PUBLIC WORKS AND SAFETY COMMITTEE April 1, 2015 Page 1

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1 Page 1 Members Present: Berg, Connole, Hatlelid Jantzer, Lehner, Schuler, Shomento Members Absent: None Others Present: City Manager, City Clerk, Assistant City Attorney, City Assessor, Assistant City Assessor, City Treasurer, City Engineer, Assistant City Engineer, City Planner, Building Official, Fire Chief, Police Chief, Captain White, Zoning Enforcement Officer, Assistant Public Works Director, Aud/Rec Director, Public Information Officer, Alderman Olson, Dave Schwengler, Brandon Rowenhorst, Pat Seaworth, and Mayor Barney To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on April 1, 2015: 1. The City Council award the bid to Westlie Truck in the amount of 99,213 for the Freightliner Truck/Crysteel Box. (WS0026) 2. The City Council award the bid to Post Construction, Inc. in the amount of $760,021 for the 2015 Water Main Replacement project. (4006) ************** 3. The City Council award the project to Wagner Construction in the amount of $928, for the 1 st St. and 33 rd Ave SE Street and Utility Improvements; and further authorize the Mayor to sign the contract on the City s behalf. (3774) 4. The City Council award the bid to Bechtold Paving, Inc in the amount of $2,547, for Rehab Section 1 and $2,472, for Rehab Section 2; and further award the bid to Wagner Construction in the amount of $2,103,067 for the 16 th Ave, 46 th St, and 14 th Ave SE rebuild project. (3873.0, , ) 5. The City Council award the bid to Bluestone Construction Inc. in the amount of $223,729 for the Victoria Pedestrian Bridge Phase III Project; and further authorize the Mayor to sign the contract on the City s behalf. (3512)

2 Page 2 6. The City Council award the bid to Fusion Automation in the amount of $1,299,903 for the City Wi-Fi system; and further approve $9,744 for spare parts and $250,770 (26 X $9,645) for adding 26 traffic intersections to the wireless communication network. (3673.2) 7. The City Council award the bid to Fire Safety USA for Sections 1, 2 and 4, and award the bid to Clarey s Safety Equipment for Section 3 of the new aerial truck; and further authorize the Fire Chief to complete the purchases. 8. The City Council approve the plans and specifications for this portion of the 30 th Ave Lift Stations and Forcemains project and authorize a call for bids; and further adopt a proposed resolution establishing compliance with reimbursement bond regulations under the internal revenue code officially declaring the intent to finance to projects by issuing tax-exempt bonds. 9. The City Council approve the plans and specifications for this portion of the 55 th St. Lift station project and call for bids; and further adopt a proposed resolution establishing compliance with reimbursement bond regulations under the internal revenue code officially declaring the intent to finance to projects by issuing taxexempt bonds. 10. The City Council approve the plans and specifications for this portion of the Puppy Dog Sewer Phase VI project and authorize a call for bids, adopt a resolution establishing compliance with reimbursement bond regulations under the internal revenue code officially declaring the intent to finance the projects by issuing taxexempt bonds; and further authorize the mayor to sign the MOU with Ward County. (3020.5) 11. The City Council approve the amendment to the engineering contract with APEX Engineers for the 30 th Ave NE sanitary sewer system in the amount of $255,000; and further authorize the Mayor to sign the contract amendment on the City s behalf. (3490.4, ) 12. The City Council approve the amendment to the engineering contract with Apex Engineers for the 55 th St. NE Sanitary Sewer System in the amount of $590,000; and further authorize the Mayor to sign the contract amendment. (3490.1, , ) **************

