FISHERS-HSE YOUTH FOOTBALL LEAGUE [Hamilton Southeastern Youth Football, Inc.]

Transcription

1 FISHERS-HSE YOUTH FOOTBALL LEAGUE [Hamilton Southeastern Youth Football, Inc.] Section Name AMENDED CODE OF BY-LAWS (Revised and Approved October 30, 2006; May 1, 2009; February 20, 2012) ARTICLE 1 Name The name of this corporation shall be Hamilton Southeastern Youth Football Incorporated, hereby known as Fishers-HSE Youth Football League ( FHYFL ) or the League. This name along with all naming conventions shall be registered with the Indiana Secretary of State s office. The use of this name or any of the registered names without the express permission of the FHYFL Board of Directors is strictly prohibited. The League operates as a Not for Profit Corporation described in Section 501(c) (3) of the Internal Revenue Service Code of Section Affiliations The League is a member of the Southeaster Program of Recreational Team Sports hereby known as SPORTS. The league is also a member of the Indiana Elementary Football Association hereby known as the IEFA. Section General Purpose A. The purpose of FHYFL shall be: ARTICLE II General Purpose 1) To develop and maintain a properly supervised football league for boys and girls from the kindergarten through eighth grades including: Fall Flag Football Leagues for grades Kindergarten, 1 st and 2 nd ; Fall Recreational Tackle Leagues for grades 2 to 6; Spring 7 on 7 Recreational League for grades 5 to 8. 2) To promote improved community relations by demonstrating an interest in the youth of our area; 3) To encourage physical and mental growth through keen competition; 4) To emphasize good citizenship and scholastic achievement; and 5) To nurture good sportsmanship and a sense of fair play. 1

2 B. The League shall follow the Rules and Regulations as approved by the Board of Directors. The league generally follows high school and IEFA league rules, as modified by the Board of Directors. ARTICLE III Membership Section Membership. Qualification for participation A. Age any child is eligible to be a participant if in the Kindergarten through eighth grades, as outlined in Section 2.01 who is five (5) years of age and not thirteen (13) years of age prior to June 1 st. Birth Certificates are required as proof of age. B. Eligibility - Participants are defined as a child whose parent(s) or legal guardian(s) reside in the Town of Fishers, Indiana or meets the student admission requirements of the Hamilton Southeastern School Corporation of Fishers, Indiana. C. School Grade - any child participating in FHYFL must play in the grade he is in school (e.g., a third grader must play with the 3 rd grade league) unless the player does not satisfy weight requirements for his grade. A parent or guardian may petition FHYFL no later than July 15 for permission to place any player in a league higher than his grade in school. The petition may be for league eligibility only and not for ball carrier weight. The petition must be approved by a majority of the FHYFL Board of Directors at a regular board meeting or a special meeting called by the Board President. No player may play in a league lower than his grade in school unless due to failure to meet applicable weight requirements. D. Liability - the parents or legal guardians of any child participating in the League must execute a Parent Consent & Release on a form designated by FHYFL and/or SPORTS before any League participation. E. Injuries - Any player injured during the season requiring medical treatment must have a written licensed medical doctor s release before returning to play in the League subject to the playing rules in the current League Rules. Section Membership Fees, Equipment and Deposits A. All participants shall pay a registration fee. The registration fee must be paid prior to participating in the League. The registration fee will be reviewed annually. Participants needing financial assistance should contact SPORTS about scholarship programs. B. Equipment is available from the FHYFL. A deposit will be collected at the time of equipment handout. Any participants using their own shoulder pads and/or helmets must have their equipment approved by the League during annual equipment hand out sessions. C. Registration and equipment fees shall be established annually by the Board of Directors. 2

