Tri-Lakes Monument Fire Protection District Treasurer s Report December 31, 2015

Transcription

1 Tri-Lakes Monument Fire Protection District Treasurer s Report December 31, 2015 December represents 100% of the year so when reading through the spreadsheets compare the % of budget to 100%. REVENUE 1. YTD we have received $4,096,749 (99.9%) of the budgeted property tax revenue. 2. Specific Ownership Taxes received were $500,331 (117.7%) of the budget with the budgeted revenue of $425, Ambulance Revenues were $529,616 (97.2%) of the budget with budget revenue of $545, Impact Fees were $240,758 (96.3%) of the budget with budget revenue of $250,000 and revenue to date is $9,242 under proposed revenues. 5. Total revenue for the District for 2015 including impact fees was $5,658,683 (104% of budget). Total revenue for the District excluding impact fees was $5,417,925 (104.3% of budget). 6. $98,000 of the excess 2014 fund balance was also allocated towards operational expenses. EXPENSES 1. Total operating expenses for the District for 2015 was $5,316,632 (101.5%) of budget) including the payment portions of refinancing. 2. Total pre-audit net change for the District excluding impact fees and capital expenses is +$135, Individual notes related to significant overbudgeted expenses or underbudgeted revenues are footnoted on the individual reports. 4. The refinancing/payoff of the vehicles and how to show it appropriately across multiple years is not as clear as I would like it. I m working with Sharon on how best to depict this.

2 PROFIT & LOSS BUDGET PERFORMANCE December 2015 Dec 2015 Jan-Dec 2015 Jan-Dec 2014 Annual Budget $ Over/Under Budget % of Budget Income 4100 REVENUE - TAX RECEIPTS 78,492 4,612,202 4,453,141 4,534,119 78, % 4200 REVENUE - OPERATING REVENUES 54, , , ,000 (24,229) 95.7% (1) 4400 REVENUE - INTEREST 342 2,085 2,785 1, % 4500 MISCELLANEOUS INCOME 6, , , ,000 63, % Fund Balance Transfer 98,500 (2) 0 98,500 Total Income 140,213 5,658,683 5,715,497 5,442, , % Expense 5100 ADMINISTRATION EXPENSES 30, , , ,627 43, % 5200 BUILDINGS EXPENSE 5,964 87,075 67,421 91,767 4, % 5300 COMM/TECH EXPENSE 17, , , ,375 (6,466) 104.9% (3) 5390 FIRE PREVENTION 314 4,880 5,351 6,250 1, % VEHICLES EXPENSE 26, , , ,000 (33,169) 124.8% (4) 5450 OPERATIONAL EQUIPMENT EXP 20, , , ,850 6, % 5500 PAY & BENEFITS EXPENSE 446,607 3,987,779 3,957,659 4,015,793 28, % 5600 TRAINING & EDUCATION EXPENSE ,175 10,584 19,500 5, % 5700 UTILITIES EXPENSE 5,888 51,527 55,151 56,499 4, % 5900 FINANCE - DEBT SERVICE 0 415, , ,097 (134,532) 147.9% (5) Total Expense 554,181 5,316,632 5,094,219 5,236,758 (79,874) 101.5% GOAL 100.0% NET OVER/UNDER BUDGET 135, Reduced Ambulance Revenues 2 - Excess 2014 funds used 3 - $10,000 Lexipol expense post budget approval process 4 - Overall more maintenance costs plus $14,000 towards new B/C vehicle 5 - Payoff of one lease w/borrowed funds for new veh purchases

3 1:25 PM 11/10/15 Accrual Basis Tri-Lakes Monument Fire Protection District Profit & Loss Budget vs. Actual January through December 2015 Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget $ Over/Under Budget % of Budget Ordinary Income/Expense Income 4100 REVENUE - TAX RECEIPTS 4110 Revenue - Property Taxes 625 4,096,749 4,016,239 4,101,119 (4,370) 99.9% 4120 Revenue - Specific Ownership Tx 76, , , ,000 75, % 4150 Revenue - Other Tax Revenue 216 4,622 11,386 8,000 (3,378) 57.8% 4160 Assessment Fees (Palmer Lake) 1,500 10, , % Total 4100 REVENUE - TAX RECEIPTS 78,492 4,612,202 4,453,141 4,534,119 78, % 4200 REVENUE - OPERATING REVENUES 4210 Revenue - Ambulance Fees 54, , , ,000 (25,884) 95.3% 4230 Revenue - CPR Fees % 4250 Revenue - Inpection/Plan Review 0 13,405 27,253 12,000 1, % Total 4200 REVENUE - OPERATING REVENUES 54, , , ,000 (24,229) 95.7% 4400 REVENUE - INTEREST 4410 Revenue - Interest on Deposits 342 2,085 1,759 1, % 4420 Revenue - Interest on Invstmnts 0 0 1,026 Total 4400 REVENUE - INTEREST 342 2,085 2,785 1, % 4500 MISCELLANEOUS INCOME 4510 Revenue - Misc Donations , % 4520 Revenue - Misc Income 2,878 3,125 (1,784) 0 3, % 4525 Revenue - Misc. Grants 0 0 3, % 4526 Revenue - SAFER Reimburs , % 4530 Revenue - Impact Fees 3, , , ,000 (9,242) 96.3% 4560 Revenue - Wildland Deployment 0 169, , ,000 69, % Total 4500 MISCELLANEOUS INCOME 6, , , ,000 63, % Fund Balance Transfer 98,500 98,500 0 Total Income 140,212 5,658,683 5,715,497 5,442, , % Expense 5100 ADMINISTRATION EXPENSES 5105 Accounting 0 1, , % 5107 Auditing Expenses 0 8,200 13,268 8, % 5110 Ambulance Collection Fee Exp 2,680 28,993 35,400 36,000 7, % (1) 5115 Bank Charges & Credit Card Fees 341 8,099 3,306 3,500 (4,599) 231.4% 5120 Books, Subscriptions & Dues 88 5,066 3,095 6, % 5125 Consultants Expense ,000 10, % 5130 Copies, Postage & Shipping Exp 244 1,673 5,798 10,000 8, % 5135 Cty Treasurer's 1.5% Exp 0 61,471 60,515 61, % (2) 5145 General Expense 60 5,005 3,892 2,250 (2,755) 222.4% 5150 Legal Fees Expense 2,606 11,340 19,576 14,000 2, % 5155 General Liability Insurance Exp 7,160 35,875 31,320 32,000 (3,875) 112.1% 5160 Maintenance Contracts Expense 338 3,386 2,980 4, % 5165 Office Supplies Expense 127 4,338 3,990 5, % 5166 Office Equipment/Furniture , % 5170 SDA Dues Expense 0 0 1, % 5185 Travel Expenses 0 1,276 1,390 1, % 5188 Election ,091 10,000 10, % 5190 Workman's Compensation Exp 12, , , ,000 11, % 5191 Morale & Welfare Expense 107 1,075 3,661 4,000 2, % 5192 Medical Exams / Services 3,948 3, ,500 7, % 5193 Heart Benefit % 5196 Public Relations , % 5198 Wildland Deployment Expense 0 8,665 6,760 0 (8,665) 100.0% 5199 Bad Debt Expense 0 0 (16,363) % Total 5100 ADMINISTRATION EXPENSES 30, , , ,627 43, % Page 1 of 5

