Nbertville ALBERTVILLE CITY COUNCIL. Monday, February 6, 2017 APPROVED MINUTES

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1 Nbertville ALBERTVILLE CITY COUNCIL Monday, February 6, 2017 APPROVED MINUTES ALBERTVILLE CITY HALL 7: 00 PM 1. CALL TO ORDER - PLEDGE OF ALLEGIANCE Mayor Hendrickson called the meeting to order at 7: 00 p.m. 2. ROLL CALL Present: Mayor Hendrickson and Council members Hudson, Olson, and Vetsch Absent: Council member Cocking Staff Present: City Administrator -PWD Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, Fire Chief Eric Bullen, Deputy Fire Chief Jeff Davis, Assistant Fire Chief Tate Mills, Finance Director Tina Lannes, Water/Wastewater Supervisor John Middendorf, City Clerk Kimberly Olson, Firefighter Tim Trainor, Firefighter Jake Kreutner, Firefighter Matt Weber, Firefighter Eric Sovis, Firefighter Bob Marquette, and Firefighter Steve Long Others Present: Eric Lucero, LeRoy Berning, Aaron Kalahar, Sarah Hansen, Caleb Gregoire 3. AMENDMENTS TO THE AGENDA Hendrickson amended the agenda to add Representative Lucero as Item 4b. Motioned by Vetsch, seconded by Hudson, to approve the Agenda as amended. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTIOIN DECLARED CARRIED. 4. RECOGNITIONS PRESENTATIONS INTRODUCTIONS A. Fire Service Awards Bullen presented the following service awards: Paul Heinen Above and Beyond: Firefighter Tim Trainor Top Caller: Firefighter Jake Kreutner ( 3rd consecutive year) 15 Service Years: Deputy Chief Jeff Davis and Captain Ron Peterson 20 Service Years: Assistant Chief Tate Mills 35 Service Years: Firefighter Albert Barthel Special Recognition: Firefighter Bill Valerius, 27 Service Years Page 1

2 Retirements: Firefighter Matt Weber, 12+ Service Years Firefighter Eric Sovis, 14+ Service Years Firefighter Bob Marquette, 18+ Service Years Firefighter Steve Long, 20+ Service Years Hendrickson thanked the Fire Department for their service. B. Legislative Preview Eric Lucero Representative Lucero provided the Council a legislative preview of the session. He highlighted the following items he has contributed to and/or bills he has authored: Healthcare reform repeal prohibition of for-profit healthcare providers HF 231, Corridors of Commerce funding HF 385, Dedicated three lane expansion to Albertville HF 181, Equity funding Needed tax cuts to avoid surplus for bottom 20% of schools HF 656 Health insurance premiums to be tax deductible HF 458, Audit services to be reimbursed costs incurred due to the MN Auditor' s law suit against three counties He mentioned his upcoming town hall meetings around the area and thanked the Council for their time. Nafstad clarified that Senator Kiffrneyer is carrying the companion bill to HF 385 in the Senate. C. Central Park Depot LeRoy Berning, Albertville Lions Club, was present to provide Council an update of what the Lions would like to do in regards to design of the proposed depot. He stated they would like to keep the look as close to the original depot as possible and have received input from both the Parks Committee and the Lions Club. He stated the depot would have a meeting group space and a curtained, raised area for music performances. He reported they will use as many maintenance free materials in the construction as possible. The building will also include handicap accessible bathrooms, limited concession area, and possibly a water fountain. Storage inside would accommodate only the tables and chairs. Berning showed drawings of the proposed building. Nafstad reported that the city would bring water and sewer to the site in spring/summer of 2017 and the goal is to have the project complete by the 2019 centennial. He stated that staff is working on other elements of the project such as the Master Park Plan and that will come back to Council later at a future meeting. Berning stated that the Lions are not looking to own or insure the building and it would be dedicated to the City. Nafstad anticipates seeing public requests for usage of the building and they will need to come up with a policy. Vetsch stated that since the building will be a City -owned building, it will require maintenance and staff time and he wants to make sure that both staff and Council are okay with those responsibilities. Olson inquired if technology would be installed at the building, such as Wi- Fi, and Lannes replied that could be done. Berning stated they are looking at in -floor heat and it City Council Meeting Minutes Page 2

