CHAGRIN FALLS EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION DECEMBER 11, 2017

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1 CHAGRIN FALLS EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION DECEMBER 11, 2017 The REGULAR MEETING of the Board of Education of the Chagrin Falls Exempted Village School District was held on Monday, December 11, 2017, at 6:00 p.m. in the Lewis Sands Community Room. Mary Kay O Toole, President, called the meeting to order. MEMBERS PRESENT: ALSO PRESENT: VISITORS: Mrs. Mary Kay O Toole, President Mrs. Sharon Broz, Vice President Mrs. Kathryn Garvey, Member Mr. Michael F. Hogan, Member Mr. Rob Weber, Member Mr. Robert W. Hunt, Superintendent Mrs. Anne Spano, Treasurer/CFO Greg Kanzinger, Phil Rankin, Heather Hertz Pledge of Allegiance Moved by Sharon Broz, seconded by Michael Hogan to approve the minutes of the Work Session of November 6, 2017, and the Regular Meeting of November 20, Yeas Broz, Hogan, Garvey, Weber, O Toole Special Board Recommendation Moved by Rob Weber, seconded by Michael Hogan to approve the following recommendations: a. Adopt Resolution No , naming the following reporters to the 2017 OSBA Media Honor Roll, recognizing their ongoing responsible and exemplary nature of reporting on the Chagrin Falls Exempted Village Schools: Best Version Media: Christine Darling Weiss Chagrin Valley Times: Barbara Christian Chagrin Valley Times: Krista Kano Geauga County Maple Leaf: John Karlovec Geauga News.com: Polly Steffen b. Appoint Mary Kay O Toole President Pro Tempore to preside at the 2018 Organizational Meeting.

2 Yeas Weber, Hogan, Broz, Garvey, O Toole Superintendent s Reports a. Recognition of Years of Service to the Board Michael Hogan and Rob Weber b. Chagrin Falls High School Presented by Monica Asher Momentum Award Presented by State for exceeding expectations for student growth AP Honor Roll 1 of 447 districts in US & Canada to receive this honor. c. Course Proposals/Refinement for Presented by Becky Quinn d. Construction Update Chris Woofter reviewed the RFP process for Commissioning Services, Testing & Special Inspection Services Intermediate School Commissioning (Osborne Engineering) Testing and Special Inspection Services (Terracon Consultants, Inc.) Rendering Review Mike Carter reviewed exterior renderings of the building project Treasurer s Reports November 2017 Fund Report November 2017 Bank Reconciliation November 2017 Check Payment Register November 2017 SM2 Fiscal Year 2017 Audit Report o John Ellis, Chairperson, Audit Committee Consent Agenda Items Moved by Kathryn Garvey, seconded by Sharon Broz to approve the following consent items. a. Accept the resignation of Kristy Miller, 7-Hour Educational Aide, effective December 1, b. Accept the resignation of Katie Gill from her District Leadership Team supplemental contract, effective November 1, 2017.

3 c. Employ Taylor Simonian, 3.5 Hour Educational Aide, 188 Days (prorated to 114 Days for the school year), Level 0, and all other fringe benefits as defined in the current OAPSE Local 485 negotiated agreement, effective December 4, 2017 (contingent upon the receipt of a fingerprint check through FBI/BCI which reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense). d. Employ the following substitutes, as needed, for the school year (contingent upon the receipt of a fingerprint check through FBI/BCI which reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense): Classified: Jackie Kleve, Food Service Taylor Simonian, Educational Aide (effective 12/4/17) e. Approve the following interscholastic service contracts for the school year: Mark Razavi*, Girls Assistant Lacrosse Coach (.30), Schedule 1, Level 1** ($2,714.10) Amy Rundle*, Girls Assistant Lacrosse Coach (.30), Schedule 1, Level 1** ($2,714.10) *Service Contract **Two positions split three ways f. Approve Brittany Ceci as a District Leadership Team member and approve her payment at the CFEA Negotiated Agreement supplemental contract rate of $15.00/hour (not to exceed $1,200 per year for participation). g. Approve 3.5 hours of additional compensation, outside their regular school day schedules, to the following Educational Aides for attending professional development training (Title IIA grant funded): Liz Nelson, Level 0 (October 6, 2017) Monique Reider, Level 0 (October 6, 2017) Linda Suffron, Level 0 (November 3, 2017) h. Approve the following unpaid volunteers to the High School athletic programs. Said approval to allow for coverage under the district's general liability insurance policy: Swim/Diving: Robert Sherman Indoor Track: Brittany Anderson, Shannon Beach, Clay Burnett, Lisa Burnett, Mark Iammarino, James McClurg i. Approve the updated request for the Academy for the Performing Arts.