4 1:25 PM 11/10/15 Accrual Basis Tri-Lakes Monument Fire Protection District Profit & Loss Budget vs. Actual January through December 2015 Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget $ Over/Under Budget % of Budget 5200 BUILDINGS EXPENSE 5210 Repairs & Maintenance Expense 5211 Bldg R&M - Station # ,362 14,709 20,000 1, % 5212 Bldg R&M - Station # ,800 24,626 17,500 (1,300) 107.4% 5213 Bldg R&M - Station #3 1,334 10,457 15,531 16,000 5, % 5214 Bldg R&M - Admin Office , (10) 101.5% Total 5210 Repairs & Maintenance Expense 2,691 48,279 56,747 54,150 5, % 5220 Supplies Expense 5221 Bldg Supplies Exp - Station # ,829 2,821 3, % 5222 Bldg Supplies Exp - Station # ,880 2,582 3, % 5223 Bldg Supplies Exp - Station # ,449 3,084 3,200 (249) 107.8% 5224 Bldg Supplies Exp - AdminOffice 603 1,544 2,187 1, % Total 5220 Supplies Expense 1,079 10,702 10,674 11, % 5230 Admin Bldg Lease 2,194 16, ,600 (4,286) 134.0% 5231 Admin Lease CAMS 0 11, ,717 2, % Total 5200 BUILDINGS EXPENSE 5,964 87,075 67,421 91,767 4, % 5300 COMMUNICATIONS EXPENSE 5310 Cable Expense 160 1,293 1,686 1, % 5315 Telephone Expense 0 7,979 11,056 9,700 1, % 5320 Cellular Expense - Nextel 1,900 19,599 16,157 19,000 (599) 103.2% 5330 Information Technology Exp 2,812 56,281 47,382 50,000 (6,281) 112.6% 5335 Internet Connectivity 2,217 27,388 22,142 26,000 (1,388) 105.3% 5340 Pager Service Contract 188 1,808 2,766 3,500 1, % 5341 Maintenance Contract 800 Mhrtz 0 4,230 4,230 4, % 5360 Radio License 800 Expense 2,097 11,880 9,299 9,575 (2,305) 124.1% 5370 Communication Repair & Mtce Exp 7,786 8,383 13,292 9, % Total 5300 COMMUNICATIONS EXPENSE 17, , , ,375 (6,466) 104.9% 5390 FIRE PREVENTION 5391 Personnel Training - Fire Prev 35 1,316 2,524 2, % (3) 5392 Public Education - Fire Prev 0 2,325 1,495 1,000 (1,325) 232.5% 5393 Wildland Mitigation % 5394 Fire Prevention Equip/Supplies 279 1,174 1,012 2, % 5395 Community CPR/First Aid % 5396 Misc. Grants % Total 5390 FIRE PREVENTION 314 4,880 5,351 6,250 1, % 5400 VEHICLES EXPENSE 5410 Firefighting Vehicles Expense 5411 Firefighting Fuel Expense 1,311 20,670 24,448 22,000 1, % 5412 Firefighting Repairs & Maint. 3,970 60,593 34,280 55,000 (5,593) 110.2% Bench Stock (49) 100.0% Total 5410 Firefighting Vehicles Expense 5,281 81,312 58,728 77,000 (4,312) 105.6% 5420 Medical Vehicles Expense 5420 Medical Vehicles Expense - Other 0 5, (5,300) 100.0% 5421 Medical Fuel 1,184 11,954 18,230 15,000 3, % 5422 Medical Repairs & Maintenance 1,561 33,980 38,781 26,000 (7,980) 130.7% Total 5420 Medical Vehicles Expense 2,745 51,234 57,011 41,000 (10,234) 125.0% 5430 VEHICLES - ADMINISTRATIVE 5431 Fuel 698 7,609 9,184 8, % 5432 Repairs & Maintenance 17,288 27,014 15,301 7,500 (19,514) 360.2% Total 5430 VEHICLES - ADMINISTRATIVE 17,986 34,623 24,485 16,000 (18,623) 216.4% Total 5400 VEHICLES EXPENSE 26, , , ,000 (33,169) 124.8% Page 2 of 5