3 would most likely need Wi-Fi to regulate the heat in the building prior to use. Olson also suggested that the City could assist with security costs. Nafstad inquired of the City Attorney about bid requirements for the project. Lannes stated they will have to look at how the funds between the Lions and the City are established and it will depend on that. 5. PUBLIC FORUM time ( reserved 5 minutes) There was no one present for the forum. 6. CONSENT AGENDA All items under the Consent Agenda are considered to be routine by the City staff and will be enacted by one motion. In the event an item is pulled, it will be discussed in the order it is listed on the Consent agenda following the approval of the remaining Consent items. These items will be approved by a separate motion. A. Approve the January 17, 2017 regular City Council meeting minutes as presented B. Authorize the Monday, February 6, 2017 payment of claims as presented, except bills specifically pulled which are passed by separate motion. The claims listing has been provided to City Council as a separate document and is available for public view at City Hall upon request C. Approve the annual permit renewal for Consumption and Display of liquor for the City Hall building, located at 5959 Main Avenue NE, for the period of April 1, 2017 through March 31, 2018 Motioned by Vetsch, seconded by Hudson, to approve the Consent Agenda as presented. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. 7. PUBLIC HEARINGS None 8. DEPARTMENT BUSINESS A. City Council 1). Committee Updates Personnel Committee Nafstad suggested the committee meet prior to the next meeting to determine a recommendation to the City Council for Planning Commission appointments. Hudson would like the Council to forward their scoring or comments to the Personnel Committee members prior to their meeting for their consideration. Parks Committee Hendrickson stated that she would like to attend the February 27, 2017 Parks Committee meeting and Nafstad replied that would be fine and would not create a quorum. City Council Meeting Minutes Page 3

4 B. Public Works/Engineering 1). Upgrade Meter Reading Equipment Middendorf reported the City has 2, 500 meter readers and the equipment is becoming outdated. Nafstad also reported that the current equipment is not serviceable and there are really no other options for the department at this time. Motioned by Olson, seconded by Hudson, to approve purchase of one MRX920 Mobile Data Collector and accessoriesfor the amount of $7,500 and Toughbook in the amount of $1, 800. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTION DECLARED CARRIED. C. Fire 1). Fire Department Update Bullen updated the Council that three reserve firefighters have been hired and sworn in and they will begin the Elk River Fire Academy next week. He stated that although with the hiring, they are still at 30 members of the 33 maximum limit and he would like to advertise the hiring process again. Bullen reported the fire inspection program was started after the first of the year and they have already completed 80 inspections at the Albertville Premium Outlet Mall. He also provided statistics for the 2016 year. He stated the department responded to 153 calls in Albertville ( 55. 4%) and 105 calls in Otsego ( 38. 0%) with the remainder being fire mutual aid calls. Members attended 2, 733 hours of training and volunteered 1, 666 hours of time for an average of 59 hours of volunteering per member. Hudson inquired if the department is required to post the hiring process or if the previous applicants can be contacted. Couri stated there is no requirement to post, but the City must comply with Veterans Preference Points and that would be easier to do if the position is posted. Hudson recommended informing the previous applicants of the posting. D. City Clerk 1). Set Local Board of Appeals and Equalization Meeting Date and Time Clerk Olson stated the City must set their annual Local Board of Appeals and Equalization Meeting. Motioned by Vetsch, seconded by Olson, to the Albertville Local Board ofappeals and Equalization Meetingfor April 17, 2017 at 6: 30 p.m. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTIONDECLARED CARRIED. E. Legal 1). City Attorney Report There were no questions for the attorney. F. Finance None G. Building None H. Planning/Zoning None City Council Meeting Minutes Page 4

