Big Hollow School District #38 Ingleside, Il Board of Education Regular Meeting August 11, 2014 Big Hollow Middle School Library OFFICAL MINUTES

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1 Big Hollow School District #38 Ingleside, Il Board of Education Regular Meeting August 11, 2014 Big Hollow Middle School Library OFFICAL MINUTES Guests: Linda Merrill, Sue Morrison, Donelle Staples, Julie Arias, Laura Snyder, Megan Paul, Sarah Diedrich, Peggy Silverblatt, Michelle Connolly, Janine Vasica, Lori Pappas, Eeva Burns, Maria Banach, LaDon Schneider, Susan Ambler, Melissa Grandt, Maria Finn, Kim Christesen, Nancy Ward, Val Gudgeon, Sunny Morley, Heidi Gale, Michelle Cashmore, Alexis Sterbenz, Heather Wick, Dawn Smith, Eileen Hastings, Dawn Lucas A. Call to Order: President Janquart called the meeting to order at 6:02 p.m. B. Pledge of Allegiance: The Pledge of the Allegiance was recited. C. Roll Call: Christine Arndt called the roll with the following members answering present Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Doug Pedersen D. Added Items/Approval of Agenda: A motion was made by Kristina Lancaster and seconded by Vivian Kueter to approve the agenda. Upon roll call vote the motion passed. 5 ayes, 0 nays. Aye: Kristina Lancaster, Vivian Kueter, Jim DeVito, Heather Janquart, Doug Pedersen E. Closed Session: For the purpose of Appointment, Employment, Compensation, Discipline, Performance, Dismissal, Litigation, Negotiations, and Property. A motion was made by Kristina Lancaster and seconded by Jim DeVito. Upon roll call vote the motion passed. 5 ayes, 0 nays. Aye: Kristina Lancaster, Jim DeVito, Heather Janquart, Kristina Lancaster, Doug Pedersen F. Return to Open Session: A motion was made by Jim DeVito and seconded by Vivian Kueter to return to open session. Upon roll call vote the motion passed. 5 ayes, 0 nays. Aye: Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Doug Pedersen. Nay: 1

2 G. Consent Agenda: 1. Approval of the Minutes of the July 14, 2014 Committee of the Whole Meeting 2. Approval of the Minutes of the July 14, 2014 Regular Board Meeting Closed Session. 3. Approval of the Minutes of the July 14, 2014 Regular Board Meeting Closed Session. 4. Approval of the Minutes of the July 28, 2014 Special Board Meeting 5. Approval of the Minutes of the July 28, Special Board Meeting Closed Session. 6. Approval of Bills and Payroll for August 2014 Board member Doug Pedersen asked to remove G6. Approval of Bills and Payroll for August The Special Board meeting Minutes will be approved tonight, but not the Goals that were discussed. A motion was made by Vivian Kueter and seconded by Jim DeVito to approve the Consent Agenda as revised. Upon roll call vote the motion passed. 5 ayes, 0 nays. Aye: Vivian Kueter, Jim DeVito, Heather Janquart, Kristina Lancaster, Doug Pedersen Board member Doug Pedersen asked for clarification regarding the Maintenance and Lawn on page 18. H. Public Comments: Ronald Pazanin shared that Volo and Wauconda have possibly reached a tentative agreement regarding a water connection. Mr. Pazanin suggested that the Board may want to examine the possibility of Big Hollow being part of the water hook-up. Mr. Pazanin also shared that with the lack of a red light at Molidor and Route #12 and the construction of the Grant Athletic Complex this might be a window of opportunity for Big Hollow. I. Introduction of Guests/Presentations: 1. None. J. Reports: 1. Mr. Richard Engstrom, CSBO Mr. Engstrom will be arriving later and will present reports later in the meeting. 2. Superintendent Report a) Good Things Happening for Students: Students have been participating in the Summer Athletics. At this time, 443 students have still not been registered. Transportation The bus schedules should be similar to last years. The bussing information will be posted on the school website. 2