3 Page The City Council approve the amendment to the engineering contract with APEX Engineering for the lift station repairs project in the amount of $16,700; and further authorize the Mayor to sign the contract amendment on the City s behalf. (3580) 14. The City Council approve the drainage permit application and the Storm Sewer Encroachment and Maintenance agreement with Dakota Fire Extinguisher; and further authorize the Mayor to sign the documentation on the City s behalf. (4017) 15. The City Council place and pass on first reading a proposed ordinance amending the 2015 Annual Budget to increase the Police Detective Department budgeted revenues and expenditures in the general fund for a North Dakota Office of the Attorney General Grant for internet crimes against children. 16. The City Council place and pass on first reading an ordinance to adopt an exception under sections 7-5 and 7-34 for service, assistance, and emotional support animals. 17. The City Council place and pass the following ordinances on second reading: a. Ordinance No Amending 2015 Annual Budget Increase General Fund Budgeted Revenues and Expenditures Cover Costs of City s HUD Disaster Resiliency Grant Application Process (Amendment No. 7) (RES001) b. Ordinance No Amending 2015 Annual Budget Increase Water Distribution Expenditures Purchase of ½ Ton 4X4 Extended Cab Pickup (WS0034) c. Ordinance No Enacting New Subsection in Chapter 2, Article IV, Financial Matters Relating to Vendor Payments d. Ordinance No Amending 2015 Annual Budget Remove Planning from Engineering Budget Create New Department for Planning e. Ordinance No Amending and Reenacting Section 24-78, Chapter 24 (Personnel Code), Article VI In Service Regulations, Relating to Use of Credit Cards by Employees

4 Page The City Council award the project to Meyer Contracting in the amount of $698,490 for the 2 nd Ave Storm Sewer project; and further authorize the Mayor to sign the contract. (3236.3) The above motion by Alderman Jantzer, seconded by Alderman Lehner. Alderman Jantzer asked if the City confirmed the bid was good since it was 50% under bid. The City Engineer stated he did speak to the contractor to confirm this was the intended bid and it does meet the specifications. Alderman Schuler asked about the timeline to complete the project and how the street closures would happen. The City Engineer stated the project will start in July 2015 where the other project left off. He expects the project to be completed around the mid fall and stated the streets will be closed in designated sections as needed. 19. The City Council authorize the Mayor to appoint an Ad-hoc committee to review ADA taxicab compliance issues consisting of representation from Council and other stakeholders. Scott Burlingame of th St. NW is a representative from Independence Inc. who appeared before the Committee on the topic of ADA taxi cab compliance. He stated he researched potential costs to local cab companies to comply with ADA as well as other comparable micro-politan areas less than 50,000. He stated all cases where communities provided cabs had government involvement requiring ADA accessible cabs. He said federal transportation laws encourage communities to find ways to provide cabs. Alderman Lehner asked Mr. Burlingame if he had statistics of how many ADA accessible taxi requests are received by Minot cab companies in the evening. Mr. Burlingame responded by saying calls are most likely limited as most disabled individuals in Minot know there are no services after a certain time in the evening. Brandon Rowenhorst appeared before the committee to state he wants everyone to come to a common ground understanding on this topic. He suggested the following 3 conditions be required for cab compliance in Minot. Fleets with 5 or more vehicles be equipped with 1 ADA accessible van Fleets with less than 5 vehicles adopt a policy to refer customers to a company that provides the service ADA service will not need to be provided after 11:00pm. Mr. Rowenhorst also suggested cab companies purchase de-commissioned cabs from Souris Basin when put up for auction since the vans are already converted with lifts. Upon questioning by Alderman Lehner, the Assistant City Attorney stated cab licenses are renewed at the end of December of each year. Alderman Connole stated he does not like the requirement to require cab companies to have an ADA accessible van in their fleet and said there should be an ADA accessible van sharing system in place. The Assistant City Attorney stated any changes for the cab companies will be an ordinance change and would affect new cab licenses immediately and existing licenses upon renewal.

5 Page 5 Both Alderman Connole and Alderman Lehner stated they would like to see an Ad-hoc Committee formed to meet with stakeholders before changes are recommended and implemented. Mr. Rowenhorst expressed concern of those cab companies that do not want to participate in meetings. Alderman Lehner stated if the cab companies do not get involved then they will have to accept the outcome of what the committee decides to do. Mayor Barney stated if he were to create an ad-hoc committee, it would consist of members of the Council and other stakeholders involved. Alderman Lehner moved the Committee authorize the Mayor to appoint an Ad-hoc committee to review ADA taxicab compliance issues consisting of representation from Council and other stakeholders. Motion seconded by Alderman Schuler. Dave Haas, representing Taxi 900 appeared before the committee to state that Central Cab had an ADA accessible van at one time. He noted this van had very limited use due to the fact that Souris Basin can provide services at reduced rates. Whereupon a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Schuler and was carried by the following roll call vote: ayes: Berg, Hatlelid Jantzer, Lehner, Schuler, Shomento. nays: none There being no further business, Chairman Connole adjourned the Public Works and Safety Committee meeting at 4:43p.m. Respectfully Submitted, Lisa Jundt, City Clerk