5 Administration I. 1). Plan Set Scanning Quote Nafstad reported that the City is currently up to date on the Electronic Document Management System for smaller sized records. However, the large plan sets, mostly building plans, were not scanned as the City did not have a large scale scanner. There is a large amount of plan sets to be scanned and staff is recommending a vendor take them on a flatbed truck to scan at the vendor facility. He stated that even though the City has recently purchased a scanner that can do periodic large plan set scanning, there are simply too many large plan sets to do in house and it is more cost effective to send them to a vendor. Motioned by Hendrickson, seconded by Olson, to approve the proposed quotefor Cities Digital to digitize plan setsfor an estimated $8, 000. Ayes: Hendrickson, Hudson, Olson, and Peach. Nays: None. Absent. Cocking. MOTIONDECLARED CARRIED. 2). Nafstad City Administrator' s Update provided an update on the 2017 CSAH 19 57th and Street NE Signal Improvements. He stated that SRF is making changes to the location of the median. Olson clarified with that change the electric transformer will not be moved and could be potential cost savings. Nafstad stated the real cost will be making all legs of the intersection ADA compliant. Nafstad reported that staff is planning a neighborhood meeting regarding the 2017 Street Improvements Project. They are aiming for a February 28 open house for the affected neighbors and they will be sending out a mailing next week. Olson inquired about driveway replacement and what happens if half or more of a driveway needs to be replaced; specifically if the homeowner would like to pay for the remaining part to be replaced in order to have a fully replaced and matching driveway. Nafstad stated they can work with the Contractor to find solutions for residents that would like to pursue that option. Nafstad reported that they are looking at possibility extending sewer to the Omann Brothers property. Nafstad reported the Council has been invited to a tour of the Law Enforcement Center on February 22, 2017 from 6: 30 9: 00 p.m. He stated that LGN is looking at dates for the Washington D.C. trip, the National League of Cities Conference is in mid-march and to please let him know if any members are interested in attending. Olson replied he may be interested. The Fire Department party is on February 11 and will be posted in case of a quorum. Transportation Day at the Capital is on February 16. Nafstad asked Clerk Olson to report on a daycare request received by the City. Clerk Olson reported the request was for an in-home day care for 33 children and Albertville' s zoning only allows for up to 14 children in homes. Anything above that is considered a commercial daycare. Staff drafted a letter to the MN Dept. of Human Services that the request is not in line with City zoning. Brixius further identified the site is a middle townhome unit and would be lacking in reasonable space, parking, and recreational opportunities for that many children. However, he did City Council Regular Meeting Minutes Meeting of February 6, Page

6 state that if the applicant did not agree with the findings in the letter, the applicant could appeal to the City Council. 9. ANNOUNCEMENTS AND/ OR UPCOMING MEETINGS February 7 STMA Capital Bond Referendum Election, 7: 00 a.m.- 8: 00 p.m. STMA Middle School West February 13 February 14 February 20 February 21 February 27 March 6 March 13 March 14 March 20 March 27 STMA Ice Arena Board, 6: 00 p.m. Planning Commission, 7: 00 p.m. City Offices Closed, Presidents' Day City Council, 7: 00 p.m. Joint Powers Water Board, 6: 00 p.m. Parks Committee, 8: 00 p.m. City Council, 7: 00p.m. STMA Ice Arena Board, 6: 00 p.m. Planning Commission, 7: 00 p.m. City Council, 7: 00 p.m. Joint Powers Water Board, 6: 00 p.m. Parks Committee, 8: 00 p.m. 10. ADJOURNMENT Motioned by Hudson, seconded by Olson, to adjourn the meeting at 8: 54p.m. Ayes: Hendrickson, Hudson, Olson, and Vetsch. Nays: None. Absent: Cocking. MOTIONDECLARED CARRIED. Respect lly submitted, Kimberly A. lson, City Clerk City Council Meeting Minutes Page 6