Northshore Fire Department

Transcription

1 Northshore Fire Department King County Fire Protection District No.16 Board Meeting Materials February 20, 2018 Board of Commissioners David Maehren Don Ellis Rick Verlinda Kae Peterson Carolyn Armanini Jim Torpin Fire Chief Kate Hansen Board Secretary

2 Northshore Fire Department Headquarters Station, st Street, Kenmore, WA Board of Commissioners Regular Meeting Agenda Tuesday, February 20, :00 PM I. Open Meeting II. III. IV. Approval of Agenda Public Comment Board Discussion and Possible Action Items 4.1 Joint Purchasing Agreement Chief Torpin o Staff presentation regarding a request by Woodinville Fire and Rescue to execute a joint purchasing agreement between our agencies. o Board discussion and action to authorize the Chief to execute the agreement Series Policy Revisions Commissioner Maehren o Board discussion on the policy review and amendments. o Possible action to approve those policies listed as having no recommended changes, changes to format only, or otherwise have been deemed to have minor changes. 4.3 Commissioner Calendar - Commissioner Armanini o Review of scheduled discussion items in upcoming meetings. V. Board Resolutions 5.1 None VI. Reports 6.1 Fire Chief s Report 6.2 Commissioner Reports VII. Consent Agenda 7.1 Approval of Vouchers 7.2 Approval of Meeting Minutes of February 6, 2018 VIII. Executive Session IX. 8.1 None Adjournment Next Regular Meeting: March 6, 2018 at 5:00 PM

3 Fire Chief s Report Submitted by Chief Torpin February 20, 2018 Administration/Financial: Chief Torpin attended and facilitated a Zone 1 Fire Chief s meeting. Chief Torpin attended a NORCOM Governing Board meeting. Chief Torpin met with Mercer Island and Bellevue Fire Department s interim fire chief to discuss matters related to the East Metro Training Group (EMTG). Chief completed work with attorney Rod Kaseguma on the development of a draft interlocal agreement for EMTG. The new interlocal agreement is needed to address some of the expansion of EMTG that is desired. Four bids were received by the Shoreline Fire Department in response to the advertisement for bids for the joint Self-Contained Breathing Apparatus (SCBA) purchase. An evaluation of the bids and proposed equipment is being conducted. The decision will come down to a choice between new generation equipment manufactured by Scott Safety or MSA. A purchase order was provided to Municipal Emergency Services (MES) for the purchase of a new SCBA breathing air compressor. The compressor should be delivered and installed within days. Human Resources: HR Administrator Moore completed Anti-Harassment training with all Board members. HR Administrator Moore is working to bring in Stephen Rawson to present wellness information to our suppression group regarding health and wellness topics to assist employees in experiencing injury free careers and provide resources, as presented through the South King County Fire Training Consortium ( Administrative Specialist job description review work continues. HR Administrator Moore created a Northshore Fire Department recruitment flyer. Planning has begun for a 2018 Firefighter recruitment process. It is anticipated we will need to hire at least two firefighters for the Fall EMTG Recruit Academy. Training: Captain Harvey modified and updated lessons provided by EMTG that will be delivered in March. Captain Harvey participated as an assessor for the Shoreline Paramedic testing process on February 6 and 7. Captain Harvey along with Training Officers from Bothell, Shoreline, and Woodinville continued preparations for a Firefighter Survival Drill. A practice run was conducted on 2/13 with members of Station 51 B-Shift and Shoreline personnel. Captain Harvey delivered a hands-on lesson on large area, rope assisted search to one crew.

4 Captain Harvey continued to develop tactical scenarios for the upcoming Lieutenant tactical assessment. Captain Harvey assisted Lt. Loutsis with preparations for North-End Confined Space Rescue refresher training scheduled for February. Captain Harvey and Kate Hansen participated in a work group for the implementation of the elogic learning management system. Operations: Northshore personnel did very well on the recent Shoreline Paramedic promotional process. Firefighter Hodneland has finished at the top of the eligibility list and Firefighter Sullivan has finished third. It is likely at least one will be offered an opportunity to attend paramedic school in the fall. DC Magnuson attended initial EMTG Academy 7 comprehensive recruit evaluation. DC Magnuson attended webinar on ESO administrative interface changes. DC Magnuson provided HR Shannon Moore with Annual Report Data and information for the 2017 Annual Report. DC Magnuson provided each shift with January Operations report including response statistics, Turnout statistics, Company Inspection completion rates, training hours completed per member, and assigned training completion rates per shift and station. DC Magnuson and BC Tagart met with AT&T FirstNet representative to discuss the new FirstNet mobile network. DC Magnuson researched hydrant adapters for areas in south Snohomish County and provided BC Sauer with findings to determine necessity to carry adapters on Northshore apparatus. DC Magnuson provided Lt. McAuliffe and NORCOM with King County Address Changes. DC Magnuson reviewed ESO FIRE reports for accuracy, providing feedback to report writers. DC Magnuson reviewed progress on EMT recertification. DC Magnuson and BC Tagart reviewed SCBA inspections and documentation and evaluating changes to improve. DC Magnuson started recruiting evaluators for May Lt. promotional testing. DC Magnuson facilitated Officer Meeting and BC staff day. Fire Prevention: FM LaFlam attended a meeting at Kenmore City Hall regarding the proposed renovations to the seminary building at St. Edward s Park (to be known as Lodge at St. Edward). Attendees included the Kenmore Building Official a representative of the company leasing the building and two of their architects. The discussions revolved around exiting from the building and associated fire protection. FI Booth has been working with American Red Cross to transition from the American Heart Association (AHA) for the national support for the First Aid and CPR training program. The primary reason for the move is to have the ability to