3 The District conducted a Residency Check. Valerie Gudgeon- Special Education Director and Heidi Gale Assistant Special Education Director were introduced. Food Service Director Janet Longo shared information about the District s lunch program. Technology: Educational Technology Director Donelle Staples shared that the installation of the white boards is almost completed. The regulator box has been updated for the internet. The projects have not yet arrived. Teachers will receive training on the mimeos. The Skyward rollover was completed. Sophia Rogalevich Human Resources, shared that Skyward has a lot of data entry. The program has many amazing report options. Curriculum: Middle School Principal Christine Arndt shared that Geometry textbook that the District had purchased for the Geometry class. She also shared that Common Core Math Workbooks had been ordered as well. Primary/Elementary Principal Lenayn Janusz shared that teachers continue to work on Common Core. The theme for this school year is TEAM Together Everyone Achieves More. Board member Kevin Lyons arrived at 7:40 p.m. Facilities: Citywide has been cleaning the buildings. The carpet for the Elementary building is on backorder. The carpet will be cleaned and the new carpet will be installed when it arrives. A letter was sent home informing parents of the construction in front of the Primary/Elementary building. We are reminding parents that they may park in the back and front parking lots for the Meet and Greet. The sidewalks have been marked with orange markings that need to be repaired. The parking lot at the Primary/Elementary building will be worked on this Thursday. Brick pavers were installed in the front of the Middle School for safety issues. 3

4 The Lancaster family donated a bench in memory of Alex. b) Resolution to Sell Rt. 12 Property: The Board received the appraisal of the property at 5:30 p.m. this evening and will discuss in the second closed session. c) Statute of Limitations Construction: The Statue of Limitations has expired on the roof. Board member Heather Janquart inquired if the Architect has been contacted. The architect had been contacted the previous year. d) Request for Qualifications Architect/Engineers: The request for qualifications was prepared by the attorney. e) Resolution to Waive Impact Fees for Platinum Real Estate & Property Investments, Inc. Development: The Board reviewed the document. f) Hazardous Bus route Resolution: The Board reviewed the resolution. g) FOIA Illinois Policy Fair Share Fees: The District received a FOIA for Illinois Policy Fair Share Fees. h) IASB Illinois Association of School Board Member Code of Conduct Renewal: Rick Engstrom, CSBO arrived to present his report. Tentative Budget: The Budget will be on display this Friday. The Budget hearing is scheduled for September 15. Audit : The audit will be finished by the end of August. Mr. Engstrom would like to invite the auditor(s) to a School Board meeting to share the audit results. Stanton Mechanical Contract: The Board reviewed the Stanton Mechanical Contract. Ice and Snow Removal Letting of Bids: The District will be looking at other companies for ice and snow removal. Facilities: The lighting project is finished. Mr. Engstrom invites the Board members to come and see the project changes. The White Board installation is almost done. The pressure tank at the Primary building has been replaced. Classrooms in Kindergarten, Second Grade and Eighth Grade Have been repaired. Repairs to the Primary parking lot are scheduled for Thursday. The dishwasher has been installed at the Middle School. 4

5 Board member Doug Pedersen inquired about the Accounts Payable bill for maintenance/lawn. The bill $1200 was for the service of weed/feed of the facilities. K. Business Recommended Action Items: Consider Motions To: A motion was made by Jim DeVito and seconded by Doug Pedersen to approve the Consent Agenda. Aye: Jim DeVito, Doug Pedersen, Heather Janquart, Vivian Kueter, Kristina Lancaster, Kevin Lyons 1. Resolution to sell Route 12 Property at Public Auction: This agenda item has been tabled. 2. Approve Contract with Stanton Mechanical for the School Year. A motion was made by Kevin Lyons and seconded by Vivian Kueter. Aye: Kevin Lyons, Vivian Kueter, Jim DeVito, Heather Janquart, Kristina Lancaster, Doug Pedersen 3. Approve Letting of Bids for Snow and Ice Removal. A motion was made by Doug Pedersen and seconded by Jim DeVito. Aye: Doug Pedersen, Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Kevin Lyons 4. Approve Request for Qualifications for Architecture or Engineer for Purpose of Roof Repairs. A motion was made by Vivian Kueter and Kristina Lancaster. Aye: Vivian Kueter, Kristina Lancaster, Jim DeVito, Heather Janquart, Kevin Lyons, Doug Pedersen 5. Adopt Resolution to Waive Impact Fees for Platinum Real Estate & Property Investments, Inc. Development. A motion was made by Jim DeVito and seconded by Kevin Lyons. 5

