Beekmantown Central School District Board of Education Meeting Place: MS/HS Library Tuesday, March 13, 2018 Time: 6:15 pm. Agenda

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1 Beekmantown Central School District Board of Education Meeting Place: MS/HS Library Tuesday, March 13, 2018 Time: 6:15 pm Agenda 1. Call to Order at: by: A. Pledge of Allegiance B. Roll Call The roll-call vote was as follows: C. Approval of Agenda Andrew Brockway Jaramy Conners Ed Marin Douglas Beebe Shannon Drowne Mark Sand Cathy Buckley Michael Hagadorn Pauline Stone Kara Bouyea, Ex-Officio, Student Board Member Resolved, that the Superintendent of School recommends to the Board of Education to approve the agenda. 2. Public Comment ( 10 minutes) 3. Presentations a. Topic Presenter BoardDocs Gary Lambert, Director of 21st Century Learning 4. Reports b. Topic Presenter Budget Progress Daniel Mannix, Superintendent Draft Contingency (adversity) budget Mary LaValley Blaine, School Business Executive Eric Bell, District Treasurer A. Superintendent of Schools Daniel Mannix B. School Business Executive Mary LaValley Blaine C. Ex-Officio, Student Board Member Kara Bouyea D. Committee Reports Audit Policy 3/13/18 Page 1 of 9

2 Resolved, that the Superintendent of Schools recommends to the Board of Education that the following Minutes be and are hereby approved: 5. Consent Agenda - Minutes Board of Education Meetings Committee Meetings 2/13/18 2/15/18 Audit 2/27/18 Policy Resolved, that the Superintendent of Schools recommends to the Board of Education that the following CSE, CPSE & 504 Recommendations be and are hereby approved: 6. New Business A. CSE, CPSE & 504 Recommendations Approval of CSE, CPSE & 504 recommendations dated 3/13/18. Resolved, that the Superintendent of Schools recommends to the Board of Education that the following resolutions on this consent agenda (Appointments, Retirements & Feinerman Agreement) be and are hereby approved: B. Consent Agenda - Personnel 1. Appointments a Approve the following Civil Service probationary appointment as indicated: Name Civil Service Probationary Contact Title Period Salary Parent, Cathy Food Service Helper 3/14/18-9/24/19 $12.00/hr. 10 months Resignation Tammy McCorry b. Approve the following permanent Civil Service appointments as indicated: Name Civil Service Title Probationary Period Initial Board Meeting Permanent Date Burgess, Garrett Computer Specialist 3/15/17-3/14/18 3/16/17 3/15/18 Frenyea, Jeremy Computer Specialist 3/15/17-3/14/18 3/16/17 3/15/18 c. Approve Mary Lou Leavitt to provide English Language Learners (ELL) instruction for three (3) hours per $35 per hour effective 3/5/18. 3/13/18 Page 2 of 9

3 d. Approve the following substitute appointments beginning on the date indicated: Name Type Effective Date Roser, Meghan Instructional 3/15/18 Jenks, Luke Instructional 3/15/18 e. Approve the following temporary on-call appointment beginning on the date indicated: Name Type Effective Date Sullivan, Jessica Non-Instructional 3/14/18 f. Approve Jerry Ross for the purpose of re-evaluation and meetings of special education and 504 students at the rate of $275/per day partially funded through the 611 grant for the school year. g. Approve the following volunteer coaches for the school year: Assignment Track & Field - Volunteer Track & Field - Volunteer Softball - Volunteer Baseball - Volunteer Name Ron Moss Emily Haig Ashley Terry David Marsh 2. Consent Agenda - Retirements Accept the following intent to retire on the date indicated: Name Position Date Julian, Irma Renee Elementary 7/01/18 Derick, Jerry Automotive Mechanic 3/13/18 3. Consent Agenda - Feinerman Agreement Approve the Feinerman Agreement dated March 7, 2018 between Michael Lewandowski, Carlos Madan, BTA President and Daniel W. Mannix, Superintendent of Schools. 3/13/18 Page 3 of 9

