AFTON CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION. Where Held: District Board Room Presiding Officer: President Secrest

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1 DRAFT AFTON CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION Date: March 14, 2013 Kind of Meeting: Regular Where Held: District Board Room Presiding Officer: President Secrest Board Members Present: Absent: Administration and Others Present: Margery Secrest, President; Vanessa Warren, Vice President; Henry Bostelman, Duane Phillips; Ted King None Elizabeth Briggs, Superintendent; Kimberly Werth, Elementary Principal; Tracy Caezza, Director of Special Education; Lynn Bradley, Marlene Utter, Sean Dollaway CALL TO ORDER The meeting was called to order at 5:45 p.m. by President Secrest RECOGNITION OF VISITORS MINUTES On motion by Duane Phillips, seconded by Ted King, it was RESOLVED approve minutes of the February 7, 2013 FINANCIAL On motion by Vanessa Warren, seconded by Henry Bostelman, it was RESOLVED approve the January Treasurer s Report The monthly financial statements were reviewed with no questions. On motion by Vanessa Warren, seconded by Henry Bostelman, it was RESOLVED to approve the DCMO BOCES Claims Audit Report On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to authorize the Head Custodian to sign service contracts with SimplexGrinnell, LP of $ to repair kitchen hood and $895 to repair sprinkler system On motion by Vanessa Warren, seconded by Henry Bostelman, it was RESOLVED to accept donation of $ from Victoria Gregory for repairs to sewing machines On motion by Duane Phillips, seconded by Vanessa Warren, it was RESOLVED to approve resolution to authorize referendum for two vehicles: Vehicle Referendum

2 Resolution needed to 1) expend a sum not to exceed $202, for the purchase of two (2) 50 passenger buses, both vehicles are for the purpose of transporting students; and to 2) issue installment obligations of the district for the payment therefore in accordance with the Education Law and Local Finance Law, and to levy the necessary tax therefore. On motion by Henry Bostelman, seconded by Ted King, it was RESOLVED to authorize the board president to sign a resolution with Broome-Tioga BOCES for the Installment Purchasing Agreement (IPA) for the School Year: RESOLUTION COMMITTING TO THE PURCHASE OF TECHNOLOGY EQUIPMENT FOR THE CLO AND NSS SERVICES FROM THE BROOME-TIOGA BOCES WHEREAS the Common Learning Objectives Services Budget (A557) and the Network Support Services (A610) require additional technology equipment to the currently available equipment; WHEREAS the Afton Central School District wishes to spread the cost over several years with a multi-year installment purchase; the Broome-Tioga BOCES is hereby authorized to expend annually, on behalf of the Afton Central School District, in conjunction with the CLO and NSS services, funds to acquire the following equipment. QTY DESCRIPTION CONTRACT PT Dell Latitude E5430 Laptop + mouse bundle CONTRACT PC64216E 2 Smartboard 600 Speakers 3 QUOTES 3 Microsoft Surface Pro 64GB Tablet w/keybord QUOTE 2 Dell B2360dn Laser Printer 1 Equipment Cost Allowance TOTAL PURCHASE PRICE 85,000.00$ ESTIMATED FINANCING COSTS 6, TOTAL COST S91, ESTIMATED INSTALLMENT PAYMENT SCHEDULE Year 1 $18, Year 2 $18, Year 3 $18, Year 4 $18, Year 5 $18, TOTAL :91, The payment schedule above is based on the estimated interest rate of 3.5%. The annual payment amount may fluctuate depending on the final rate assigned 3-7 days prior to the funding date. The interest rate will not exceed 4% and the payment amount will not exceed $18,421. Signed Margery Secrest, Board President March 14, 2013

3 DISCUSSION Budget 1. Presented changes document, revenues and line-item budget, discussed comparison of Governor s,. Assembly and Senate proposals 2. Superintendent Briggs discussed thoughts regarding where reductions in the budget are anticipated and where revenues may be increased with adopted NYS budget. She was optimistic that general aide would see an increase and that the High Tax Aid would be received as well. Phase II of EXCEL Project Update 1. By end of April break, soffits, carpet and abatement will be all that s left to complete. 2. Window trim would leave a larger gap than allowed. Extenders have now been shipped. 3. Camera issues (at the time of the Board meeting) have been resolved and working as expected. 4. Abatement during the April break in High School Science section and outside the building Building Update Sean Dollaway 1. Tim Bivens still working on design, especially the abatement aspect. 2. SEQR Resolution discussed 3. Beam location are also a critical aspect being reviewed 4. Preference to push work to a first shift schedule to keep expenses lower, no second shift work 5. Panic button project is moving along. Strobe light selection and location are to be finalized over the next week or two. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED Approve SEQRA Resolution (Lead Agency/No Environmental Impact): RESOLUTION OF THE BOARD OF EDUCATION OF THE AFTON CENTRAL SCHOOL DISTRICT REGARDING A DETERMINATION ON THE STATE ENVIRONMENTAL QUALITY REVIEW ACT ON A PROPOSED PROJECT. At the regular meeting of the Board of Education for the Afton Central School District, Afton New York, held at 29 Academy Street, Afton, New York, in said School District on the th day of, 2013, at P.M. WHEREAS, the Board of Education of the Afton Central School District ( Board ) is proposing to undertake an emergency project consisting of various necessary renovations and repairs to certain interior portions of its existing facility, specifically the 1908 original portion of its school building ( the Project ); and WHEREAS, the Board wishes to fully comply with its obligations under the State Environmental Quality Review Act (SEQRA) and the regulations thereunder with respect to the proposed action; and WHEREAS, the Board has carefully considered the nature and scope of the proposed action; and

