School Building Committee Westport Community Schools DATE: Thursday, March 22, 2018 TIME: 6:00 p.m. PLACE: Westport Jr./Sr. High School Media Center

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1 School Building Committee Westport Community Schools DATE: Thursday, March 22, 2018 TIME: 6:00 p.m. PLACE: Westport Jr./Sr. High School Media Center MINUTES Present: Chair Dianne Baron, Jon Bernier, Mark Carney, David Cass, Ann Marie Dargon, Michael Duarte, James Hartnett, Timothy King, Joseph Pacheco, Co-Chair Tracy Priestner, Kevin Rioux, Shana Shufelt, Antone Vieira, Antonio Viveiros. Absent: James Demers, Carolyn Pontes. Also Present: Dan Tavares, Daedalus Project Manager, Richard Marks, Daedalus President, Jonathan Levi, Architect, Archie Adams Assistant Project Manager, Elizabeth Bugbee, Project Manager. I. Call to Order and Pledge of Allegiance - Chair Baron opened the SBC meeting at 6:00 pm. followed by the Pledge of Allegiance. II. Comments and Statements from the Public/Citizen s Participation There were none. IV. Informational Agenda (taken out of order) A. OPM Report 2. Project Schedule Review (design/bid/construction/abate & demo) Richard Marks introduced Ammar Dieb from Universal Environmental Consultants to talk about the process of taking down the middle school. There will be an 11-month design period between now and next February. Within the next 3 months, specifications for removal of the middle school will be done with Mr. Dieb and JLA. A bid will be put out, giving a month bidding period for a demolition/abatement contractor. Bids in July/August, starting the demolition in August through the end of the year. Mr. Dieb has done hundreds of demolition projects and takes care of design and sample testing with pcb s that involves working with the DEP. This process will be a controlled process and heavily regulated with a Project Monitor, as well as Daedalus on site. Mr. Dieb discussed the project schedule and gave the timeline of one month to a month and a half for the abatement of the interior asbestos. By the end of the year the project should be completed. The DEP will be involved and dealing directly with any soil issues. As far as safety concerns, Mr. Dieb is assured that there is plenty of space to work between buildings. There will be some noise, a sealed fence will be used, and lots of water. Air sampling will take place around the perimeter and dust monitoring standards below the EPA limit will be maintained outside the fence area. Working hours will be approximately 7:30 am. - 3:30 pm. (could also be until 5 or 7 pm.)

2 Kevin Rioux mentioned that the middle school is being utilized right now and asked what date should people be out of the building? Mr. Dieb said June 30, 2018 should be the last day to use the building. Mr. Marks added there will be efforts into doing rodent control around the area. Antone Vieira mentioned that water run offs are a concern and a challenge. He encouraged devising an action plan and said this may be needed in case of future hurricanes or severe weather in order to deal with water run-off issues. Mr. Tavares reminded everyone that there may be items in the middle school building like plaques, special dedication items or surplus that will need to be removed before the demolition begins. Chair Baron informed everyone that a request to have a piece of the gym flooring where their child played basketball was made. A procedure for this kind of request should be established. Two introductions were made: Mr. Levi introduced Elizabeth Bugbee, Project Manager who will be working along with Philip Grey. Richard Marks introduced Archie Adams who will be the Assistant Project Manager working with Mr. Tavares and Mr. Marks on data collection. III. Action Agenda (taken out of order) B. Approval of the OPM and Architect Contracts Dan Tavares, OPM discussed the two contracts under Attachment F listed in the OPM Progress Report: Contract for Designer Services $7,464,170 Contract for Project Management Services $2,657,000 Mr. Marks added that the architect fees are 8.5% of construction costs. This figure reflects a 1-1/2% below market services. The OPM fees are 3.3% of construction cost, 3.9% is the average, so this figure reflects the low end of the scale. Fees are reimbursable by the MSBA. There will be 2 consultants for Hazmat and Geotech/GeoEnvironmental as part of the budget. The design of well and septic systems MSBA will not reimburse for $50,000. A motion was made to approve the amendments for the two contacts, Contract for Designer Services $7,464,170 and the Contract for Project Management Services $2,657,000. Motion by Shana Shufelt, seconded by Kevin Rioux all were in favor, motion passed Antone Vieira wanted to note an adjustment of $12,000 for the traffic study. The bottom line has stayed the same, however a shift of $3,000 went from traffic to the hazmat study.