4 Resolved, that the Superintendent of Schools recommends to the Board of Education that the following resolutions on this consent agenda (Field Trip, MOU with BTA & School Calendar ) be and is hereby approved. 7. Consent Agenda - Miscellaneous a. Approve a field trip for the second grade classes at Cumberland Head Elementary School to the Biodome, Montreal on 4/18/18. b. Approve the Memorandum of Understanding between the Beekmantown Central School District and the Beekmantown Teachers Association (school calendar reflects 186 days) dated March 7, 2018 and authorize the Superintendent of Schools to execute said Memorandum of Understanding on behalf of the District. c. Approve the School Calendar. d. BE IT RESOLVED by this Board of Education as follows: Section 1. The Annual Meeting of the qualified voters of the Beekmantown Central School District, Clinton County, State of New York (the School District ), will be held in the Middle School Gymnasium, at 37 Eagle Way, West Chazy, New York on the 15th day of May, 2018 from 11:00 A.M. to 8:00 P.M., prevailing time, for the purpose of voting on the proposition(s) described in the Notice of Annual District Meeting hereinafter set forth. Section 2. The business to be acted upon at said Annual District Meeting shall be as stated in the Notice thereof, and the District Clerk is hereby authorized and directed to cause the Notice of said Annual District Meeting to be published in the Press Republican a newspaper having a general circulation within the District, such publication to be made four (4) times within the seven (7) weeks next preceding such Annual District Meeting, the first publication to be at least forty-five (45) days prior to the date of said Annual District Meeting. Section 3. The School District, as a local agency pursuant to the New York State Environmental Quality Review Act ( SEQRA ), ECL Section , et seq., and implementing regulations, 6 NYCRR Part 617 (the Regulations ), having reviewed the impact of the school vehicle acquisition described herein upon the environment, hereby determines that such project constitutes a "Type II Action" under the Regulations which does not exceed thresholds established under SEQRA and, as such, is not subject to review under SEQRA; Section 4. Said Annual District Meeting shall be called by giving the following notice thereof: NOTICE OF ANNUAL SCHOOL DISTRICT MEETING OF THE VOTERS OF THE BEEKMANTOWN CENTRAL SCHOOL DISTRICT NOTICE IS HEREBY GIVEN that the Board of Education of the Beekmantown Central School District, Clinton County, New York will hold a public hearing on the budget on Tuesday, May 8th, 2018 at 7:00 pm in the Middle School/High School Library. NOTICE IS HEREBY GIVEN that a copy of the statement of the amount of money which will be required to fund the School District's budget for , exclusive of public monies, may be obtained by any resident or 3/13/18 Page 4 of 9

5 taxpayer of the District during business hours beginning May 2, 2018, except Saturdays, Sundays and or holidays at any school building, the district office, West Chazy Library, and the school district website. THE BOARD OF EDUCATION OF THE BEEKMANTOWN CENTRAL SCHOOL DISTRICT HEREBY GIVES NOTICE that pursuant to a Resolution adopted by the Board of Education of the Beekmantown Central School District of the Towns of Beekmantown, Plattsburgh, Chazy and Altona held on March 13, 2018, the annual meeting of the qualified voters of said School District, County of Clinton, State of New York, will be held in the Middle School Gymnasium, 37 Eagle Way, West Chazy, New York on May 15, 2018 from 11:00 A.M. to 8:00 P.M., prevailing time, for the purpose of voting upon the following propositions: PROPOSITION I (Budget) To approve the proposed school budget, and to authorize the requisite portion therefore to be raised by taxation on the taxable property of the District. PROPOSITION II (Transportation) Shall the Board of Education purchase and, to the extent necessary finance, four (4) student transport vehicles at an estimated cost not to exceed $454,000, including necessary furnishings, fixtures and equipment and all other costs incidental thereto and to expend a total sum not to exceed $454,000, which is estimated to be the total maximum cost thereof, and levy a tax for the foregoing in the amount of $454,000, which shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds and notes of the District are hereby authorized to be issued at one time or from time to time in the principal amount not to exceed $454,000, and a tax is hereby voted to pay the interest on said obligations when due. This purchase is subject to a State aid transportation reimbursement ratio of 69.9%. Additional, the district will trade or sell four (4) school buses. PROPOSITION III (Board of Education Members) To elect four (4) members to the Board of Education. The top three (3) candidates receiving the highest number of votes will fill three (3) year terms (7/1/18-6/30/21). These seats are presently held by Andrew Brockway, Jaramy Conners and Ed Marin. The 4th highest candidate will fill the unexpired term of Jason Marsh commencing 5/15/18-6/30/19. NOTICE IS GIVEN that voting upon the foregoing Proposition will be by voting machine and will take place at the Middle School Gymnasium, 37 Eagle Way, West Chazy, New York on May 15, 2018 from 11:00 A.M. to 8:00 P.M., prevailing time. NOTICE IS FURTHER GIVEN that qualified voters may obtain applications for absentee ballots from the office of the Clerk of the School District. Completed applications for absentee ballots must be received by the District Clerk of the School District no later than 4:00 p.m. prevailing time, on May 14, 2018, and must be received no later than 4:00 p.m., prevailing time, on May 8, 2018, if the absentee ballot is to be mailed to the voter. Completed applications received after 4:00 p.m. on May 8, 2018, will require the voter to personally appear at the Office of the Clerk of the School District to receive an absentee ballot. A listing of all persons to whom an absentee ballot is issued will be available for inspection by any qualified voter in the Office of the Clerk of the School District between the hours of 7:30 a.m. and 4:00 p.m. through May 14, 2018, except Saturdays, Sundays or holidays. NOTICE IS GIVEN that the Board of Education has ongoing registration. Any person who is not already registered to vote, upon proving that he or she is entitled to vote may register at the district clerk s office until May 3/13/18 Page 5 of 9