4 NOW THERFORE, BE IT RESOLVED, by the Board of Education of the Afton Central School District, Afton New York, as follows: Section 1. The proposed action involves various renovations and repairs to certain interior portions of its existing facility. Section 2. The Board of Education hereby declares itself lead agency pursuant to SEQRA. Section 3. The review will be not be a coordinated review. Section 4. The proposed project represents maintenance or repair involving no substantial changes in an existing facility or structure within the meaning of 6 NYCRR 617.5(c)(1); and/or represents a routine activity of an educational institution within the meaning of 6 NYCRR 617.5(c)(8) and/or involves conducting a concurrent environmental, engineering or other studies necessary for the formulation of a proposal for action within the meaning of 6 NYCRR 617.5(c)(21). Section 5. The proposed action will in no case have a significant adverse impact on the environment based on the criteria contained in 6 NYCRR 617.7(c), and is not otherwise a Type I action as defined by 6 NYCRR Section 6. The proposed action is a Type II action within the meaning of 6 NYCRR and is therefore not subject to review under SEQRA and the regulations thereunder. NOW THEREFORE BE IT RESOLVED, that the Board finds and concludes that the proposed action is a Type II action within the meaning of 6 NYCRR and therefore is not subject to review under SEQRA and the regulations thereunder. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to approve resolution for BOCES Board Candidate, Margery Secrest Yes 4, No 0, Abstained 0, Carried. REPORTS Elementary Report Kimberly Werth 1. PTO Valentine s father/daughter dance. DJ problems with internet access 2. Midyear benchmarks given 3. Started to identify students who possibly will be retained 4. Prepping for State testing, including sites and needs for students 5. APPR observations still a volume concern with time requirements Secondary Report David Glover 1. January Regents re-take, concerns with Global results 2. Concerns with scoring requirements (not able to score your own student), considering swaps with neighboring districts or possibly retirees 3. Out of School suspensions and referrals, totals are down, why? Better behavior or tolerating more? Superintendent s Report Elizabeth Briggs 1. Conference Day schedule shared

5 2. Calendar for (draft) revised PERSONNEL On the Recommendation of the Superintendent: Instructional On motion by Duane Phillips, seconded by Henry Bostelman, it was RESOLVED to appoint as Extended Period Substitutes Katie Littlefield (Social Studies) retroactive to March 13, 2013, Amanda Austin (Math) On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to add to the List of Substitute Teachers Joseph Nieto, Jr. On motion by Vanessa Warren, seconded by Ted King, it was RESOLVED to approve appointments for Arts In Education Michal Westover - $525 and Public Relations Photographer Karl Ludwig - $425 Non-Instructional On motion by Ted King, seconded by Vanessa Warren, it was RESOLVED to approve Volunteer Coach, Ernie Cutting for JV Softball. On motion by Henry Bostelman, seconded by Vanessa Warren, it was RESOLVED to approve Volunteer Coach, Ted King for Modified Baseball pending completion of coursework... Yes 4, No 0, Abstained 1, Carried. On motion by Ted King, seconded by Henry Bostelman, it was RESOLVED to add to the List of Substitute LPN s for Rebecca Green-Carter On motion by Henry Bostelman, seconded by Ted King, it was RESOLVED to cancel the Board of Education meeting scheduled for March 21, 2013 PUBLIC COMMENTS None DATES TO REMEMBER Utica National Workshop March 19, 2013 Binghamton Riverwalk EXECUTIVE SESSION On motion by Henry Bostelman, seconded by Duane Phillips, it was RESOLVED to enter executive session at 7:50 p.m. to discuss personnel matters

6 On motion by Henry Bostelman, seconded by Vanessa Warren, it was RESOLVED to re-enter regular session at 8:15 p.m. ADJOURNED at 8:18 p.m.