contract will be with a single prime contractor and a separate asbestos contractor working on the same schedule with bids received on January 10 th at 2:00 pm. Upon conclusion of the presentation and clarifying questions being answered Board President Bauer declaring this portion of the hearing closed at 7:16 pm. President Bauer announced that this was the time, place, and date to hold a hearing and consider public comment on the proposed bus purchase of 4 type D passenger school buses, specifications, and bid documents. There was no public comment on the topic. Board Secretary Rotter explained that the transportation department has determined that 4, 78 passenger buses is needed to replace units that have reached their useful life expectancy and have become difficult to keep in service per State required inspection findings. The buses have been planned for on the PPEL planning sheet with a placeholder for 4 units at an expected cost up to $410,000. Board President Bauer asked for a motion to conclude the hearing Motion by Kelsey, seconded by Pospischil to adjourn the Public Hearing at 7:23 pm. Carried: 7-0 Randy Bauer, President James Rotter Jr., Secretary

3 MINUTES BOARD MEETING COLLEGE COMMUNITY SCHOOL DISTRICT November 19, 2018 Board Minutes are not official until approved at the next regular scheduled board meeting. The Meeting was called to order by President Bauer at 7:24 p.m. in the Educational Services Center Board Room. Roll call indicated the following members present: Hodina, Kelsey, Peterson, Pospischil, Ehle and Hahlen. Absent: None Others in attendance included: Superintendent Wheeler, Board Secretary Rotter, Tracy Schipper, Laura Medberry, Steve Doser, Becky DeWald, Cheryl Kiburz, Eric Townsley, Kim Hynek, Kent Noska, Ann Hoefer, Tim Hoefer, Kate Hoefer, Mya Hoefer, Aubrey Hoefer, Daniel Dyrland, Megan Dyrland, Allie Dyrland, Aaron Dyrland, Abram Dyrland Motion by Pospischil, seconded by Peterson to approve the agenda as presented President Bauer asked if there were any audience members who wished to address the Board or speak to any of the agenda items. There were none Motion by Hahlen, seconded by Hodina to approve minutes of the Work session, Public Hearing, & Regular meeting of October 15, 2018; to approve Preliminary Athletic Summary, Summary of Account Balances, Miscellaneous Revenue Summary, and Expenditures to Date Report for the month ended October 31, 2018; to approve the list of bills as presented at a total amount of $3,614, Kathy Waychoff, District Volunteer Coordinator, provided an update on the District s America Reads campaign which included 780 volunteer readers on campus reading to classrooms. Ms. Waychoff also presented District book mark contest winners Aubrey Hoefer (grand prize), and finalists; Mya Hoefer, Allie Dyrland & Aaron Dyrland. Also recognized was finalist Jayden Umstead who was unable to be in attendance. Superintendent Wheeler provided updates on a list of topics. Enrollment update included data from through the present. Current data indicates a slowing of resident growth. It was mentioned that the District is considering a proposal from a demographer to study the District s population trends to help plan for future classes. Superintendent Wheeler and Director Schipper described new graduation requirements as approved by the State legislator indicating the requirement for a Financial Literacy course as a condition of graduation. Also discussed was legislation that defines requirements for students with IEP s and graduation status pertaining to years of English, math, social studies, and science coursework.

4 Superintendent Wheeler asked the Board for feedback on the construction of the school calendar. State requirements and District practices were reviewed. Superintendent Wheeler and interim HR Director DeWald shared information about employee assistance programs being considered by the District. The programs provide additional counseling and support for employees who are experiencing difficulties. Board Secretary Rotter shared the Preliminary Draft Audit Motion by Peterson, seconded by Hodina to approve Open Enrollment in and Open Enrollment out for the school year and to approve denial of Open Enrollment in for the school year as presented Motion by Peterson, seconded by Hodina to approve Out of State travel for the High School Boys Basketball teams for competition in Chicago, Illinois on January 12, Motion by Peterson, seconded by Hodina to approve early graduation requests Of high school students as presented Motion by Peterson, seconded by Hodina to approve Special Education contracts As presented. There were no Student Teaching agreements for consideration Motion by Hahlen, seconded by Pospischil to approve all personnel matters As presented. Superintendent Wheeler and Board Secretary Rotter presented the bids received at 12:00 noon on November 19, 2018 series 2019 not to exceed $9,505,000 indicating that the bid from Hutchinson, Shockey, Erley & Co., Chicago, IL being the low bidder with a true interest rate of % Motion by Peterson, seconded by Hahlen to approve a resolution directing the sale of $9,505,000 General Obligation School bonds, Series 2019 to the determined most favorable bidder Hutchinson, Shockey, Erley & Co., of Chicago, Ill to approve the form of contract for sale of the bonds and direct the President and Secretary to execute the contract and to direct the Superintendent, Secretary & Financial Advisor to execute and ratify the sale. Roll Call Vote: Ayes 7 Nays Motion by Pospischil, seconded by Kelsey to approve the plans, specifications, & Form of Contract for the Prairie View Renovation Project.

5 Motion by Kelsey, seconded by Ehle to approve the bus bid specifications and Bid documents as presented Motion by Hahlen, seconded by Pospischil to approve the bid of School Bus Sales Of Waterloos Iowa in the amount of $398,916 to provide (4) transit style type D buses in July, Motion by Ehle, seconded by Hahlen to approve an agreement with Kirkwood Community College to allow students to take concurrent enrollment courses During the school year. Carried 6-0 Abstained: Peterson Motion by Pospischil, seconded by Kelsey to approve a proposal for services From RSP & Associates of Overland Park, Kansas to provide demographic Enrollment services for the district at a proposed fee of $15,000 as presented Motion by Peterson, seconded by Kelsey to approve an agreement with Hand Up Communications of Cedar Rapids, Iowa to provide interpreter services for one Calendar year commencing on November 19, 2018 as presented Motion by Pospischil, seconded by Hahlen to approve a request of the School Budget Review Committee Modified Supplemental for Open Enrollment out of $426,496 and Modified Supplemental for LEP instruction beyond 5 years of $56,312 per the 2018 application Motion by Hodina, seconded by Pospischil to approve change orders with Larson Construction to add $37, and Architectural Arts for a decrease of $11,963 for work associated with the High School Renovation project and with Garling Construction for an add of $4, for work associated with the Early Childhood Center as presented Motion by Peterson, seconded by Ehle to approve 1 st reading of revised board Policy Community use of Facilities as presented Motion by Kelsey, seconded by Hahlen to approve 1 st reading and waive 2 nd Reading of revised board policy as presented Motion by Pospischil, seconded by Ehle to approve 2 nd reading of revised board Policy Medication to students as presented.

6 Motion by Hahlen, seconded by Ehle to enter into closed session at 9:04 pm Pursuant to Iowa Code (e) to consider suspension or expulsion of a student. Roll call Vote: Ayes 7 Nays 0 The Board re-convened in open session at 9:11 pm Motion by Pospischil, seconded by Peterson to approve the consent agreement of Student A who was the subject of the closed session. Roll Call Vote: Ayes 7 Nays Motion by Kelsey, seconded by Hodina to approve the consent agreement of Student B who was the subject of the closed session. Roll Call Vote: Ayes 7 Nays Motion by Pospischil, seconded by Hahlen to adjourn at 9:14 PM Randy Bauer, President James Rotter Jr., Secretary