6 No person will be entitled to vote whose name does not appear on the School District Register or who has not registered with the Clinton County Board of Registration to vote at the general election. The register containing the names of qualified voters will be available for inspection in the Clerk s office during the hours of 7:30 am 4:00 pm on each of the five days prior to the day of the election, except Sundays. NOTICE IS HEREBY GIVEN that petitions nominating candidates for the office of school board member must be filed in the district clerk s office no later than 5:00 pm on April 16, Each petition shall be signed by at least 25 voters of the District, and must state the name and residence of the candidate. NOTICE IS HEREBY GIVEN that a qualified voter is a citizen of the United States, at least 18 years old, a resident of the school district for a period of 30 days next preceding the annual district election. The School District may require all persons offering to vote to provide one form of proof of residency pursuant to Education Law 2018-c. Such form may include a driver's license, a non-driver identification card, a utility bill, or a voter registration card. Upon offer of proof of residency, the School District may also require all persons offering to vote to provide their signature, printed name and address. NOTICE IS FURTHER GIVEN that the proposition set forth on the voting machine labels shall appear as follows: PROPOSITION I (Budget) To approve the proposed school budget in the amount of, and to authorize the requisite portion therefore to be raised by taxation on the taxable property of the District. PROPOSITION II (Transportation) Shall the Board of Education purchase and, to the extent necessary finance, four (4) student transport vehicles at an estimated cost not to exceed $454,000, including necessary furnishings, fixtures and equipment and all other costs incidental thereto and to expend a total sum not to exceed $454,000, which is estimated to be the total maximum cost thereof, and levy a tax for the foregoing in the amount of $454,000, which shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds and notes of the District are hereby authorized to be issued at one time or from time to time in the principal amount not to exceed $454,000, and a tax is hereby voted to pay the interest on said obligations when due. This purchase is subject to a State aid transportation reimbursement ratio of 69.9%. Additional, the district will trade or sell four (4) school buses. PROPOSITION III (Board of Education Members) To elect four (4) members to the Board of Education. The top three (3) candidates receiving the highest number of votes will fill three (3) year terms (7/1/18-6/30/21). These seats are presently held by Andrew Brockway, Jaramy Conners and Ed Marin. The 4th highest candidate will fill the unexpired term of Jason Marsh commencing 5/15/18-6/30/19. BY ORDER OF THE BOARD OF EDUCATION Section 5. The vote upon the propositions to be submitted to the qualified voters shall be by ballot on voting machines and the District Clerk is hereby authorized and directed to have the necessary ballot labels printed in form corresponding as nearly as may be with the requirements of the Education Law. Section 6. This Resolution shall take effect immediately. 3/13/18 Page 6 of 9