3 ARTICLE IV Board of Directors Section Function It is the responsibility of the Board of Directors to govern the functions of the corporation. Section Eligibility of a Board Member Any adult (over age 21) who has 1) participated as an Auxiliary Board Member for a minimum of one full year, 2) participated in the League for a minimum of one full season and 3) attends a minimum of four (4) Board meetings during the season immediately preceding the election is eligible for board membership upon Board approval. Section Number A. The governing body of the corporation shall consist of up to twenty (20) members known as the Board of Directors. The Board of Directors will be elected by the membership which number may from time to time be increased or decreased by resolution adopted by not less than a majority of the Board of Directors, subject to the limitation that the Board shall never be reduced to less than fifteen (15) nor increased to more than twenty-five (25) Directors. B. The President will be elected by the Board of Directors from the eligible members. C. The League shall have an Executive Committee consisting of the President, President- Elect, Treasurer and Secretary. D. The League shall also have an Auxiliary Board, whose members shall be appointed by the President and approved by the Board of Directors. Section Attendance Any Board member who cannot attend a scheduled Board of Directors meeting shall notify the presiding officer as to the reason for their absence. The Board may remove any members who have missed three (3) consecutive Board meetings without a legitimate excuse by majority vote of the Board. At least two-thirds (2/3) majority vote of the Board is required for removal. Section Vacancies Any vacancy among the Directors caused by death, resignation, removal or otherwise, may be filled by appointment with a majority vote by the remaining Board of Directors. A Director elected to fill a vacancy shall hold office until the expiration of the term of the Director causing the vacancy and shall enjoy all of the privileges of an elected Director. Section Bonding Any members of the corporation designated to spend monies may be required to bonded. The Board will advise all persons involved and the bonding shall be obtained at League expense. 3

4 Section Resignation Any Director may resign at any time by giving written notice of such resignation to the Board and the President. A resignation is effective upon delivery unless the notice specifies a later effective date. Resignations are not final until approved by the Board. Section Removal of a Board Member Any Director may be removed, with or without cause, in accordance with the provisions of the Indiana Nonprofit Corporation Act of 1991, as amended (the Act ). Removal of any Director will require two-thirds (2/3) majority vote of the Board of Directors. Section Auxiliary Board The League may have auxiliary members of the Board of Directors. Any adult member who has participated in the FHYFL for a minimum of one full season is eligible for membership on the Auxiliary Board. Auxiliary board members will serve a one year term and must be approved by a two-thirds (2/3) majority vote of the Board of Directors. The Auxiliary Board will have up to but no more than twenty (20) members annually. Pursuant to Section 4.01, adult participants in the League must participate for a minimum of one full year as an Auxiliary board member to be eligible for the Board of Directors among other things. Section Nominating Committee ARTICLE V Elections A nominating committee consisting of three (3) persons shall be appointed by the President, at least thirty (30) days before the open election, to propose to the Board of Directors candidates who are eligible and willing to run for election to the Board. Section Eligibility A. Any adult member who has participated (coach or official assistant coach) in the FHYFL for one (1) full season and has served on the Auxiliary Board for a minimum of one full year is eligible for Board membership upon Board approval, which includes, but is not limited to, attending a minimum of four (4) Board meetings during the season immediately preceding the election. B. Any parent, legal guardian, or adult whose child has participated in the FHYFL for one (1) full season is also eligible for Board membership upon Board approval, which includes, but is not limited to, attending a minimum of four (4) Board meetings during the season immediately preceding the election. C. The adult member must reside in the Fishers-HSE school district to be eligible for Board membership. 4

5 Section Elections and Voting A. An open election shall be held annually by the corporation on a date to be determined by the Board but in no event later than December 1 st of each year. B. Any parent, guardian, or adult (e.g. coach) who has participated in the FHYFL for one (1) full season as a parent, legal guardian, coach, official assistant coach or existing member of the Board of Directors who is present and attends the open election may vote. C. Current Board of Directors only may vote by proxy or absentee as outlined in Section D. Any parent, guardian, adult, coach, or assistant coach who has been suspended by the League for any reason during the season immediately preceding the election may is ineligible and may not vote. E. A balloting or nominating committee as outlined in Section 5.01 shall be appointed by the President consisting of three (3) former Board of Directors whose names do not appear on the ballot. The nominating committee s duties will be to count and tally the ballots cast and report said count to the President. Section Term of Office Newly elected Directors shall take office officially on December 1 st and shall serve for a period of three (3) years beginning with the elections in November The Directors may be re-elected for three (3) year terms in the future. The objective of each election should be to elect new Directors for each open position (e.g. if three Director positions are open, the election shall attempt to fill all three positions) subject to the limitations in Section No more than seven (7) new Directors may be elected in any given year. All Board of Directors serving prior to the November 2006 election shall serve terms as designated by the President. ARTICLE VI Committees Section Standing Committees The Board of Directors, by resolution adopted by a majority of the Board, shall designate those committees noted below and may designate one or more committees in addition thereto, each of which shall consist of two or more Directors, which committees, to the extent provided in said resolution, shall have and exercise all of the authority of the Board of Directors in the management of the Corporation. Other committees not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated by a resolution adopted by a majority of the Directors present at the meeting at which a quorum is present. The designation of any such committee and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director, of any responsibility imposed by law. The committees which the Board of Directors shall designate and their respective functions may include one or more of the following: Rules, Field Maintenance, Equipment, Code of Conduct, 5