5 1:25 PM 11/10/15 Accrual Basis Tri-Lakes Monument Fire Protection District Profit & Loss Budget vs. Actual January through December 2015 Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget $ Over/Under Budget % of Budget 5450 OPERATIONAL EQUIPMENT EXP 5460 Firefighting Equipment Expense 5461 Equipment Repairs & Maintenance 4,412 8,957 5,077 7,000 (1,957) 128.0% 5462 SCBA Repair Expense 2,729 7,277 6,532 7,000 (277) 104.0% 5463 Firefighting Supplies Expense 4,578 6,727 5,612 6,000 (727) 112.1% 5464 Hazmat Equipment Expense (76) 115.2% 5465 TEMS (Tactical Emerg Med Svc) , % 5467 Wildland Fire Supplies 0 2,852 1,271 3, % 5468 PPE 70 11,421 17,219 15,000 3, % Total 5460 Firefighting Equipment Expense 12,365 38,140 38,731 39,250 1, % 5470 Medical Equipment 5471 EMS Equipment Repairs & Maint 0 1, (1,361) 100.0% 5472 EMS Maintenance Contracts 0 7,547 7,547 7, % 5473 Medical Supplies Expense 8,619 53,282 62,167 60,000 6, % Total 5470 Medical Equipment 8,619 62,190 69,714 67,600 5, % Total 5450 OPERATIONAL EQUIPMENT EXP 20, , , ,850 6, % 5500 WAGES 5507 Administration Personnel (FT) 37, , , ,007 9, % 5508 Operations Personnel (FT) 251,109 2,112,131 2,241,291 2,195,000 82, % 5510 Finance/Accting , % 5512 Firefighters - Parttime 241 5,610 22,986 9,000 3, % (4) 5513 Firefighters Overtime Expense 55, , , ,000 (35,476) 108.9% 5514 Firefighter Overtime (Other) 4,331 36, ,000 3, % 5515 Overtime Wildland Backfill 0 26, (26,074) 100.0% 5518 Wildland Deployment Pay ,040 34, ,000 35, % (5) 5520 FICA Tax 5,073 5,784 3, (5,221) % 5530 Medicare Tax 0 43,867 48,611 43,486 (381) 100.9% 5535 Unemployment Expense 0 6,482 9,442 9,024 2, % 6560 Payroll Expenses 3,655 17, % Total 5500 WAGES 358,214 3,078,217 3,125,535 3,131,080 70, % 5540 BENEFITS (6) 5541 Health Insurance Expense 50, , , ,286 (22,557) 103.8% 5542 Dental Insurance Expense 0 8,684 11,498 10,951 2, % 5543 Vision Insurance Expense (41) 0 (287) 100.0% 5544 Death & Disability Insurance 7,330 59,890 61,354 64,844 4, % 5546 Pension Expense 23, , , ,360 6, % 5547 Insurance - Accident & Sickness 0 1, , % 5548 Blanket Accident 0 3, , % (7) 5549 Employee Assistance Program 2,700 5, ,500 (2,700) 208.0% (8) 5550 Flex Spending Payments & Fees 3,033 4, ,400 (3,019) 315.6% 5551 Supplemental Insurance 0 2,570 (90) 0 (2,570) 100.0% Total 5540 BENEFITS 86, , , ,713 (14,866) 101.7% 5560 Uniforms Expense (9) 5561 Uniforms - Paid Staff 2,084 27,983 17,294 18,000 (9,983) 155.5% Total 5560 Uniforms Expense 2,084 27,983 17,294 18,000 (9,983) 155.5% Total 5500 WAGES & BENEFITS 446,607 3,987,779 3,957,659 4,015,793 28, % Page 3 of 5

6 1:25 PM 11/10/15 Accrual Basis Tri-Lakes Monument Fire Protection District Profit & Loss Budget vs. Actual January through December 2015 Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget $ Over/Under Budget % of Budget 5600 TRAINING & EDUCATION EXPENSE 5610 Firefighting Training 0 0 7, % Fire Academy 140 2, (2,614) 100.0% 5610 Firefighting Training - Other 170 8, ,000 3, % Total 5610 Firefighting Training ,470 7,312 12, % 5620 Medical Training 0 1,695 1,572 5,000 3, % 5650 Admin/Other Training 180 1, ,000 (10) 101.0% 5651 Health and Wellness ,500 1, % 5652 Tuition Reimbursement % Total 5600 TRAINING & EDUCATION EXPENSE ,175 10,584 19,500 5, % 5700 UTILITIES EXPENSE 5710 Electricity Expense 5711 Electric - Station # ,480 7,347 7,400 (80) 101.1% 5712 Electric - Station # ,833 7,637 7,700 (133) 101.7% 5713 Electric - Station # ,409 6,464 6, % 5714 Electric - Admin Office , % Total 5710 Electricity Expense 1,904 22,124 24,879 22,002 (122) 100.6% 5720 Heating/Gas Expense 5721 Heating - Station #1 1,327 7,911 6,810 10,000 2, % 5722 Heating - Station # ,514 5,596 7,000 1, % 5723 Heating - Station # ,908 5,422 7,000 1, % 5724 Heating - Admin Office 0 0 2, % Total 5720 Heating/Gas Expense 2,874 19,333 19,831 24,000 4, % 5730 Water & Sewer Expense 5731 Water - Station # ,811 1,623 1,655 (156) 109.4% 5732 Water - Station # % 5733 Water - Station # ,013 4,770 5, % 5734 Water - Admin Office % Total 5730 Water & Sewer Expense 676 6,857 6,770 6, % 5740 Trash Collection 5741 Trash - Station # ,156 1,134 1, % 5742 Trash - Station # , % 5743 Trash - Station # ,059 1,016 1, % 5744 Trash - Admin Office % Total 5740 Trash Collection 434 3,213 3,671 3, % Total 5700 UTILITIES EXPENSE 5,888 51,527 55,151 56,499 4, % 5900 FINANCE - DEBT SERVICE 5910 Lease Principal - Zions Bank 0 51, ,268 14, % 5911 Lease Principal - # , ,950 (127,233) 444.3% 5912 Lease Principal - # , , % 5913 Lease Principal - # , , % 5920 Interest Expense 0 22,113 76,528 (22,113) 5930 Depreciation Expense 216,872 0 Total 5900 FINANCE - DEBT SERVICE 0 415, , ,097 (134,532) 147.9% TOTAL EXPENSES 554,181 5,316,632 5,094,219 5,236,758 (79,874) 101.5% Page 4 of 5