7 The roll-call vote was as follows: Andrew Brockway Jaramy Conners Ed Marin. Douglas Beebe Shannon Drowne Mark Sand Cathy Buckley Michael Hagadorn Pauline Stone Resolved, that the Superintendent of Schools recommends to the Board of Education that the following policies be and are hereby approved: 8. Policies Name Policy # Computer/Network Use & Internet Access - Acceptable Use Policy (AUP) Graduation Requirements Graduation Ceremonies Graduation Ceremonies Regulation Diploma and Credential Options for Students with Disabilities Student Attendance Attendance Policy Brochure Student Health Services Student Health Services Regulations Student Records Student Records Regulation Family Educational Rights and Privacy Act (FERPA) Notice Regarding Access to Student Records & Student Information Sample Form - Release of Directory Information Parents Bill of Rights for Student Data Privacy and Security Sample Notification - Disclosure to the Military Free and Reduced Price Meal Services Leaves of Absence 4526 (Revised) 4700 (Revised) 4772 (1st Reading & Adoption) 4772-R (1st Reading & Adoption) 4773 (Revised) 5100 (Revised) 5100-E.3 (1st Reading & Adoption) 5420 (Revised) 5420-R (Revised) 5500 (Revised) 5500-R (Revised) 5500-E.1 (1st Reading & Adoption) 5500-E.2 (Revised) 5500-E.4 (1st Reading & Adoption) 5500-E.6 (1st Reading & Adoption) 8520 (Revised) (Revised) Resolved, that the Superintendent of Schools recommends to the Board of Education that the following resolutions on this consent agenda (Financial Reports, Transfers, Donation and Bid Awards) be and are hereby approved: 9. Consent Agenda - Financial a. Accept the following reports as presented by the Audit Committee: Appropriation Status Report (January 2018) Treasurer s Revenue Report (January 2018) Treasurer s Monthly Cash Report (January 2018) Trial Balance (January 2018) Extra-Curricular (December 2017, January 2018 & February 2018) b. Acknowledge receipt of the Warrant Report for January /13/18 Page 7 of 9

8 c. Acknowledge receipt of the Budget Transfer Report for January 2018 and Due To & Due From Report as of January d. Approve the following transfers over $5,000: Reallocate funds for fiber connection to CHES, bus garage, simulator and main building with 80% of the costs to be reimbursed from the E-Rate Program as a category 1 expense. From: A CSE BOCES services $176,605 To: A Projects $176,605 e. Acceptance of the Agriculture Education Incentive Grant donation from Cornell University totaling $7, The funds will be used to purchase classroom supplies and program coordination expenses for the high school agriculture program. $5,750 of the funds will increase budget code A Occupational Education Materials & Supplies, $250 of the funds will increase budget code A contractual BHS, and $1,000 o f the funds will increase budget code A BHS Conferences. f. WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for parking lot repairs and pavement installation - spring 2018, which bids were opened publicly on 2/26/18; and WHEREAS, eight (8) bids were received; and THEREFORE, BE IT RESOLVED, that the Board of Education hereby determined that the bid from Laware Construction, Inc. be awarded in the amount of $48,566. g. WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for Hosted VOIP Services, which bids were opened publicly on 2/26/18; and WHEREAS, six (6) bids were received; and THEREFORE, BE IT RESOLVED, that the Board of Education hereby determined that the bid from Westelcom Companies be awarded in the amount of $1,500 for installation and $44,679 annual recurring costs. h. WHEREAS, the Board of Education, in accordance with Article 5-A of the General Municipal Law, invited sealed bids for fiber to CHES, Bus Garage, Simulator and Main Building through e-rate central, which bids were opened publicly on 3/1/18; and WHEREAS, (3) bids were received; and THEREFORE, BE IT RESOLVED, that the Board of Education hereby determined that the bid from Westelcom Companies be awarded for an annual recurring cost of $4,800 and one-time installation and special construction costs of $176,605 with the district receiving 80% reimbursement from the e-rate program. The roll-call vote was as follows: Andrew Brockway Jaramy Conners Ed Marin. Douglas Beebe Shannon Drowne Mark Sand Cathy Buckley Michael Hagadorn Pauline Stone 3/13/18 Page 8 of 9

9 10. Additional Items to Discuss Set time for voting on CVES Board Members & Administrative Budget on 4/26/18 and change the Board meeting from 4/24/18 to 4/2618 Attendance at the 19 th Annual Clinton County School Boards Annual Recognition Dinner honoring top 10% of each senior Rainbow Wedding & Banquet Hall on 6:00 pm Board Meeting 4/10/18 Budget discussion & CVES update from Dr. Mark Davey 11. Public Comment (10 minutes) 12. Clerk Pro-Tem Resolved, that the Board of Education appoint as Clerk Pro-tem for this meeting. 13. Executive Session Time In: Time Out: 14. Adjournment 3/13/18 Page 9 of 9