6 Coaches Development, Coaches Selection, Uniforms, Communications, Concessions, SPORTS Board representative, Haunted Woods, and Awards. Section Regular Meetings ARTICLE VII Meetings The Board shall hold a regularly monthly business meeting, the time and place to be approved at each previous meeting. Up to two (2) electronic meetings are allowed during the year. Section Special Meetings Special business meetings can be called by the president. Only predesignated items of business may be discussed at such meetings. The Secretary will attempt to contact all Board members. Section Procedures A two-thirds (2/3) majority of Board members must be present at any annual, regular or special meeting to conduct any business at all such meetings. Unless expressly stated elsewhere in the bylaws, the Board may only take action on a motion by a majority vote of the Board membership. Section Proxy or Absentee A proxy or absentee vote will be accepted by the Board if the absent Board member advises the President either in writing or verbally twenty-four (24) hours prior to any Board meeting. Section Annual Meeting One (1) annual meeting shall be called by the Board at which time all adult members of FHYFL shall be invited to attend. ARTICLE VIII Amendments The Code of By-Laws and/or Rules and Regulations including Code of Conduct may be altered, repealed, or amended, in whole or in part, and a new Code of By-Laws and/or Rules of Play may be adopted at any regular meeting of the Board of Directors or at a special meeting of the Board of Directors by a majority vote as stated in Article VII, Section 3. Any special meeting shall contain notice of such proposed changes. ARTICLE IX Fiscal Year The fiscal year of FHYFL shall begin on the first day of January in each year and end on the last day of December of the same year. 6

7 ARTICLE X Section Contracts Financial Affairs The Board of Directors may authorize any officer or agent to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to a specific instance. Section Checks, Financial Transactions, etc. All checks, drafts, notes, bonds, bills of exchange, and orders for the payment of money and other evidences of indebtedness are authorized and administered through SPORTS, unless otherwise directed by the Board of Directors or required by law. The Board of Directors requires that all payments made on behalf of the League be signed by any two (2) of the following officers who are different persons: President, Vice-President, or Treasurer. The Board of Directors may, however, designate officers of the League, other than those named above, who may, in the name of the League, execute drafts, checks and orders for the payment of money on its behalf. Only those signatures approved by the Board of Directors, and recognized by the bank, are authorized. ARTICLE XI Corporate Indemnification To the extent not inconsistent with the laws of the State of Indiana, every person (and their heirs, estate, executors, administrators and personal representatives of such person) who is or was a Director of officer of the Corporation shall be indemnified by HSWYF as provided in the Act. ARTICLE XII Prohibited Activities Notwithstanding any other provision of this Code of By-Laws, no member, Director, officer, employee or agent of this Corporation shall take any action or carry on any activity by or on behalf of the Corporation not permitted to be taken or carried on by an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or any successor provisions thereto. ARTICLE XIII Dissolution Upon liquidation or dissolution of the Fishers-HSE Youth Football League, distribution of assets shall be made to the General Fund of Southeastern Program of Recreational Team Sports (S.P.O.R.T.S.) or, in the event S.P.O.R.T.S. is not in existence at the time of dissolution or liquidation, to the Fishers Parks Department or other I.R.C. 501 (C) (3) organization to be administered for the benefit of youth football leagues for the Town of Fishers. 7

8 The above Amended Code of By-Laws were read and approved on February 20, 2012, by the Board of Directors, Fishers-HSE Youth Football League. /s/doug Klink, President Secretary Date: February 20, 2012 INDS v1 8