7 1:25 PM 11/10/15 Accrual Basis Tri-Lakes Monument Fire Protection District Profit & Loss Budget vs. Actual January through December 2015 Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget $ Over/Under Budget % of Budget 6000 CAPITAL IMPROVEMENT FUND 6100 Buildings Capital Outlay (10) 6134 Admin 9,916 1,699 (11) 6131 BCO - Station # ,154 75,000 (75,000) 0.0% 6132 BCO - Station #2 63,373 Total 6100 Buildings Capital Outlay 0 9,916 78,226 75,000 (65,084) 13.2% 6200 Communications Capital Outlay 7,200 10, ,200 (15,900) 6400 Vehicle Capital Outlay Admin Vehicle Capital Outlay ,500 (53,500) 0.0% (12) 6420 Fire Vehicle Capital Outlay 7, , , , % Total 6400 Vehicle Capital Outlay 7, , , , % 6500 Equipment Capital Outlay (13) 6520 Medical Equipment 36,125 45,000 Total 6000 CAPITAL IMPROVEMENT FUND 7, ,097 78, , , % 1 - $4,100 related to move to People's bank and refinancing 2 - $2,600 related to newhire and promotional process which we do not have separate line items for 3 - Extra fire prevention supplies 4 - Annual cost of minimum staffing 5 - Typo or incorrect assessment 6 - D/C health insurance not factored in /16 in same budget year 8 - Flex Savings transactions misclassified (near budget) 9 - Promotions and new employees 10 - Cost of Gleneagle move 11 - Well expense pushed to Payoff and Brush truck deposit 13-50% share of defibrillators Page 5 of 5

8 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: February 24, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting January 27, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) Old Business New Business X. Chief s Report XI. XII. Future Agenda Items Adjournment

9 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: January 27, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order - Vice President Lance called the meeting to 6:31P II. III. IV. Pledge of Allegiance Roll Call - Present: Bill Ingram, John Hildebrandt, Tom Tharnish, Roger Lance - Absent: Larry Smith, Mike Smaldino, Jake Shirk, excused. Approval of Agenda - Agenda reviewed and approved. (Ingram: 4-0). V. Approval of Minutes - Regular meeting, December 8, 2015, minutes reviewed and approved as amended. (Tharnish: 4-0). VI. VII. VIII. IX. Financial Report - Financial report read and approved. (Tharnish: 4-0). Items not on the Agenda Board/Citizen/Staff Comment - Reporter for the OCN, participated in County training, titled Operation Deep Freeze and commented on event. Old Business New Business a. Appointment of Designated Election Official MOTION: To appoint Fire Chief, Chris Truty, as the District s designated election official (DEO) for the May, 2016, election. (Hildebrandt: 4-0). b. November 2016 Board of Directors meeting date MOTION: To amend November Board Meeting date from November 16, 2016 to November 15, 2016, with caveat that board members absent from tonight s meeting can attend. (Hildebrandt: 4-0)

10 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector X. Chief s Report XI. XII. Future Agenda Items a. Quarterly update on ambulance billing b. George K. Baum Adjournment MOTION: To adjourn. ( Hildebrandt: 4-0). 7:33P

11 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: March 23, 2016, 5:45P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order Sta1, W Hwy 105) II. III. IV. Roll Call Station 1 tour Pledge of Allegiance Town Hall) V. Approval of Agenda VI. VII. VIII. IX. Approval of Minutes - Regular meeting February 24, 2016 Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) Old Business X. New Business a. Refinance Part II XI. XII. XIII. Chief s Report Future Agenda Items Adjournment

12 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: February 24, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order - President Shirk called the meeting to II. III. Pledge of Allegiance Roll Call - Present: Bill Ingram, John Hildebrandt, Roger Lance, Larry Smith, Tom Tharnish, Jake Shirk, Mike Smaldino IV. Approval of Agenda - Agenda reviewed and approved. (Ingram: 7-0). V. Approval of Minutes - Regular meeting, January 27, 2016, minutes reviewed and approved. (Hildebrandt: 4-0). VI. Financial Report - Financial report read and approved. (Ingram: 7-0). VII. Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - May 7, 2016, Community Fire Wise Day - Police and Fire participated in a joint training on excited delirium. VIII. IX. Old Business - Ambulance billing review - Station Tours (Board agreed to do one tour per meeting). New Business - Display of new Battalion Chief vehicle X. Chief s Report

13 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector XI. XII. Future Agenda Items a. Growth update b. Station tour, 5:45P Adjournment - MOTION: To adjourn. (Lance: 7-0)@ 7:49p

14 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING AGENDA Meeting Date/Time: April 27, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting February 24, 2016 (March meeting cancelled) VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) New Business a. Refinance Part II b. Policy 412 Community Room MOTION: To approve Policy #412 Community Room Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions X. Chief s Report XI. XII. Future Agenda Items Adjournment

