Present: Gary Kepley, Robert Miller, Rodney Morris, Bill Standerfer,

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1 August 9, 2011 The Board of Education of Community Unit School District Number Two met at 7:00 P.M., on Tuesday, August 9, 2011, in the Board of Education and Administrative Offices, 1701 Charleston Avenue, Mattoon, Illinois. The meeting was called to order by Superintendent Larry Lilly. Superintendent Lilly asked Board Vice President Bob Miller to lead the Pledge of Allegiance. Superintendent Lilly conducted the meeting in the absence of Board President Michelle Skinlo. ROLL CALL: Present: Gary Kepley, Robert Miller, Rodney Morris, Bill Standerfer, Absent: Colleen Garner, Susan Smith, Michelle Skinlo RECEPTION OF VISITORS: Superintendent Larry Lilly welcomed all visitors present and opened the floor to those wishing to address the board on agenda and non-agenda items. Agenda: Superintendent Lilly noted the removal of Agenda Item 4.3 Presentation of 5-Year Financial Projections Howie Crouse, PMA Financial Consultant. This agenda item will be presented at the September 13, 2011 Board of Education Meeting. Non-Agenda: None CONSENT AGENDA: The Consent Agenda, consisting of the following items, was presented to the Board for approval: - Approval of the minutes of the regular meeting of the Board held on July 12, 2011 and the Executive Session Meeting held on July 11, Financial Payment of July 2011 bills as presented - Approval of the Resolution of Hazardous Conditions for the school year. See Exhibit 3.3a - Approval of permission for school affiliated organizations to conduct activities in school district facilities G:\administrators\MINUTES\Aug9-11.doc Page 1 of 5

2 - Approval of Board Policy Changes Presented July 12, 2011 See Exhibit 3.5a - Approval to Continue Agreement with City of Mattoon for School Resource Officer and Crossing Guards See Exhibit 3.6a - Approval of the Freedom of Information Report - no requests received in the Superintendent s office since the last meeting. Kepley moved, seconded by Standerfer, to approve the Consent Agenda as presented. Roll call vote as follows: Kepley,aye; Miller,aye; Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; PRESENTATION OF TENTATIVE BUDGET FOR MATTOON C.U.S.D. #2: (Information Item): Assistant Superintendent for Business Tom Sherman presented the tentative fiscal year 2012 School District Budget. Mr. Sherman stated total budgeted revenues are $33,766, 224 and total budgeted expenses are $33,730,009 which allowed for a balanced budget (in the black) by approximately $36,215. Mr. Sherman explained clearly that revenue amounts are extremely tentative at this point. Administration is projecting about the same amount as last year ($6,110 per student) for general state aid. The new budget will be on display in the Board of Education Office at 1701 Charleston Avenue for 30 days as required by law. No action will be taken on the FY12 school district budget until the next regular meeting of the Board of Education on September 13 th, See Exhibit 4.1a BOARD ACTION TO ESTABLISH PUBLIC HEARING DATE AT 7:00 P.M. ON SEPTEMBER 13, 2011: Assistant Superintendent for Business Tom Sherman requested the Board of Education approve the establishment of a budget hearing date and time for September 13, 2011 at 7:00 p.m. at the Board of Education Office. See Exhibit 4.2a G:\administrators\MINUTES\Aug9-11.doc Page 2 of 5

3 PERSONNEL REPORT C.U.S.D. #2: Standerfer moved, seconded by Morris, to establish the public hearing date as presented. Roll call vote as follows: Miller,aye; Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; Kepley,aye; Assistant Superintendent for Human Resources Dr. David Skocy presented the following C.U.S.D. #2 personnel report to the Board for approval: Certified Resignations - C.U.S.D. #2 - Michele Sinclair will be retiring as Principal at Mattoon High School (effective for the school year) - Cathy Barnard resigned as 5 th grade teacher at Williams Elementary School - Marcia Watson will be retiring as teacher in the Neil Armstrong Program at Hawthorne School (effective for the ) - Ryan O Connor resigned as English teacher at Mattoon High School PER ADDENDA: - Paula Dowling, resigned as a Special Education teacher at Neil Armstrong Program at Hawthorne School (effective school year) - Laura Hettinger, resigned as Health Education teacher at Mattoon High School (effective school year) Certified Appointments C.U.S.D. #2 - Courtney Ifft, as 5 th grade teacher at Williams Elementary School Classified Resignations C.U.S.D. #2 - Larry Dennis, resigned as Coordinator for the CUSD #2 Paper Co-op program Classified Recall Appointments C.U.S.D. #2 - Tera Whalin, Paraprofessional at Riddle Elementary School - Lori Collings, Paraprofessional at Hawthorne School G:\administrators\MINUTES\Aug9-11.doc Page 3 of 5

4 Classified Appointments C.U.S.D. #2 - Bev Goss, part time Special Education Secretary at Hawthorne School (effective immediately) - David Gravvat, Sub Bus Driver (effective school year) - Kimberly Harford, Sub Paraprofessional, Sub Secretary, and Sub Bus Aide - Mandy Kasey, Supervisor at Riddle Elementary School - Courtney St. John, Volunteer - Gregory Thompson, Bus Driver (effective school Year) PER ADDENDA: - Richard Kelly, Sub Bus Driver Leave of Absence Without Pay - C.U.S.D. #2 - Susan Bergfeld, Head Cook at Mattoon High School for a one year leave of absence (effective August 22, 2011) Kepley moved, seconded by Morris, to approve the August 2011 Personnel Report for C.U.S.D. #2 as presented. Roll call vote as follows: Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; Kepley,aye; Miller,aye; EXECUTIVE SESSION: Miller moved, seconded by Standerfer, at 7:35 p.m. to go into Executive Session to review Executive Session Minutes for the period of January 1, 2011 June 30, 2011 and Executive Session Audio Tapes for the period of July 1, 2009 December 31, A unanimous voice vote of ayes carried the motion. Others present for the Executive Session were: Superintendent Mr. Larry Lilly, Assistant Superintendent for Human Resources Dr. David Skocy, and Assistant Superintendent for Business Mr. Tom Sherman. OPEN SESSION RECONVENNED: Board President Michelle Skinlo declared Executive Session closed and Open Session reconvened at 7:54 p.m. G:\administrators\MINUTES\Aug9-11.doc Page 4 of 5

5 Standerfer moved, seconded by Kepley, to open recommended Executive Session Minutes for the period of January 1, 2011 June 30, Roll call vote as follows: Kepley,aye; Miller,aye; Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; Morris moved, seconded by Miller, to approve board to purge Executive Session Audio Tapes for the period of July 1, 2009 December 31, 2009 as per 5 ILCS 120/2.06. Roll call vote as follows: Miller,aye; Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; Kepley,aye; ADJOURNMENT: Miller moved, seconded by Standerfer, to adjourn the meeting at 7:56 p.m. Roll call vote as follows: Morris,aye; Smith,absent; Standerfer,aye; Garner,absent; Kepley,aye; Miller,aye; President Date September 13, 2011 Secretary G:\administrators\MINUTES\Aug9-11.doc Page 5 of 5