4 j. Adopt Resolution No , Settlement Agreement, Release and Waiver, for a student that qualifies as a child with a disability under the Individuals with Disabilities Education Improvement Act ("IDEA") effective for the , school years, inclusive of the summers of 2018 and Yeas Garvey, Broz, Hogan, Weber, O Toole Superintendent s Recommendations Moved by Michael Hogan, seconded by Rob Weber to approve the following recommendations. a. Approve the District school year calendar. b. Employ Adam Gralnick, Student Tech Intern, $9.41 per hour, effective January 8, 2018 (contingent upon the receipt of a fingerprint check through FBI/BCI which reflects no conviction of any felony, any misdemeanor that would be a felony on the second offense, any sex offense, any offense of violence, any theft offense, or any drug abuse offense). c. Adopt Resolution No , authorizing a contract for commissioning services with Osborn Engineering in an amount not to exceed $60,000. d. Adopt Resolution No , authorizing a contract for testing and special inspection services with Terracon Consultants, Inc. in an amount not to exceed $50,000. Yeas Hogan, Weber, Broz, Garvey, O Toole Treasurer s Recommendations Moved by Sharon Broz, seconded by Michael Hogan to approve the following recommendations. a. Approve the November 2017 Financial Reports as presented. b. Adopt Resolution No , in approval of the Comprehensive Annual Financial Report for the period ended June 30, 2017, as recommended by the district s Audit Committee. c. Adopt Resolution No , approving the submission of the Comprehensive Annual Financial Report for the period ended June 30, 2017, to the Government Finance Officer s Association, and to ASBO International before the December 30, 2017 deadline. d. Approve renewal of membership with the Ohio School Boards Association for the year 2018 at a cost not to exceed $8,000 (final amount will vary depending on ADM/Cost per Pupil from ODE) and participation in the Legal Assistance Fund at a cost of $250.

5 e. Approve Resolution No to approve the following transfer of funds to be completed during the school year. From: 001 General Fund $144, To: 002 Bond Retirement Yeas Broz, Hogan, Garvey, Weber, O Toole Announcement of Next Meetings Special Meeting: Tuesday, December 12, 2017, 4:45 p.m. Innovation Center Tax Budget Hearing and Organizational Meeting: Wednesday, January 10, 2018, 6:00 p.m. - Lewis Sands Community Room Mrs. Garvey left the meeting at 7:30 p.m. Executive Session Moved by Sharon Broz, seconded by Michael Hogan (In accordance with Ohio Revised Code (G).1), that the Chagrin Falls Board of Education go into Executive Session at 7:35 p.m., to consider the employment and compensation of public employees or official. Yeas Broz, Hogan, Weber, O Toole The Board reconvened to public session at 7:42 p.m. Adjournment Moved by Rob Weber, seconded by Michael Hogan to adjourn the meeting at 7:43 p.m. Yeas Weber, Hogan, Broz, O Toole President Treasurer

OFFICIAL PROCEEDINGS CHAGRIN FALLS EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION NOVEMBER 28, 2018

OFFICIAL PROCEEDINGS CHAGRIN FALLS EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION NOVEMBER 28, 2018 The REGULAR MEETING of the Board of Education of the Chagrin Falls Exempted Village School District was