15 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: February 24, 2016, 6:30P LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order - President Shirk called the meeting to II. III. Pledge of Allegiance Roll Call - Present: Bill Ingram, John Hildebrandt, Roger Lance, Larry Smith, Tom Tharnish, Jake Shirk, Mike Smaldino IV. Approval of Agenda - Agenda reviewed and approved. (Ingram: 7-0). V. Approval of Minutes - Regular meeting, January 27, 2016, minutes reviewed and approved. (Hildebrandt: 4-0). VI. Financial Report - Financial report read and approved. (Ingram: 7-0). VII. Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - May 7, 2016, Community Fire Wise Day - Police and Fire participated in a joint training on excited delirium. VIII. IX. Old Business - Ambulance billing review - Station Tours (Board agreed to do one tour per meeting). New Business - Display of new Battalion Chief vehicle X. Chief s Report

16 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector XI. XII. Future Agenda Items a. Growth update b. Station tour, 5:45P Adjournment - MOTION: To adjourn. (Lance: 7-0)@ 7:49p

17 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: May 25, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Oath of Office for new Board members Roll Call V. Approval of Agenda VI. VII. VIII. Approval of Minutes - Regular meeting April 27, 2016 Financial Report Election of Board Officers MOTION: President/Chairman MOTION: Vice-President MOTION: Treasurer MOTION: Secretary IX. Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) X. New Business a. Acknowledge Service for Bill Ingram and Larry Smith RESOLUTION Larry Smith Service RESOLUTION Bill Ingram Service b. Refinance RESOLUTION Fire Station Refinancing c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification d. Future elections discussion

18 Jason Buckingham, DIrector XI. XII. XIII. XIV. Old Business a. Station Tours Chief s Report Future Agenda Items Adjournment

19 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector MEETING MINUTES Meeting Date/Time: April 27, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order - President Shirk called the meeting to II. Pledge of Allegiance III. Roll Call Present: Absent: Mike Smaldino, Roger Lance, John Hildebrandt, Tom Tharnish, Jake Shirk Bill Ingram and Larry Smith (excused) IV. Approval of Agenda - Agenda reviewed and approved. (Smaldino: 5-0). V. Approval of Minutes - Regular meeting February 24, 2016 approval. (Smaldino: 5-0). (March meeting cancelled) VI. VII. VIII. Financial Report - Financial report reviewed and approved. (Lance: 5-0). Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) a. President Shirk commended Captain Mola and his crew. b. Chief Truty introduced the District s part time accountant, Sharon Solheim. New Business a. Refinance Part II - Postponement of refinance of the station until May meeting - Refinance of Engine RESOLUTION Refinance of 2005 Engine MOTION: To approve resolution approving financing the lease/purchase agreement with Peoples National Bank. (Smaldino: 5-0). b. Policy 412 Community Room (Corrected Policy #413) MOTION: To approve Policy #413 Community Room. (Lance: 5-0) IX. Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions.

20 Bill Ingram, Director Larry Smith, Director Tom Tharnish, DIrector - The Board gave the Chief approval to continue discussions of consolidation. Director Lance suggested that all three Districts have one board member from each to sit in on the discussions with the Chiefs. X. Chief s Report a. Legislation updates: House Bill 1088, Impact Fees Senate Bill 183, 911 Deregulation b. New Ambulance, 2281, now in service. Thank you Nate Snyder for all the hard work! c. Plymovents to be installed in all three stations. d. Ambulance Revenue update. Revenue increased with new billing company. e. Hiring update provided by Deputy Chief Trost. District to hire 3 new medics to train as firefighters. MOTION: Pending available funding, the District will hire an additional firefighter for 2017 and to consider the advancement of the 2018 firefighter. (Smaldino: 5-0). f. Stations update provided by Deputy Chief Trost. Station 1 well update g. Fleet update provided by Deputy Chief Trost h. The Chief signed a contract for Fire Marshal Vincent to be part of a county fire investigator team. i. The District is hosting two upcoming events: - County Wildland Preparedness on May 13 th - Colorado Fire Training Officers on May 12 th j. Station Tour options k. Mill levy committee update l. Happy Administrative Professional Day-thank you Jen Martin and Sharon Solheim XI. XII. Future Agenda Items a. Acknowledge Service for Bill Ingram and Larry Smith b. Swear in New Board Members c. Future election discussion Adjournment MOTION: To adjourn. (Lance: 5-0) 8:33P

21 (719) Jacob Shirk, President Thomas Tharnish, Director Jason Buckingham, Director RESOLUTION A RESOLUTION RECOGNIZING THE 2 YEARS OF SERVICE OF LARRY SMITH TO THE TRI-LAKES MONUMENT FIRE PROTECTION DISTRICT AS BOARD DIRECTOR. WHEREAS, the Tri-Lakes Monument Fire Protection District existed as a relatively young organization in 2014; WHEREAS, having a desire to serve his community, Larry Smith was elected as a member of the Board of Directors on May 6, 2014; WHEREAS, Larry Smith was instrumental in the continued development of the young Tri-Lakes Monument Fire Protection District; WHEREAS, Larry Smith has served on the Board of Directors for the Tri-Lakes Monument Fire Protection District for 2 consecutive years; NOW, THEREFORE, BE IT RESOLVED BY THE OF THE TRI-LAKES MONUMENT FIRE PROTECTION DISTRICT, COLORADO: 1. To recognize the outstanding service of Larry Smith to the Tri-Lakes Monument Fire Protection District and the community of the Tri-Lakes region for 2 years, and; 2. On behalf of the residents of and the members of the Tri-Lakes Monument Fire Protection District award a Service of Distinction plaque to Larry Smith for his years of community service. Adopted this 25 th day of May Jacob V. Shirk President Tri-Lakes Monument Fire Protection District

