Limestone Township Fire! Protection District BOARD OF TRUSTEES! MEETING MINUTES!

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1 Board of Trustees Dr. Andrew Bland, President Cindy Weber, Vice President Larry Estep, Secretary Chuck Bassett, Treasurer Tom Helfrich, Trustee Limestone Township Fire Protection District 6105 W. Plank Rd. Peoria, Illinois T (309) F (309) Board@LimestoneFire.net BOARD OF TRUSTEES MEETING Called to order on AT 7:00 PM by Trustee Bland Central Fire Station W. Plank Rd. - Meeting Room - Peoria, Illinois MOMENT OF SILENCE PLEDGE OF ALLEGIANCE I. ROLL CALL BY BOARD SECRETARY Trustee Estep - Present, Trustee Bland - Present, Trustee Helfrich - Present, Trustee Bassett - Not Present, Trustee Weber - Not Present. 3 of 5 Trustees present. Trustee Weber arrived at 7:01PM as present. 4 of 5 Trustees present. II. FIRE FIREFIGHTER APPLICANTS (MAY BE DONE IN CLOSED SESSION) One applicant for review and approval. Firefighter applicant was present to meet and interview with the Board of Trustees. Firefighter candidate Joseph Dill has applied to Limestone. The Board reviewed Candidate Dill s application and all Board members had an opportunity to meet and ask questions of Candidate Dill. Candidate Dill is recommended by the interview committee and Chief Officer. Motion to bring Candidate Dill onto Limestone as a Probationary Firefighter at Central Station by Trustee Estep. Seconded by Trustee Weber. No further discussion. Motion carried 4-0. III. REPORT OF DISTRICT ACCOUNTANT A. Review and approval of Fiscal Year Audit Report Motion to approve the Fiscal Year Audit Report by Trustee Estep. Seconded by Trustee Helfrich. No further discussion. Motion carried 4-0. B. Review and approval of District Accountant Engagement Letter Motion to approve the Accountant Engagement Letter by Trustee Estep. Seconded by Trustee Helfrich. No further discussion. Motion carried of 5

2 IV. REVIEW AND APPROVAL OF TREASURER S REPORT Motion to accept the verbal resignation of Trustee Bassett that was given to Trustee Bland from the Limestone Township Fire Protection District Board of Trustees effective 1/2/2014 by Trustee Bland requiring a written resignation from Trustee Bassett. Seconded by Trustee Estep. No further discussion. Motion carried 4-0. A. December 2013 Treasurer s report Without objections the Treasurer s Report for December 2013 was approved unanimously with no changes. V. REVIEW AND APPROVAL OF NON-REOCCURRING BILLS Item $ Total From Account Lights for 323 and 325 $ Global 502 Premixed chain saw fuel $ Menards (credit card) 565 Light Ballasts $ JDL 556 $ Motion by Trustee Helfrich to approve the non-reoccurring expenses for a total of $ Seconded by Trustee Estep. No further discussion. Motion carried 4-0. VI. REPORT OF DISTRICT ATTORNEY (MAY BE DONE IN CLOSED SESSION) Deputy Chief Kantner is working with Attorney Redlingshafer to complete tax exempts status on new property. VII. REVIEW AND APPROVAL OF MEETING A. Special Meeting Minutes of December 12, 2013 Seeing no changes and without objections the special meeting minutes of December 12, 2013 were approved unanimously as submitted. B. Regular Meeting Minutes of December 14, 2013 Seeing no changes and without objections the regular meeting minutes of December 14, 2013 were approved unanimously as submitted. C. Closed Session Meeting Minutes of December 14, 2013 Seeing no changes and without objections the closed session meeting minutes of December 14, 2013 were approved unanimously as submitted. VIII. TRACKING LOG IX. CITIZEN REMARKS AND CORRESPONDENCE X. REPORT OF COMMAND A. Report of calls 98 total calls in the month December. 75 BLS, 6 Fire, 17 MVA as of 12/30/2013. B. Applicants 2 of 5

