Blue Lake Township Kalkaska County, Michigan Minutes Township Board Meeting Wednesday, January 8, Present

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1 Blue Lake Township Kalkaska County, Michigan Minutes Township Board Meeting Wednesday, January 8, Present I. Meeting Call to Order at 7:00 pm - McCulloch II. Pledge of Allegiance McCulloch III. Roll Call of Officers Present: Almose, McCulloch, Nichol, Shoemaker, and Shaw all present. IV. Adoption of Agenda McCulloch - Motion to adopt agenda by Almose, supported by Shoemaker, motion carried. V. Minutes of last meeting Nichol Motion to approve Minutes of last meeting dated December 4, 2013 by Almose, supported by Shaw, motion carried. VI. Treasurers Report - Almose The Treasurers report was accepted. 1. Motion by Nichol to accept the Summer Tax Collection Agreement with Kalkaska County Schools, support by Shoemaker, motion carried. VII. Clerks Report - Nichol 1. Approve Payment of Bills in the amount of $17, Motion to approve Clerk s report by Almose, supported by Shoemaker, motion carried. 2. Audit results for FYE VIII. Correspondents and Guests 1. Brian Peacock - Community Officer a. There were 14 incidents in the township for November and 9 in the month of December. 2. County Commissioner Kohn Fisher N/A 3. John Rogers KCRC Manager a. Rogers discussed Local and Primary Road PASER information the RC collected in 2013; with the majority of County roads rated at 3 (Poor) and 4 (Fair). Snow removal leaves the County with about $200 per mile for maintenance. IX. Public Input: Discussion regarding snowplowing snowmobile crossings and public access sites for ice fishing. The DNR does not cover the cost for snowplowing although, they collect fees from citizens for both fishing licenses and snowmobile trail permits. X. Township Reports 1. Assessors Report Grimm a. Board of Review met on December 10 th to consider four errors and/or omissions. They met again for a special meeting on December 24 th to consider a VA tax exemption. The exemption was denied as the Veteran must be the sole owner of the property. In this case, the individual was not. b. Grimm discovered discrepancies with the original calculations which produced the 2014 assessed values. After appealing the first study to the County, the final study still showed an increase in assessed value but at a much smaller percent. c. Ratios for the L-4018 are included in the report. All construction in the township has been reviewed allowing for preparation of the ECF determinations, land values and completion of the 2014 assessment rolls. d. The full report is available in the Clerk s office. 2. Fire Department Report Barr a. There was one snowmobile accident run for the month of December. b. Normal training cycle was accomplished. c. The annual Christmas Party was exceptional. 3. Planning Board Report R Allen

2 a. Still working on fire work and rental property restrictions. b. Rhonda Allen, John Hughes and Mary Shaw s terms are expiring. c. Motion by McCulloch to reappoint Rhonda Allen and Mary Shaw to the Planning Board with terms expiring January of 2017, supported by Shoemaker, motion carried. d. One seat is still vacant. Vern Reidsma, Patty Reidsma and Al Martin are being considered. e. The full report is available in the Clerk s office. 4. Zoning Board of Appeals McCulloch a. Larry Shoemaker s term is expiring. Motion by McCulloch to reappoint Larry Shoemaker to the Zoning Board of Appeals with term expiring January 2017, support by Nichol, motion carried. 5. Zoning Administrator Shearer a. There were no permits issued in December. 6. Hospital Report - McCulloch a. Kevin Rogols was hired as the new CEO and will begin on February 3 rd. Jim Austin will remain until the end of February to help with the transition. b. The agreement to purchase Kalkaska Family Practice is expected to be finalized by March 1 st. All employees of KFP including the doctors will be employees of KMHC. The hospital and doctors felt this agreement was essential in order to retain physicians in the area. c. The full report is available in the Clerk s office. 7. Road Committee Report Allen a. The KCRC would like to have a Blue Lake Township Liaison to the RC. b. Do not follow snow plows too closely as they may need to make maneuvers which can create dangerous situations for those following too close. XI. Board Member Comments and Input 1. Motion by Almose to pay a fee of $50 to the Kalkaska Chapter of MTA (mainly for postage costs), supported by Shoemaker, motion carried. XII. Old Business XIII. New Business 1. Township fees to be discussed next month. XIV. Adjournment 1. Motion to adjourn at 8:27 pm by Shoemaker, supported by Nichol, motion carried.