22 (719) Jacob Shirk, President Thomas Tharnish, Director Jason Buckingham, Director RESOLUTION A RESOLUTION RECOGNIZING THE 15 YEARS OF SERVICE OF BILL INGRAM TO THE WOODMOOR MONUMENT AND S AS BOARD DIRECTOR. WHEREAS, the Woodmoor Monument Fire Protection District existed as a single station fire protection district in 2001; WHEREAS, having a desire to serve his community, Bill Ingram was appointed as a member of the Board of Directors of the Woodmoor Monument Fire Protection District in 2001; WHEREAS, the Tri-Lakes Fire Protection District existed as a fire protection district surrounding the Woodmoor Monument Fire Protection District in 2004; WHEREAS, the Tri-Lakes and Woodmoor Monument Fire Protection Districts began consolidation efforts in 2004 continuing through 2007; WHEREAS, Bill Ingram was instrumental in the successful and complete consolidation of the Tri-Lakes and Woodmoor Monument Fire Protection Districts into the Tri-Lakes Monument Fire Protection District; WHEREAS, Bill Ingram has led the continued development of the young Tri-Lakes Monument Fire Protection District; WHEREAS, Bill Ingram has served on the Board of Directors for the Woodmoor Monument and Tri-Lakes Monument Fire Protection Districts for 15 consecutive years; NOW, THEREFORE, BE IT RESOLVED BY THE OF THE TRI-LAKES MONUMENT FIRE PROTECTION DISTRICT, COLORADO: 1. To recognize the outstanding service of Bill Ingram to the Tri-Lakes Monument Fire Protection District and the community of the Tri-Lakes region for 15 years, and; 2. On behalf of the residents of and the members of the Tri-Lakes Monument Fire Protection District award a Service of Distinction plaque to Bill Ingram for his years of community service. Adopted this 25 th day of May Jacob V. Shirk, President Tri-Lakes Monument Fire Protection District

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24 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: June 22, 2016, 5:00P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Roll Call Approval of Agenda Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) V. Old Business a. Station Tours i. CSFD Station Copper Center Pkwy (5:30p) ii. TLMFPD Sta Roller Coaster Rd (6:00p) iii. TLMFPD Sta Woodmoor Dr (6:30p) iv. TLMFPD Sta Hwy 105 (7:00) VI. VII. Future Agenda Items a. TLWC Grant acknowledgement b. Peak Leadership Introduction Adjournment

25 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: July 27, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting May 25, Regular meeting June 22, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) New Business a. Tri-Lakes Women s Club Grant Acknowledgement b. Peak Leadership Introduction c. Colorado Indigent Care Program Approval Old Business X. Chief s Report XI. XII. Future Agenda Items Adjournment

26 Jason Buckingham, DIrector MINUTES Meeting Date/Time: May 25, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:30p) II. III. Pledge of Allegiance Oath of Office for new Board members - Roger Lance, Terri Hayes, Jason Buckingham and Thomas Tharnish sworn in by Chairman Jake Shirk. IV. Roll Call (Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham) (Excused: Smaldino) V. Approval of Agenda (Lance: 6-0) VI. Approval of Minutes (Hildebrandt: 4-0) - Regular meeting April 27, 2016 VII. Financial Report (Lance: 6-0) VIII. Election of Board Officers MOTION: President/Chairman MOTION: Vice-President MOTION: Treasurer MOTION: Secretary _Jake Shirk (Ayes: 6 Nays: 0) Roger Lance (Ayes: 6 Nays: 0) John Hildebrandt (Ayes: 6 Nays: 0) Mike Smaldino (Ayes: 6 Nays: 0) IX. Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - Jake Shirk expressed his appreciation for B/C Mike Keough s work with Manitou PD and also his congratulation to Lt. Mo Ayala for completing the Monument PD s citizen academy. X. New Business a. Acknowledge Service for Bill Ingram and Larry Smith RESOLUTION Larry Smith Service MOTION: To approve resolution thanking Larry Smith for his 2 years of service (Lance: 6-0) - Larry Smith heard and accepted a resolution appreciating his 2 years of service to the District and was awarded a Service of Distinction plaque. RESOLUTION Bill Ingram Service MOTION: To approve resolution thanking Bill Ingram for his 15 years of service (Hildebrandt:

27 Jason Buckingham, DIrector 6-0) - A resolution was approved honoring Bill Ingram for his 15 years of service to the Woodmoor Monument and Tri-Lakes Monument FPDs. Bill, who was unavailable to attend the meeting, was also awarded a Service of Distinction plaque. b. Refinance RESOLUTION Fire Station Refinancing MOTION: To approve resolution approving financing the lease/purchase agreement for Fire Station 1 with Peoples National Bank. (Tharnish: 6-0) - The final refinancing plan of the District s debt with People s Bank was approved. This plan is to refinance the District s remaining $764,425 with no term extension to save the District $42,692 less closing costs. c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification. (Hildebrandt: 6-0) - The District will be seeking paramedic applicants for the position of firefighter/paramedic however, the existing wage schedule does not depict a wage for paramedic without a firefighter certification. This modification to the wage schedule approves this. It s expected that the new hires will be onboard around Labor Day. d. Future elections discussion - Chief Truty presented information about the last ballot election that showed only a 9.4% response rate on the mail-in ballot for Board of Directors. The question was posed to the Board regarding good use of limited funds when the approximate expense for a mail-ballot is $40,000. Consensus of Board members was that with that low of response rate, funds could be better used elsewhere and that for the purposes of Board elections, the 2018 election would be a polling place election. No formal approval vote taken, but general direction was given to the Fire Chief by the Board about proceeding next time. XI. XII. Old Business a. Station Tours - The Board has chosen to use their June Board meeting to tour all three fire stations as well as CSFD Sta22. Chief Truty advised that Sta22 is a great example of a contemporary fire station and would like to use it as a basis of comparison to the District s stations. Start time will be around 5:00p. Chief s Report - Chief Truty provided handbooks to the Board members. These handbooks contain a variety of information related to the management and operations of the District. - HB1088 is expected to be signed next week. The signing of the bill allows the District to move forward with discussing the establishment of impact fees with builders.