3 IV. Informational Agenda (taken out of order) A. OPM Report 1. Project Budget Review - Mr. Tavares reviewed figures from his OPM Progress Report dated March 22, Next steps: investigations with well, septic, drainage, HAZMAT - Dan Tavares reported that the next steps are to update communications plan and finalize and develop work plans. The project is now in Module 6, MSBA has a template and guide that will tie in with JLA s work plan. Meetings with consultants will take place. Mr. Tavares explained there will be the following additions to the project: Commissioning Agent in charge of the building envelope and systems. This person is hired and paid by the MSBA as part of the team, now engaged in this process. That person will also be reviewing documents and gives another level of assurance throughout the process. Clerk of the Works will log in ongoing activities and work with Project Managers. Independent testing agency for soil, steel, and masonry inspections, this is in the budget. Mr. Tavares mentioned the energy charrette with EverSource was rescheduled with the project team to discuss rebates. Items happening in the next few months pertaining to permitting and variance are the septic system, well investigation, and site plan review. Mr. Tavares also went over future SBC meetings, and the draft project schedule leading to the September 2021 new school opening. IV. Informational Agenda (taken out of order) B. Designer s Work Plan and Design Development Process (JLA) Mr. Levi distributed a roadmap listing a series of workshops for the proposed design and development of the new building. These design workshops will cover interior/exterior finishes, surfaces, classroom wings, administration offices, site landscape, specialized spaces, mechanical systems, energy saving issues, color selections and coordination of lighting and site furnishings. These meetings will be held weekly. C. Reestablishment of Design Subcommittee Chair Baron mentioned that the design working group will be the same with the addition of 2 architects. Both Jeffrey Wade and David Tobias are excellent additions to have a set of architects with expertise in construction technology, detailing and interior design. These people will be looked at as consultants. Mr. Levi stated that continuity is key by having the same people attend the meetings. Mr. Marks informed members about the approval from the Steering Committee of $272,000 covering March 1-22, 2018 for JLA s monthly fee. They will be meeting with the Town and the bank to prepare for the cash flow process. Chair Baron will send out a schedule to members outlining borrowing and spending and mentioned that the Steering Committee will be approving these invoices every 2 weeks. All invoices will be sent out before to discuss ahead of time. Chair Baron would like to have this run smoothly and has asked James Hartnett to help to oversee the invoice process.

4 III. Action Agenda (taken out of order) C. Approval of Project Funding Agreement A motion was made to approve the Project Funding Agreement. Motion by Shana Shufelt, seconded by Tracy Priestner Roll Call vote: Tracy Priestner Yes Timothy King Yes Shana Shufelt Yes Michael Duarte Yes Ann Dargon Yes Jon Bernier Yes Kevin Rioux Yes Mark Carney Yes Antone Vieira Yes James Hartnett Yes David Cass Yes Antonio Viveiros Yes Joseph Pacheco Yes Dianne Baron Yes Total Votes 14 YES A motion was made to authorize The Chair of the School Building Committee, Dianne Baron to sign the Project Funding Agreement in behalf of the committee. Motion by Shana Shufelt, seconded by Tracy Priestner, all were in favor motion passed IV. Informational Agenda (taken out of order) D. Potential additions to Building Committee membership Chair Baron mentioned the additions of people as non-voting members, adding one architect, Bill Gifford as a consultant and Don Davidson. It was noted that Chair Baron and Superintendent Ann Dargon will discuss the future makeup of the committee. E. Forming of ad-hoc liaisons, groups, and subcommittees - Tracy Priestner mentioned open lines of communication should be maintained between the development and adhoc committees. Chair Baron mentioned the following: 1. Abutters Need representation from this group. 2. Tennis Court Spoke to Lisa McMaster. 3. Library Set up another Library meeting soon to discuss abatement and demolition items. 4. Student Get 1-5 students to help with the design of the school interior. 5. Energy Committee Spoke to Tony Connors to have a consultant from energy. Chair Baron asked if there were any further concerns? Antone Vieira mentioned that some abutters had questions and possibly speaking to their individual concerns could be addressed. There was a mention of campground concerns. It was noted that having more information on the abatement and demolition plans would be beneficial in order to discuss details with the groups. Next SBC Meeting Wednesday April 25, 2018

5 III. Action Agenda (taken out of order) A. Approval of Minutes of Monday, February 12, A motion was made to approve the Minutes from Monday, February 12, Motion by Kevin Rioux, seconded by Shana Shufelt, all were in favor, motion approved Public Comment John Alden mentioned that he hopes there will be a Ground-Breaking Ceremony. He also asked who is the governing group for project? It was noted that the School Building Committee is the governing group that reports to Town Meeting. V. Adjourn - A motion was made to adjourn. Motion by Tracy Priestner, seconded by Kevin Rioux, all were in favor, motion passed. The School Building Committee meeting ended at 7:28 pm.