6 Aye: Jim DeVito, Kevin Lyons, Heather Janquart, Vivian Kueter, Kristina Lancaster, Doug Pedersen 6. Adopt Resolution Approving Hazardous Bus Routes. A motion was passed by Vivian Kueter and seconded by Doug Pedersen. Aye: Vivian Kueter, Doug Pedersen, Jim DeVito, Heather Janquart, Kristina Lancaster, Kevin Lyons 7. Approve Actions from Closed Session a) Employment: A motion was made by Jim DeVito and seconded by Vivian Kueter to accept the resignation of Andrea Heiden, Paraprofessional, effective August 1, Aye: Jim DeVito, Vivian Kueter, Heather Janquart, Kristina Lancaster, Kevin A motion was made by Heather Janquart and seconded by Vivian Kueter to accept the resignation with regret of Caroline Bartko, Kindergarten Teacher, effective immediately. Aye: Heather Janquart, Vivian Kueter, Jim DeVito, Kristina Lancaster, Kevin A motion was made by Heather Janquart and seconded by Vivian Kueter to accept the resignation with regret of Jackie Jahnke, Fifth Grade teacher effective immediately. Aye: Heather Janquart, Vivian Kueter, Jim DeVito, Kristina Lancaster, Kevin A motion was made by Heather Janquart and seconded by Vivian Kueter to accept the resignation with regret of Jennifer Beuckman, Third Grade teacher, effective immediately. 6

7 Aye: Heather Janquart, Jim DeVito, Vivian Kueter, Kristina Lancaster, Kevin A motion was made by Jim DeVito and seconded by Vivian Kueter to accept the resignation of Brittany Nieman, Paraprofessional, effective August 1, Aye: Jim DeVito, Vivian Kueter, Heather Janquart, Kristina Lancaster, Kevin A motion was made by Jim DeVito and seconded by Kevin Lyons to approve the FMLA Maternity Leave for Ashley Ovaska Turner per request. Aye: Jim DeVito, Kevin Lyons, Heather Janquart, Vivian Kueter, Kristina Lancaster, Doug Pedersen A motion was made by Jim DeVito and seconded by Kevin Lyons to approve Melissa Morley, 10 Month Primary Secretary, effective Monday, August 11, Aye: Jim DeVito, Kevin Lyons, Heather Janquart, Vivian Kueter, Kristina Lancaster, Doug Pedersen A motion was made by Vivian Kueter and seconded by Jim DeVito to approve Denise Shireman, Primary School Special Education Paraprofessional for the School Year. Aye: Vivian Kueter, Jim DeVito, Heather Janquart, Kristina Lancaster, Kevin A motion was made by Kristina Lancaster and seconded by Doug Pedersen to approve Kristy Hurckes as Middle School Computer Teacher effective for the School Year. 7

8 Aye: Kristina Lancaster, Doug Pedersen, Jim DeVito, Heather Janquart, Vivian Kueter, Kevin Lyons A motion was made by Jim DeVito and seconded by Vivian Kueter to approve the Recall Rights to Judy Mack as Third Grade Teacher effective for the School Year. Aye: Jim DeVito, Vivian Kueter, Heather Janquart, Kristina Lancaster, Kevin A motion was made by Doug Pedersen and seconded by Jim DeVito to approve the Recall Rights to Kathleen Arritola as Kindergarten Teacher effective for the School year. Aye: Doug Pedersen, Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Kevin Lyons Renee Hoadley is moving from eighth grade to fifth grade teacher. A motion was made by Kevin Lyons and seconded by Vivian Kueter to approve Christina Hagen as Eighth grade Math/Science Teacher for the School Year. Aye: Kevin Lyons, Vivian Kueter, Jim DeVito, Heather Janquart, Kristina Lancaster, Doug Pedersen L. Closed Session: For the purpose of Appointment, Employment, Compensation, Discipline, Performance, Dismissal, Litigation, and Negotiations. A motion was made by Jim DeVito and seconded by Kristina Lancaster (8:37 pm) Aye: Jim DeVito, Kristina Lancaster, Heather Janquart, Vivian Kueter, Kevin Lyons, Doug Pedersen 8

9 M. Return to Open Session: A motion was made by Kristina Lancaster and seconded by Vivian Kueter to return to open session (10:30 pm). Upon roll call vote the motion passed 6 ayes 0 nays. Aye: Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Kevin Lyons, Doug Pedersen. N. Other/Comments/Announcements: 1. Items for the next Regular School Board Meeting on Monday, August 25, 2014 at 6:00 p.m. Closed Session/ 7:00 p.m. Open Session Big Hollow Middle School Library. O. Adjournment: A motion was made by Vivian Kueter and seconded by Jim DeVito to adjourn the meeting (10:40pm). Upon roll call vote the motion passed 6 ayes, 0 nays. Aye: Jim DeVito, Heather Janquart, Vivian Kueter, Kristina Lancaster, Kevin Lyons, Doug Pedersen. Heather Janquart, President Board of Education Doug Pedersen, Secretary Board of Education 9