28 Jason Buckingham, DIrector - The cutover for the new well at Station 1 is expected to occur tomorrow and will finally allow Station 1 to have its own water supply. - Station 2 s septic field is having problems related to elevated watertables due to the winter snowmelt. D/C Trost and Chief Truty will be meeting with an engineer next week to discuss various solution options. - D/C Trost is still working with Ford on what their contribution may be to replacing 2281s ambulance motor. Ford is requesting maintenance records that D/C Trost is in the process of gathering. - An additional merger meeting took place between TLM, DW, and BF fire districts but nothing new to report. - The District s annual audit begins next week. - TLMFPD will be working with a local leadership organization, Peak Leadership, to provide leadership and teamwork guidance to District staff. The organization, made up of several retired AFA professors will have regular interaction with all levels of District staff to help promote professional and organizational growth. It s expected that Peak Leadership will provide a brief presentation to the Board at an upcoming Board meeting. XIII. XIV. Future Agenda Items Adjournment (7:40p)

29 Jason Buckingham, DIrector MINUTES Meeting Date/Time: Jun 22, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:30p) II. Roll Call (Present: Shirk, Lance, Hildebrandt, Smaldino, Tharnish, Hayes, Buckingham) (Excused: Tharnish) III. Approval of Agenda (Lance: 6-0) IV. Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) V. Old Business a. Impact Fee Study Chief Truty presented a proposal from BBC Research to provide an impact fee study for the entire district which would be in accordance with the new recently passed state law. BBC advised that they would provide a service-equivalent quote which develops an estimated cost that existing services provide and then that amount is applied to all new development. MOTION: To accept engagement letter from BBC Research and Consulting to conduct a rational nexus impact fee study for a cost to not exceed $10,000. (Hildebrandt: 6-0) b. Station Tours i. CSFD Station Copper Center Pkwy (5:30p) ii. TLMFPD Sta Roller Coaster Rd (6:00p) iii. TLMFPD Sta Woodmoor Dr (6:30p) iv. TLMFPD Sta Hwy 105 (7:00) - Chairman Shirk and Chief Truty chauffered the attending Board including an OCN reporter to the new CSFD fire station and then to the 3 TLM fire stations. The purpose of seeing the new CSFD station was to show the Board the design of a contemporary fire station and its functionality for full-time crews. This evaluation was to create a basis for comparison when the TLM Board reviewed the three TLM stations subsequent to the CSFD station. VI. Adjournment (7:40p)

30 Jason Buckingham, DIrector MEETING AGENDA Meeting Date/Time: August 24, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting July 27, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) New Business a. Auditor Report Old Business a. Impact Fee Update RESOLUTION : A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule X. Chief s Report XI. XII. Future Agenda Items Adjournment

31 Jason Buckingham, DIrector MEETING MINUTES Meeting Date/Time: July 27, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:32p) II. Pledge of Allegiance III. Roll Call - Present: Shirk, Lance Hildebrandt, Tharnish, Hayes Absent: Buckingham (Excused), Smaldino IV. Approval of Agenda - Agenda reviewed and approved. (Hayes: 5-0). V. Approval of Minutes - Regular meeting May 25, Reviewed and approved. (Hayes: 5-0). - Regular meeting June 22, Reviewed and approved with removal of Tharnish being listed as present during roll call. (Hildebrandt: 5-0). VI. VII. VIII. IX. Financial Report - Financial report reviewed and approved. (Lance: 5-0). Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - Introduction of Rebecca Weese, CPA (District new accountant). New Business a. Tri-Lakes Women s Club Grant Acknowledgement. o Battalion Chief Dooley did demonstration of the vests. b. Peak Leadership Introduction o Drs. John Anderson and Robert Ginnett introduced themselves and described the services they will be providing to the organization, pro bono. o Board requested copy of the assessment provided to them. c. Colorado Indigent Care Program Approval - MOTION: To approve Colorado Indigent Care Program Contract. (Hayes: 5-0). - MOTION: To give the Chief authority to automatically renew contract each year with condition that numbers are tracked annually. (Hayes: 5-0). Old Business

32 Jason Buckingham, DIrector X. Chief s Report a. 2 new ambulances are now here b. Hiring update-4 conditional offers. Plan for the new recruits to attend a CSFD training academy. c. No update to report on Wescott/Black Forest merger. d audit-extension filed due to pension annual reports not being available until June. e. Impact fees - BBC Research hired to do study. f. Ambulance claim - waiting for insurance to give us an answer. g. Insurance update provided by JMartin. h. Fleet update provided by DC Trost. i. Stations update provided by DC Trost. j. Station tour feedback from Board. XI. XII. Future Agenda Items a Auditor Report b. Impact Fee Study update Adjournment - MOTION: To adjourn. (Hildebrandt: 5-0) 7:55p.

33 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: September 28, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting August 24, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) Public Hearing 2016 Amended Budget New Business a Amended Budget RESOLUTION : To approve the 2016 Amended budget as presented RESOLUTION : To appropriate sums of money to various funds b Draft Budget Presentation X. Old Business a. Hiring update XI. XII. XIII. XIV. Chief s Report Future Agenda Items Executive Session - pursuant to CRS Section (4)(b) with counsel for the District for legal advice on impact fees and employment issues. Adjournment

34 Jason Buckingham, DIrector MEETING MINUTES Meeting Date/Time: August 24, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:30P) II. III. IV. Pledge of Allegiance Roll Call Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Smaldino (Excused) Approval of Agenda - Agenda reviewed and approved. (Hayes: 6-0). V. Approval of Minutes - Regular meeting July 27, Reviewed and approved. (Hildebrandt: 6-0). VI. VII. Financial Report - Financial Report reviewed and approved. (Buckingham: 6-0). Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - Treasurer Hildebrandt commented on article from Arlington that removed American flags from the vehicles and he opposed the decision. - Director Hayes encouraged all to take the survey on the Town of Monument website which pertains to the comprehensive plan of the Town. - President Shirk, concerned with staffing, directed the Chief to make this a priority to fix. VIII. IX. New Business a. Auditor Report MOTION: To accept the 2015 audit for the Tri-Lakes Monument Fire Protection District as presented. (Hildebrandt: 6-0) Old Business a. Impact Fee Update RESOLUTION : A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule. (Lance: 6-0). X. Chief s Report a. New hire update

