1. Libertyville Savings Bank $5.0 Million 2. Community First Bank $5.0 Million 3. ISJIT $2.5 Million 4. Bank of America (Wells Fargo) $1.

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1 ANNUAL MEETING The Annual Meeting of the Van Buren Community School Board of Directors came to order September 19, 2012 at 6:30 P.M. at the High School Library in Keosauqua. Members present were President McEntee, Parsons, Jester, Whitten, McIntosh and Horn. Also, Superintendent Lisa Beames, Administrators, Chuck Banks and Bret Moews, and secretary, Robyn Nolting. Motion by Parsons, second by Jester to approve the agenda. Ayes 6, Nays 0, Appointment of Board Secretary and Treasurer Motion by Parsons, second by Jester to approve Robyn Nolting as Board Secretary and Janet Phelps as Board Treasurer. Ayes 6, Nays 0, Secretary and Treasurer s Final Report for FY12. Election of the president and vice-president of the board Motion by Parsons, second by Jester to approve Kara McEntee as Board President and Stan Whitten as Vice-President. Ayes 6, Nays 0, Mrs. Nolting administered the oath of office to newly elected president and vicepresident. Adoption of written rules and procedures for conducting board meetings Motion by Jester, second by Whitten to approve the Robert s Rules of Order, Newly Revised. Ayes 6, Nays 0, Designation of time and place of regular school board meetings, 3 rd Wednesday of each month at 6:30 P.M. at the High School Library. Motion by McIntosh, second by Jester to approve Designation of time and place of regular school board meetings, 3 rd Wednesday of each month at 6:30 P.M. at the High School Library. Ayes 6, Nays 0, Depository resolution as follows: Van Buren Community School Depositories 07/01/ Libertyville Savings Bank $5.0 Million 2. Community First Bank $5.0 Million 3. ISJIT $2.5 Million 4. Bank of America (Wells Fargo) $1.0 Million

2 Motion by Jester, second by McIntosh to approve the Depository Resolution as stated above. Ayes 6, Nays 0, Appointment of School Attorney, Ahler s Law Office, Des Moines Motion by Jester, second by McIntosh to approve Ahler s Law Office as School Attorney. Ayes 6, Nays 0, Appointment of Affirmative Action Officer, Lisa Beames Motion by Jester, second by McIntosh to approve Lisa Beames as the Affirmative Action Officer. Ayes 6, Nays 0, Asbestos Coordinator, Mike Housholder Motion by Parsons, second by Jester to approve Mike Housholder as Asbestos Appointment of Title I Coordinator, Mary Dawn Schuck Motion by Jester, second by McIntosh to approve Mary Dawn Schuck as Title I Appointment of ADA Coordinator, Lisa Beames Motion by Jester, second by Parsons to approve Lisa Beames as the ADA Appointment 504 Coordinator, Lisa Beames Motion by Jester, second by Whitten to approve Lisa Beames as the 504 Appointment Level I Investigators, Chuck Banks and Bret Moews Motion by Jester, second by McIntosh to approve Chuck Banks and Bret Moews as the Level I Investigators. Ayes 6, Nays 0, Appointment of SIAC Committee: Twyla Peacock, Zach Keller, Susan Wasko, Tonya Putnam, Mary Dawn Schuck, Chuck Banks, Greg Jones, Bret Moews, Heidi Bainbridge, Erin Bass, Linda Golden, Teresa Adkins, Carol Alvis, Mike Plecker, Sherry Peck Motion by Parsons, second by Jester to approve Twyla Peacock, Zach Keller, Susan Wasko, Tonya Putnam, Mary Dawn Schuck, Chuck Banks, Greg Jones, Bret Moews, Heidi Bainbridge, Erin Bass, Linda Golden, Teresa Adkins, Carol Alvis, Mike Plecker, Sherry Peck as the SIAC Committee. Ayes 6, Nays 0, - 2 -

3 Appointment of Reconsideration Committee: Local librarians from each town, Teresa Adkins, Susan Alarie, Audrey Ekle, Linda Davis, Mary Thomas, Kathy Burchett, Karoline Thornsberry-parent, Elizabeth Garrett-parent Motion by Whitten, second by Jester to approve local librarians from each town, Teresa Adkins, Susan Alarie, Audrey Ekle, Linda Davis, Mary Thomas, Kathy Burchett, Karoline Thornsberry-parent, Elizabeth Garrett-parent. Ayes 6, Nays 0, Appointment of County Conference Board, Kirt Horn Motion by Parsons, second by McIntosh to approve Kirt Horn, County Conference Board. Ayes 6, Nays 0, Appointment of Policy Review Committee, Terry Jester and Stan Whitten Motion by Jester, second by Whitten to approve Terry Jester and Stan Whitten as Policy Review Committee. Ayes 6, Nays 0, Appointment of Negotiations Committee; Kara McEntee, Sheila Parsons and Terry Jester Motion by Whitten, second by Horn to approve Kara McEntee, Sheila Parsons and Terry Jester as the Negotiations Committee. Ayes 6, Nays 0, Appointment of Vocational Programs Committee, Jean McIntosh and Terry Jester Motion by Jester, second by Horn to approve Jean McIntosh and Terry Jester as the Vocational Programs Committee. Ayes 6, Nays 0, Appointment of Supplemental Salary Committee, Bob Steingreaber and Sheila Parsons Motion by Jester, second by Whitten to approve Bob Steingreaber and Sheila Parsons as the Supplemental Salary Committee. Ayes 6, Nays 0, Appointment of SIAC Committee, Bob Steingreaber Motion by Whitten, second by Jester to approve Bob Steingreaber as the SIAC Committee. Ayes 6, Nays 0, Appointment of IASB Delegate Assembly, Bob Steingreaber Motion by Jester, second by Horn to approve Bob Steingreaber as IASB Delegate Assembly. Ayes 6, Nays 0, Motion by Jester, second by Parsons to adjourn. Ayes 6, Nays 0, motion carried and the meeting adjourned at 6:40 P.M