5 work directly with the organization vs. having to go through a third party vendor. This will result in cost savings for the department. FM LaFlam attended a meeting at the Northshore Utility District regarding water supply arrangements for single-family homes that are equipped with fire sprinkler systems. Northshore Emergency Management Coalition (NEMCo): EM Lunak kicked off NEMCo s 1st CERT class of 2018 on Thursday February 8th. We have a full 30 citizens signed up for the 8 week long program. FI Booth taught the Fire Suppression segment of the current CERT academy. EM Lunak completed a one day class to refresher his certification as a Washington State Traffic Control Flagger Instructor. Then NEMCo RACES group meet and finalized plans for the March 31st statewide radio exercise. EM Lunak filed the required paperwork with the FCC to officially take ownership of the 442 radio repeater formerly owned by Snohomish County Department of Emergency Management. The repeater is temporarily located in the radio room at Fire Station 51 until a new permanent location can be found. EM Lunak met with the City of Kenmore s new interim police chief. Sergeant Peter Horvath from the King County Sheriff s Office will fill the vacancy until a permanent chief is named. The permanent chief will be selected from interested applicants holding the rank of Captain with the Sheriff s Office.

6 INTERLOCAL COOPERATIVE PURCHASING AGREEMENT THIS AGREEMENT is between WOODINVILLE FIRE & RESCUE (King County Fire Protection District No. 36), a municipal corporation of the State of Washington, and KING COUNTY FIRE PROTECTION DISTRICT NO. 16, (Northshore Fire Department) a public agency. WITNESSETH: WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter of the Revised Code of Washington provides for interlocal cooperation between governmental agencies; and WHEREAS, Chapter of the Revised Code of Washington provides for the intergovernmental disposition of property; and WHEREAS, the parties desire to utilize each other's procurement agreements when it is in their mutual interest; NOW, THEREFORE, the parties agree as follows: 1. PURPOSE: The purpose of this agreement is to acknowledge the parties' mutual interest to jointly bid the acquisition of goods and services and to dispose of property where such mutual effort can be planned in advance and to authorize the acquisition of goods and services and the purchase or acquisition of goods and services under contract where a price is extended by either party's bidder to other governmental agencies. 2. ADMINISTRATION: No new or separate legal or administrative entity is created to administer the provisions of this agreement. 3. SCOPE: This agreement shall allow the following activities: A. Purchase or acquisition of goods and services by each party acting as agent for either or both parties when agreed to in advance, in writing, so long as competitive procurement requirements applicable to both parties are followed by the party leading the acquisition process; B. Purchase or acquisition of goods and services by each party where provision has been provided in contracts for other governmental agencies to avail themselves of goods and services offered under the contract, so long as competitive procurement requirements applicable to both parties are followed by the party leading the acquisition process. C. Disposal of goods by each party acting as agent for either, or both parties when agreed to in advance, in writing. 4. DURATION AGREEMENT - TERMINATION: This agreement shall remain in force until canceled by either party in writing. 5. RIGHT TO CONTRACT INDEPENDENT ACTION PRESERVED: Each party reserves the right to contract independently for the acquisition of goods or services or disposal of any property without notice to the other party and shall not bind or otherwise obligate the other party to participate in the activity.