35 Jason Buckingham, DIrector b. Staffing update. The Board of Directors request that the Chief, put his 5 point solutions in writing, as well as submit timeline to complete each point. In addition, the Board requests for monthly progress reports. c budget priorities (staffing, wages, operations, fleet, station, training). d. Peak Leadership update. Director Lance request assessment sent to the Board prior to the next Board of Directors meeting. e. AFG Grant denied f. Adult Care Facility g. Congratulations Keegan Black and Mike Smith for passing their aerial driver certification for the State of Colorado. XI. XII. Future Agenda Items a Amended Budget b Budget c Mill levy plan Adjournment - MOTION: To adjourn. (Hildebrandt: 6-0) 9:06P.

36 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: October 26, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting September 28, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) New Business a. Heather Young, Girl Scout Troop 536 Old Business a. Hiring update b Budget discussion c. Wages update X. Chief s Report XI. XII. XIII. Future Agenda Items Executive Session - Executive session pursuant to C.R.S. Section (4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. Adjournment (GO CUBS!!!)

37 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: September 28, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:30pm) II. III. IV. Pledge of Allegiance Roll Call Present: Shirk, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Lance, Smaldino (Excused). Approval of Agenda -Agenda reviewed and approved with public discussion of amended budget moved prior to Resolution approval. (Hayes: 5-0). V. Approval of Minutes -Regular meeting August 24, Reviewed and approved. (Hildebrandt: 5-0). VI. VII. VIII. IX. Financial Report -Financial report reviewed and approved. (Buckingham: 5-0). Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) Public Hearing 2016 Amended Budget MOTION: To open the public hearing on the approval of the amended 2016 budget approval. (Hayes: 5-0) There was no public who spoke in favor nor in opposition. MOTION: To close the public hearing on approval of the 2016 amended budget. (Hildebrandt: 5-0). New Business a Amended Budget RESOLUTION : MOTION: To approve the 2016 Amended budget as presented. (Hildebrandt: 5-0). RESOLUTION : MOTION: To appropriate sums of money to various funds. (Buckingham: 5-0). b Draft Budget Presentation X. Old Business

38 Jason Buckingham, Director a. Hiring update- Board request timeline to be set and request update on lateral hiring be presented at next meeting. (See MEMO submitted by the Chief). XI. Chief s Report a. Update on Peak Leadership-Group out of town b. TLMFPD participated in poverty simulation with community coordinated by Tri-Lakes Cares and United Way. XII. XIII. XIV. Future Agenda Items a. Hiring update b Budget c. Wage update Executive Session - pursuant to CRS Section (4)(b) with counsel for the District for legal advice on impact fees and employment issues. (7:36 pm). Adjournment MOTION to adjourn. (Hildebrandt: 5-0)

39 Jason Buckingham, Director MEETING AGENDA Meeting Date/Time: November 15, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order II. III. IV. Pledge of Allegiance Roll Call Approval of Agenda V. Approval of Minutes - Regular meeting October 26, 2016 VI. VII. VIII. IX. Financial Report Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) PUBLIC HEARING 2017 Proposed Budget New Business a. Location discussion for 2017 Board Meetings MOTION: To move the 2017 TLMFPD Board meetings to Fire Station 1 MOTION: To accept the 2017 Board meeting schedule b Fee Schedule MOTION: To accept the 2017 Fee Schedule as proposed X. Old Business a Proposed Budget Rev 3 XI. XII. XIII. Chief s Report Future Agenda Items Adjournment

40 Jason Buckingham, Director MEETING MINUTES Meeting Date/Time: October 26, 2016, 6:30P LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO I. Call to Order (6:30 pm) II. III. IV. Pledge of Allegiance Roll Call Present: Smaldino, Hildebrandt, Lance, Tharnish, Buckingham Absent: Shirk, Hayes (Excused) Approval of Agenda - Agenda reviewed and approved. (Hildebrandt: 5-0). V. Approval of Minutes - Regular meeting September 28, Reviewed and approved. (Hildebrandt: 5-0). VI. VII. VIII. IX. Financial Report - Financial report reviewed and approved. (Smaldino: 5-0). Items not on the Agenda Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) New Business a. Heather Young, Girl Scout Troop 536-Heather made 22 teddy bears for pediatric patients that need transporting by ambulance. Thank you Heather. Old Business a. Hiring update- the Chief thanked Deputy Chief Trost and the hiring committee for all their hard work. DC Trost gave update on current hiring process. b Budget discussion. The Board gave the Chief permission to explore options with finding a permanent location for the administration building. c. Wages update With the priority of the budget being personnel wages, raises for all staff with the exception of Chief and Deputy Chief were increased from 3% to 6% X. Chief s Report a. Deputy Chief Trost gave update on fleet and stations. b. Peak Leadership update c. Impact Fees report d. J Martin gave update on fire prevention. Crews spoke to 1034 kids during the month of October in educating them about fire safety. Thank you to District 38 for spoiling our staff

41 Jason Buckingham, Director for September 21 st Emergency Responder Appreciation Day. JMartin also gave update on FPPA Annual Conference which she attended and ambulance billing claim status. e fee schedule f meeting location XI. Future Agenda Items a Budget Hearing b Fee Schedule c Meeting location MOTION: To go into executive session. (Hildebrandt: 5-0) 8:10 pm. XII. XIII. Executive Session - Executive session pursuant to C.R.S. Section (4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. (End: 9:42 pm) Adjournment (GO CUBS!!!)