3 One applicant was put on earlier in the evening. Currently processing one applicant. C. Personnel Currently looking to fill up to two Captain s positions to fill vacant positions. Motion to authorize two interim Lieutenant positions by Trustee Bland. Seconded by Trustee Helfrich. No further discussion. Motion carried 3-1 with Trustee Estep voting no. Motion to pay Assistant Chief Bynum and Captain Jason $40 per month for cell phone reimbursement by Trustee Weber. Seconded by Trustee Helfrich. Some discussion about why the other Captain was not being requested to be reimbursed. Motion failed 2-2 with Trustee Estep and Trustee Helfrich voting no. Motion to pay Assistant Chief Bynum $40 per month for cell phone reimbursement by Trustee Estep. No second. Motion died without a second. Motion to pay Assistant Chief Bynum and Captain Jason and Captain Helfrich $40 per month for cell phone reimbursement by Trustee Estep. No second. Motion died without a second. Motion to pay Assistant Chief Bynum $40 per month for cell phone reimbursement by Trustee Estep. Seconded by Trustee Helfrich. No further discussion. Motion passed 4-0. D. Apparatus R331 electrical problems, bad fuel tank, and a hole in the compartment. B353 has had the bed remounted and now working on getting pump working and lettering. Will need a state EMS inspection to run EMS calls alone. E. Facilities New light ballast and bulbs in Station 2 and Station 5 Adjusted door closing on Station 4 overhead door. F. SOGs No report G. Grant Funding Applied for insurance carrier grant Previously applied for a state small equipment grant and needs Board signatures. H. Other I. Budget request 3 of 5

4 Item Qty. $ / Each $ Total LFD Pays Grant Pays Account C Cell batteries 1 $ 10 $ 10 $ 10 $0 565 Uniforms - Clothing for Points program (may have been board approved) 1 $ 1,044 $ 1,044 $ 1,044 $0 566 Motion to approve budget request of $1,329 by Trustee Estep. Seconded by Trustee Weber. No further discussion. Motion carried 4-0. XI. BRICKS & MORTOR PROGRAM A. Building project committee report B. Review and approval of Project Labor Agreement Motion to approve the Project Labor Agreement by Trustee Estep. Seconded by Trustee Helfrich. No further discussion. Motion carried 4-0. XII. OLD BUSINESS A. Review and approval of modification of Bond Ordinance to change audit standards No action taken B. Review and approval of Fire Chief Selection process Trustee Estep is going update the Chief Office packet and will send it out to Trustees via for discussion a future meeting. C. Review and approval of purchase of Fire District Apparatus Lettering for Brush $ 275 $ 275 $ 275 $0 502 $ 1,329 $ 1,329 $ 0 Discussion amongst the Board on the purchase of a chase vehicle for use by the Builders Representative. Item Qty. $ / Each $ Total LFD Pays Grant Pays Account Chase Vehicle so 302 can do building project. (order depends upon vendor availability) 1 $ 32,000 $ 32,000 $ 32,000 $0 591 Lights, radio to equip above 1 $ 10,000 $ 10,000 $ 10,000 $0 566 Title and License above vehicle 1 $ 165 $ 165 $ 165 $0 527 $ 42,165 $ 42,165 $ 0 Motion to approve the purchase of Fire District Apparatus not to exceed $42,165 by Trustee Weber. Seconded by Trustee Helfrich. No further discussion. Motion carried 3-1 with Trustee Estep voting no. D. Review and approval of Fire District Officer Positions 4 of 5

5 E. Board Officer Reorganization Motion to nominate Trustee Estep as Secretary/Treasurer of the Board of Trustees by Trustee Bland. Seconded by Trustee Helfrich. No further discussion. Motion carried 3-0 with Trustee Estep not voting. Motion to add Trustee Estep to the Fire District bank accounts including General Fund, Building Fund, Sam s Club, and Credit Card accounts by Trustee Bland. Seconded by Trustee Helfrich. No further discussion. Motion carried 4-0. Motion to create a paid position for a recording secretary/book keeper with wages/salary commensurate with experience by Trustee Bland. Seconded by Trustee Weber. No further discussion. Motion carried 4-0. XIII. XIV. XV. XVI. XVII. NEW BUSINESS OTHER BUSINESS THAT LAWFULLY COMES BEFORE THE BOARD CLOSED SESSION - ROLL CALL VOTE BY BOARD SECRETARY A. Personnel B. Attorney ANNOUNCEMENT/ACKNOWLEDGEMENTS SETTING OF PLACE AND TIME FOR NEXT MEETING OF BOARD OF TRUSTEES The next meeting is the regularly scheduled Board of Trustee meeting on Thursday February 6, 2014 at 7:00PM at Limestone Central Fire Station XVIII. ADJOURNMENT Seeing no objections the meeting was adjourned by Trustee Bland at 9:30 PM. APPROVED THIS 2ND DAY OF JANUARY, ATTEST: Larry Estep, Secretary Board of Trustees Limestone Township Fire Protection District APPROVED: Dr. Andrew Bland, President Board of Trustees Limestone Township Fire Protection District 5 of 5