7 6. COMPLIANCE WITH LEGAL REQUIREMENTS: Each party accepts responsibility for compliance with federal, state or local laws and regulations including, in particular, bidding requirements applicable to its acquisition of goods and services or disposal of property. 7. FINANCING: The method of financing of payment shall be through budgeted funds or other available funds of the party for whose use the property is actually acquired or disposed. Each party accepts no responsibility for the payment of the acquisition price of any goods or services intended for use by the other party. 8. FILING; Executed copies of this agreement shall be filed or posted on a website as required by Section of the Revised Code of Washington prior to this agreement becoming effective. 9. INTERLOCAL COOPERATION DISCLOSURE: Each party may insert in its solicitations for goods a provision disclosing that other authorized governmental agencies may also wish to procure the goods being offered to the party and allowing the bidder the option of extending its bid to other agencies at the same bid price, terms and conditions. 10. NON-DELEGATION/NON-ASSIGNMENT: Neither party may delegate the performance of any contractual obligation, to a third party, unless mutually agreed in writing. Neither party may assign this agreement without the written consent of the other party. 11. HOLD-HARMLESS: Each party shall be liable and responsible for the consequence of any negligent or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility to the other party for the consequences of any act or omission of any person, firm or corporation not a party to this agreement. 12. SEVERABILITY: Any provision of this agreement, which is prohibited or unenforceable, shall be ineffective to the extent of such prohibition or enforceability, without involving the remaining provisions or affecting the validity or enforcement of such provisions. King County Fire Protection District No. 16 Woodinville Fire & Rescue By: By: Approved as to form: Approved as to form: By: By:

8 1000 Series Policy Review 1000 Legal Status and Operation Format Changes Only 1010 The Board of Fire Commissioners Mission No Changes 1111 The Board of Fire Commissioners Election Format Changes Only 1112 The Board of Fire Commissioners Format Changes Only Resignation 1113 The Board of Fire Commissioners Vacancy Format Changes Only 1600 Fire Commissioner Expenses No Changes 1620 Fire Commissioner Insurance No Changes 1650 Fire Commissioner Issued Materials No Changes 1110 The Board of Fire Commissioners Members Added or affirmation to match state RCW and Terms of Office 1114 Oath of Office / New Commissioner Orientation Added or affirmation to the Oath of Office per RCW language 1114* Oath of Office form needs a policy number Added affirmation option to Oath 1114* Orientation Checklist needs a policy number 1250 The Board of Commissioners Secretary Removed the option of having the Secretary be a member of the board. Added a process for selecting a replacement for the secretary when the secretary is unavailable 1260 The Board of Commissioners Consulting Services Format Changes Added a monitoring process requirement NEEDS RCW REFERENCES FROM KINNON 1300 Policies and Procedures Added language making the drafting and maintenance of 1000 series policies the responsibility of the Board of Commissioners Added Vision and Goals to section 5.1 Added language to make policies more available to the public Added a 3 year review cycle Added our first reading policy to section P Board Meetings Parliamentary Procedures Clarified the Call for the Question process Provided and alternative language definition for Privileged Motions Deleted Voting section as this language is already part of policy 1400 VOTING 1450 Commissioner Meeting Minutes Deleted reference to Policy 1420 as it does not exist Clarified language requiring the Secretary to identify individuals at Commissioner meetings Added language requiring records and minutes to be posted to NFD website (we already do this)

9 1000 Series Policy Review Deleted the requirement for draft meeting minutes to be distributed to the district attorney. This process was stopped as part of the effort to reduce attorney expenses. The chief can forward minutes to the attorney if needed. Deleted as it was a repeat of 4.4 language Added requirement that resolutions are uploaded to the NFD website. We already do this.

10 1000 Series Policy Review Yellow highlight NOTEWORTHY CHANGE 1200 Board Organizational Structure Refined RCW reference from RCW 52 to RCW Added missing language describing the Secretaries duties exact copy from existing policy 1250 Added Administer oath or affirmation of office as required to Annual Organizational Meeting section Added Prepare an annual Fire Chief Performance appraisal section to Roles of the Board and Fire Chief Added Review and approve for the annual report section 1240 The Board of Commissioner Committees Deleted Standing and deleted specific committee descriptions 1400 Board Meetings Format Changes Added Responsibilities language Added Attendance language authorizing electronic attendance and alternative formats for meetings as authorized per WAC Added agenda meeting language providing for a second commissioner to attend at the Chairs discretion. Added or existing agenda format Added vote of the commissioners to the Conduct language Added language to clarify the documentation of voting and decision process 1500 Conflict of Interest / Ethics Added a purpose definition Added form the State Fire Commissioners Handbook; Secure and maintain confidentiality of medical records Do not give away public funds Immediately deposit public funds received in the district Practice non-discriminatory conduct as an example to others 1630 Fire Commissioner Compensation Added definitions for Compensation, Expenses and, Insurance directly from the RCW and added a definition for Significant.

11 1000 Series Policy Review 1630P Fire Commissioner Compensation Request Form Added one additional day of service for preparation for each meeting if significant preparation is needed. Added attendance at agenda meeting and district sponsored events as approved compensation activities Added Procedural Guidelines for submission and approval of commissioner compensation requests. Modified the form to include a certification that the requested compensation complies with NFD policy and state law Provide a signature and date section 1700 Goals and Objectives Definitions: Added a Planning Session for identification of goals and initiatives for the coming year Added the SWOT method as part of the Needs Assessment process Moved the definition for Goal from the policy to the definition section Added language to 5.2 to clarify the purpose and term for a strategic plan Added during regular or special meetings to 6.4