3 Blue Lake Township Kalkaska County, Michigan Minutes Township Board Meeting Wednesday, February 5, Present I. Meeting Call to Order at 7:00 pm - McCulloch II. Pledge of Allegiance McCulloch III. Roll Call of Officers Present: Almose, McCulloch, Nichol, Shoemaker, and Shaw all present. IV. Adoption of Agenda McCulloch Motion to adopt agenda by Nichol, supported by Almose, motion carried. V. Minutes of last meeting Nichol Motion to approve Minutes of last meeting dated January 8, 2014 by Almose, supported by Shaw, motion carried. VI. Treasurers Report - Almose The Treasurers report was accepted. VII. Clerks Report - Nichol 1. Approve Payment of Bills for a balance of $19, Motion to approve Clerk s report by Shaw, supported by Shoemaker, motion carried. VIII. Correspondents and Guests 1. Brian Peacock - Community Officer a. There were 10 incidences in the Township for January. 2. County Commissioner Kohn Fisher a. New Chair of County Board along with new makeup of subcommittees. Six applicants for Controller. Only the Personnel committee will interview and should be done by weeks end. Discussed the KCRC s millage request and how that may affect the Village (who has their own millage) and if the DDA language will appear on the ballots. The COA will also seek a new millage this August. The Library will seek a renewal of their millage. RFP s went out for Auditing. IX. Public Input (No comments) X. Township Reports none 1. Assessors Report Grimm a. The March Board of Review meeting dates have been scheduled. The Organizational meeting will be March 4th at 1:30 pm; appeals will be heard March 10th from 9 am until noon and from 1:00 4:00 pm and March 12 th from 1:00-4:00pm and 6:00 9:00 pm. b. Grimm hopes to have Assessments in the mail by February 20 th. c. The full report is available in the Clerk s office. 2. Fire Department Report Barr a. There were two snow mobile accidents in the month of January. An oil well venting gas was responded to as well. b. The normal training cycle was adhered to. c. Motion by Nichol to hire McCullen Exacting, LLC to remove snow banks at the hall and well for $400, support by Almose, motion carried. 3. Planning Board Report Allen a. Motion by McCulloch to appoint Al Martin to the Planning Commission board, supported by Shoemaker, motion carried. 4. Zoning Board of Appeals no report/no meeting 5. Zoning Administrator Shearer a. There were no permits issued in January.

4 6. Hospital Report - McCulloch a. New officers were appointed for b. A proposed budget for next year was passed. Included was a payment from Townships at.01 mills (for Blue Lake, the amount is approximately $1060). c. A new CT scanner was installed. This unit uses between 50 70% less radiation, operation is twice as fast and produces higher resolution scans than the older unit. d. New Medicare rules are being implemented due to the Health Care Reform Act. e. The full report is available in the Clerk s office. 7. Road Committee Report Allen a. Discussion regarding the KCRC s August 2014 Millage request. XI. Board Member Comments and Input 1. Shoemaker will be absent for the March meeting (he will be visiting his new grandchild) 2. Nichol will speak with the MTA regarding their new wage survey (as March the board is to decide on wages) 3. The Lawnsmith was sent a letter requesting him to submit a new bid for lawn care. 4. Nichol reported on QVF training she received this month in Lansing. XII. New Business 1. Motion by Shaw to impose a $25 permit fee for new zoning rule regarding removal of trees in the greenbelt with an up to $300 late fee (discretion of Zoning Administrator), supported by Almose, motion carried XIII. Old Business XIV. Adjournment 1. Motion to adjourn at 8:38 pm by Shoemaker, supported by Nichol, motion carried.