4 REGULAR BOARD MEETING The Regular Board Meeting of the Van Buren Community School Board of Directors came to order September 19, 2012 at 6:40 P.M. at the High School Library in Keosauqua. Members present were President McEntee, Parsons, Jester, Whitten, McIntosh and Horn. Also, Superintendent Lisa Beames, Administrators, Chuck Banks and Bret Moews, and secretary, Robyn Nolting. Motion by Jester, second by McIntosh to approve the agenda. Ayes 6, Nays 0, Motion by Jester, second by Parsons to approve minutes from August 15, 2012 Regular Board Meeting and August 24, 2012 Special Board Meeting. Ayes 6, Nays 0, Informational Items, Heidi Bainbridge provided the DFC/SAFE Coalition report. Lisa Beames provided the Transportation report. Mike Housholder provided the Maintenance report. Greg Jones provided the Activities report. Bret Moews provided the Elementary report. Chuck Banks provided the Secondary report. Mary Dawn Schuck provided the Curriculum/School Improvement Activities report. Robyn Nolting provided the Board Secretary s August financial report. The general fund balance is $1,781, and the Schoolhouse fund balance is $1,855, as of August 31, Motion by Jester, second by Whitten to approve the financial statement as General fund balance, $1,781, and the Schoolhouse fund balance, $1,855, as of August 31, Ayes 6, Nays 0, Lisa Beames presented the Superintendent s report

5 No Old Business New Business, ACT Results Annual Progress Report Superintendent IPDP Motion by Jester, second by Parsons to approve the Superintendent IPDP as presented. Ayes 5, Nays 0, Policy, Discussed Code School Activities on Wednesday and Sunday, first reading McEntee exited the meeting at 7:30 P.M. Discussed Code 513 Wellness Policy, first reading Motion by Jester, second by Horn to approve consent agenda. Ayes 5, Nays 0, Consent Agenda A. Personnel 1. Resignations a. Michelle Wiegand, Football Cheerleading Sponsor 2. Hires a. Kathy Schafer, Secondary Part-time Food Service (3 hr daily) b. Dillon Hinshaw, Elementary Special Education Paraeducator c. Penny Jones, Football Cheerleading 3. Transfers 4. Volunteer 5. Terminations B. Leave Requests C. Open Enrollment 1. Open Enrollment In a. Joseph Debner, Kdg-Fairfield to Van Buren b. Makayla Griffiths, Kdg-Harmony to Van Buren 2. Open Enrollment Out a. Emaleigh Mote, 9 th Van Buren to Davis County Good Cause b. Taylor Mote, 10 th Van Buren to Davis County Good Cause c. Rose Gannon, 1 st Van Buren to Davis County Good Cause d. McKenzeigh Gannon, 4 th Van Buren to Davis County Good Cause e. Kyleigh Gannon, 5 th Van Buren to Davis County Good Cause f. Hayden Utt, Kdg Van Buren to Davis County D. Fundraisers 1. 7 th & 8 th Grade, Sales of a variety of items for class trip, prom and graduation - 5 -

6 2. Football Cheerleaders, Homecoming Dance for High School students 3. Music Dept, Fruit/Cheese Sales for Music Trip Approval of Bills Motion by Jester, second by Horn to approve bills. Ayes 5, Nays 0, motion carried. Communications Other Items Designation of next regular board meeting October 17, 2012 at 6:30 p.m. Motion by Jester, second by Horn to go into closed session per Iowa Code 21.5(1)(j) to consider the purchase of property. Roll call vote: Horn-Aye, Whitten-Aye, Jester-Aye, Parsons-Aye and McIntosh Aye, Motion by Jester, second by Parsons to go out of closed session per Iowa Code 21.5(1)(j) to consider the purchase of property. Roll call vote: Horn-Aye, Whitten-Aye, Jester-Aye, Parsons-Aye and McIntosh Aye, Motion by Jester, second by Horn to adjourn. Ayes 5, Nays 0, motion carried and the meeting adjourned at 7:49 P.M. Reports and documents and the full text of motions, resolutions, and policies considered by the Board at this meeting are on file in the Board Secretary's Office, , Monday through Friday, 8:00 A.M. - 4:00 P.M. Board Secretary - 6 -

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