SHORELINE FIRE DEPARTMENT BOARD OF COMMISSIONERS MEETING

Transcription

1 SHORELINE FIRE DEPARTMENT BOARD OF COMMISSIONERS MEETING MINUTES October 5, 2017 Commissioner Heivilin called the regular meeting of the Shoreline Fire Department Board of Commissioners to order at 5:00 p.m. on October 5, 2017 at Shoreline Fire Department, located at Aurora Avenue North, Shoreline, Washington Present: Excused Absence: Rod Heivilin, Chair Ken Callahan, Vice Chair David Harris, Commissioner Kim Fischer, Commissioner Jon Kennison, Commissioner Matt Cowan, Fire Chief John Nankervis, Assistant Chief Tim Dahl, Assistant Chief Rick Ashleman Project Manager PLEDGE OF ALLEGIANCE CONSIDERATION OF AGENDA OLD BUSINESS: NEW BUSINESS: PUBLIC COMMENT MINUTES MOTION: Commissioner Fischer moved, and Commissioner Kennison seconded, to approve the September 21, 2017 regular meeting minutes with minor corrections. The motion passed; five ayes. MOTION: Commissioner Kennison moved, and Commissioner Fischer seconded, to approve the August 30, 2017 special meeting minutes. The motion passed; five ayes. CORRESPONDENCE Board of Commissioners Meeting 10/05/17 111

2 STANDING AGENDA WARRANTS MOTION: Commissioner Fischer moved, and Commissioner Harris seconded, a motion to accept disbursements in the amount of $413, per the detail below. The motion passed; five ayes. Fund Voucher Number Amount Expense Fund , Expense Fund / Payroll A BE 67, ALS Expense Fund , ALS Expense Fund / Payroll ALS101617A - ALS101617T 75, ALS Capital , CMT Expense Fund , Capital Expense , CIP Fund Benefits Fund , EMS Donation Fund No Activity 0.00 Expense Reserve No Activity 0.00 TOTAL DISBURSEMENTS 413, COMMISSIONERS REPORT Commissioner Fischer noted the Commissioners attendance at the annual Open House event, which was well received by the public. Commissioners Fischer and Callahan reported their attendance at the King County Fire Commissioners Executive Board meeting. Commissioner Fischer is now the Committee Chair for the Commissioners 101 seminar to be held on February 3 at Station 61, and the New Membership committee. Commissioner Fischer noted that the King County Commissioner s Steering Committee meeting will be held on February 24 at Station 61. Commissioner Harris noted that at the City of Shoreline Emergency Management Council s meeting it was expressed that the funding support provided after the fire, has allowed Fircrest to purchase much needed equipment. The City of Shoreline has started providing Commissioner ICS classes and will the course dates. Commissioner Harris also noted that the National Special Olympics will be held in Seattle next year. FINANCIAL REPORT STATISTICS REPORT STRATEGIC PLAN DISCUSSION Impact Fee Mitigation Plan is ongoing. DISTRICT ACTIVITY REPORT Board of Commissioners Meeting 10/05/17 112

3 Project Manager, Rick Ashleman provided an overview on the following topics. Station 64 Bay doors are scheduled next week and install is scheduled for October 23. Assistant Chief, John Nankervis provided an overview of the following topics: AC Nankervis attended the Annual Regional ESO User s meeting. All of the agencies will soon be on one platform. AC Nankervis and MSO Kathy Pompeo provided a presentation on utilizing ESO for quality assurance for EMT s and Paramedics, which was well received. Next Wednesday the ESO fire module will be implemented and should provide a significant improvement. ESO recently purchased Fire House, which is a program that provides hydrant tracking, inspections, and other fire Marshall activity information. It will be rolled into their current fire module next year. Ford recently offered a repair on our police interceptor vehicles. It is related to CO build up in the vehicles, all four Department vehicles will be repaired at no cost to us. MSO Kathy Pompeo recently provided a lecture on airway management at the Harborview trauma conference, which was very well received. The use of central lines by paramedics has recently been reviewed and decided to be discontinued by King County. The ALS program has been authorized to use Inter-osseous bone needles in their place. The rehab vehicle is scheduled for delivery for the first week of November, and the MCI trailer is scheduled for delivery a month later. Assistant Chief, Tim Dahl provided an overview on the following topics: AC Dahl attended the Zone 1 meeting on September 26. A topic of discussion at the meeting was the standardization of resources to help with consistency across the Zones. Shoreline Fire Department will have the only formal rehab unit in the Zone. AC Dahl attended the King County Fire Operations Officer s meeting on September 27. A topic of discussion at the meeting was the draft wildland proposal, which will be presented to the Fire Chiefs on special ordering of resources versus the process. AC Dahl attended the EPSCA operation meeting on September 28. EPSCA currently owns the Zone s radio system, which will soon be obsolete. PSERN officially stated that they are behind schedule and likely will be about a year behind, which will require the Department to utilize the out of date systems until the updated systems are in place. AC Dahl attended the JATC workbook committee meeting to discuss the revisions of the acting officer workbook to align with the Fire Officer I standards. AC Dahl met with a representative from ABC studios to discuss the renting of the Department s apparatus for an upcoming film. After further discussions with the Seattle Fire Chief, it was agreed to share the opportunity to rent out vehicles for use, which may generate some income for the Department. AC Dahl attended the EMTG Officers meeting that was led by Deputy Chief Tryon from Eastside Fire the new training Director for EMTG Most of the surplus items are disposed of with the exception of a few smaller items. Chief Cowan provided an overview of the following topics: Board of Commissioners Meeting 10/05/17 113