5 Blue Lake Township Kalkaska County, Michigan Minutes Township Board Meeting Wednesday, March 5, Present I. Meeting Call to Order at 7:00 pm - McCulloch II. Pledge of Allegiance McCulloch III. Roll Call of Officers Present: Almose, McCulloch, Nichol, and Shaw present, Shoemaker absent. IV. Adoption of Agenda McCulloch Motion to adopt agenda by Almose, supported by Nichol, motion carried. V. Minutes of last meeting Nichol Motion to approve Minutes of last meeting dated February 5, 2014 by Shaw, supported by Almose, motion carried. VI. Treasurers Report - Almose The Treasurers report was accepted. 1. Supervisor, Treasurer and Clerk signed agreement with TBA to collect taxes. 2. Jo Hughes resigned her position as Deputy Treasurer in February. 3. Janet Gruley was hired as the new Deputy Treasurer. VII. Clerks Report - Nichol 1. Approve Payment of Bills for a balance of $16, Motion to approve Clerk s report by Almose, supported by Shaw, motion carried. VIII. Correspondents and Guests 1. Brian Peacock - Community Officer (not present) Undersheriff Abe DeVol gave report a. There were 15 incidences in the Township for February b. Jane Babrick retired as Sheriff Secretary and was replaced by Jill Juoz. Juoz was the CVA, this position is now being filled by Peggy Quast. c. With regard to 2014 budget, things remain status quo. d. Contract for Deputy Officer for should remain the same as last years. 2. County Commissioner Kohn Fisher (not present) 3. Kevin Rogols CEO KMHC a. Mr. Rogols, new CEO of KMHC introduced himself and gave an overview of what is happening at the hospital. IX. Public Input (No comments) X. Township Reports none 1. Assessors Report Grimm a. The March Board of Review meeting dates have been scheduled. The Organizational meeting was March 4th at1:30 pm; appeals will be heard March 10th from 9 am until noon and from 1:00 4:00 pm and March 12 th from 1:00-4:00pm and 6:00 9:00 pm. b. Taxable Value on residential properties are up an average of 1.6%. The base is set by the State of Michigan. Total taxable value in the Township is down to about $101 Million from $106 Million because of changes in the ANR Personal Property. 2. Fire Department Report Barr a. There were six runs in February including one snow mobile accident and a minivan roll over. b. A first medical responder class will be offered in Kalkaska this month. Two new volunteers signed up. c. Snow piles were pushed back in the parking lot to create more space. 3. Planning Board Report Allen (report given by Shaw) a. Continued work on a fireworks ordinance with rental properties being finished. A plan to set up two public meetings in the upcoming months (possibly May) for these

6 two issues. 4. Zoning Board of Appeals no report/no meeting 5. Zoning Administrator Shearer a. There were no permits issued in February but Shearer has fielded several calls. 6. Hospital Report - McCulloch a. The compliance officer, Coverdill, reported to the KMHC board on the various laws she deals with. b. Electronic records have progressed to the point where individuals can get their own records from a web site. It is called a patient portal and those so inclined may sign up. Both KFP and MFP are participating along with the hospital. c. The KMHC board and CEO will be doing some major strategic planning in the near future. The Blue Lake Township community is welcome to contact McCulloch (KMHC Liaison) with suggestions. d. Doctor Nathan Sailor will be joining KFP in August. He is currently working part-time in the ER. e. The full report is available in the Clerk s office. 7. Road Committee Report Allen a. KCRC is currently running in the red but there are some contingency funds and the State is talking about the possibly of appropriating additional funds due to the severity of this winter and the stains it has put on the RC. XI. Board Member Comments and Input 1. McCulloch reported on oil and gas leases in sections in our township. The auction will take place this coming May. XII. New Business 1. Motion by Nichol to accept The Lawnsmith s proposal for the 2014 and 2015 years at a cost of $960 per year (includes weed and feed) as well as irrigation repairs at parts plus $20 per hour, supported by Almose, motion carried. 2. Motion by Shaw to accept the Gabridge and Company auditing contract for three years at a cost of $3,700 per year, supported by Almose, motion carried. XIII. Old Business 1. Motion by Almose to pass the 2014/2015 Fiscal Year Salary Resolution as follows: 2% increase for all salaried employees and an additional dollar per fire meeting ($13 total) with all other pay remaining the same, supported by Shaw. Roll call vote, Almose, Shaw, Nichol and McCulloch all yeas, resolution passed. Recommendation for the 2015/2016 fiscal year to also have a 2% increase for salaried employees. Almose, Shaw, Nichol and McCulloch in agreement to support for the 2015/2016 fiscal year salary resolution. XIV. Adjournment 1. Motion to adjourn at 8:22 pm by Shaw, supported by Nichol, motion carried.