4 Chief Cowan led the Leadership Summit conference last week. Attendance has expanded and was well received. The Union presented the recent tentatively agreed changes to the collective bargaining agreement and policy. Since the body did not approve the changes, Chief Cowan will schedule a meeting with the Department s Attorney to discuss options. He will provide the Board with feedback and a recommendation after the meeting. Chief briefed the Board on the Department s current succession planning to address upcoming extensive vacancies, which will occur over the next three to five years. The Department is currently working to continue developing a successful succession development program. NEW STATION 63 PROJECT ( Project ) DISCUSSION/UPDATES: The Conditional Use Permit (CUP) Notice: The staff report has been submitted for review and the CUP is due any day. Lot Merger: Updated title reports for the Department s properties are due tomorrow, and it is anticipated the report will be submitted next week. All four properties are now in the Department s name on the county records. The Lot Line Adjustment will be submitted with the Lot Merger Application. Soils: Report due the week of 10/13. Demolition Permit: The City of Shoreline COS Planner confirmed that one demo permit will cover all of the structures on the Department s site. Asbestos Abatement: The Department received three bids ranging from a low of $20,598 to a high of $31,403. Per the policy on the requirements of the MRSC the Department needs three bids to move forward. It was requested that the Board motion to approve Chief Cowan to enter into an agreement with a successful company. MOTION: Commissioner Fischer moved, and Commissioner Callahan seconded a motion to authorize the Board of Commissioners to authorize Chief Cowan to enter into a contract to have the asbestos removed from the recently acquired Properties for the new Station 63. The motion passed; five ayes. Sewer Cap-Off: The Department is seeking a contractor for the sewer cap-off. Temporary Housing: The Department received a draft inter-local Agreement from Pierce County Fire District 6 for purchase of the modular structure that will be used as a temporary fire station during the Station 63 construction project. The Department s attorney has recommended that the Department complete a sole source form. A motion to approve the sole source contract was brought to the Board. MOTION: Commissioner Kennison moved, and Commissioner Fischer seconded a motion to authorize the Board of Commissioners to authorize Chief Cowan to enter into a sole source contract with Pierce County Fire Protection District No. 6 to acquire their 28 x 66 Factory Built Housing. The motion passed; five ayes. Storage: The Department has secured a storage location at the City of Shoreline s North Maintenance Facility to store the modular until possibly summer of Board of Commissioners Meeting 10/05/17 114

5 Electrical: The Department met on site with the electrical engineer and a Seattle City Light engineer to determine electrical service issues and needs. An application has been submitted. Station Alerting: The Department held a station alerting design meeting for the preliminary design. The Department should receive a preliminary design for comment the week of 10/13. Landscape Design: Project Manager, Ashleman provided the Board with the most recent landscape plan for their review. OLD BUSINESS Impact Fee Mitigation: Chief Cowan briefed the Board on the current revised Level of Service and Mitigation document, and requested a motion to approve: MOTION: Commissioner Callahan moved, and Commissioner Fischer seconded a motion to authorize the Board of Commissioners to authorize the Chief Cowan to make changes to the Mitigation and Level of Service Policy as identified. The motion passed; five ayes. Upcoming Impact Fee Mitigation meeting dates: October 30 - Study Session with the City Council November 20 City Council public hearing and adoption DHS Proposal: Chief provided the Board with recent draft Fire and Emergency Service Interlocal counter proposal received today from DSHS. A motion to authorize the Chief to sign the proposal will be considered at the next Board meeting. Light Rail: No updates. Budget update 2018: The Department is 75 percent complete with updates to the 2018 budget. A draft will be provided to the Board for review. Chief Cowan will prepare a wage, salary and benefit package for review at the next negotiation meeting, which will be reflected in the 2018 budget. Chief Cowan will also provide the Fire Benefit charge comparison once the preliminary levy worksheet is received. NEW BUSINESS Paramount of Washington, LLC Contract: AC Dahl briefed the Board on the recent draft contract and recommended that the Board of Commissioner s authorize the Fire Chief to enter into a services contract with Paramount of Washington, LLC. MOTION: Commissioner Harris moved, and Commissioner Kennison seconded a motion to authorize Chief Cowan to enter into a service contract with Paramount of Washington, LLC. The motion passed; five ayes. Proposed hiring of new Clinical Coordinator MSW: AC Nankervis briefed the Board and recommended authorization to initiate a hiring process for a limited term (up to two years) Clinical Coordinator who holds a Master s Degree in Social Work (MSW). This will be a civilian fulltime position and will work within the MIH program and report directly to the Assistant Chief of EMS. MOTION: Due to additional funding becoming available to King County EMS. Commissioner Kennison moved, and Commissioner Harris seconded a motion to authorize the Board of Commissioners to authorize the Fire Chief or his designee to hire a new Clinical Coordinator position for Board of Commissioners Meeting 10/05/17 115

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