NOTICE OF REGULAR MEETING AND AGENDA Foresthill Fire Protection District Office Main Street, Foresthill, CA 95631

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1 BOARD OF DIRECTORS Foresthill Fire Protection District P.O. Box 1099 Foresthill, CA Office: (530) Fax: (530) NOTICE OF REGULAR MEETING AND AGENDA Foresthill Fire Protection District Office Main Street, Foresthill, CA DISTRICT BOARD CHRIS REAMS PRESIDENT KEVIN GREENE VICE PRESIDENT RICHARD ARTHUR DIRECTOR TYLER HARKNESS DIRECTOR WALTER REED DIRECTOR KIRK KUSHEN FIRE CHIEF September 13, 2018 at 6:00 p.m. Written material introduced into the record: Citizens wishing to introduce written material on any item into the record at the public meeting are requested to provide a copy of the written material to the Secretary of the Board prior to the meeting date so that the material may be distributed to the Board of Directors prior to the meeting. FLAG SALUTE: CALL MEETING TO ORDER WITH ROLL CALL OF DIRECTORS: Richard Arthur Kevin Greene Tyler Harkness Chris Reams Walter Reed MEETING PROCEDURES: All items on the agenda will be open for public comment before final action is taken. Speakers are requested to restrict comments to the item as it appears on the agenda and stay within a five-minute time limit. The President has the discretion of limiting the total discussion time for an item. As a courtesy to others, please wait to be recognized by the President before comment. Turn off cell phones and any other distracting devices. AGENDA APPROVAL: Board Action may be taken on any item on this agenda. MINUTES APPROVAL: August 9 th Regular Meeting APPROVAL OF AUGUST FINANCIAL REPORT: FIRE CHIEF OPERATIONS REPORT: August Call Volume EMS and Fire Report ACTION ITEMS: 1. Adopt Master Agreement between Placer Hills Fire Protection District and Foresthill Fire Protection District for the purpose of providing reciprocal fire protection and related services under this joint operations agreement. Recommended Action: Adopt Agreement. Public Comment: 2. Adopt Final 2018/2019 Operating Budget. Recommended Action: Adopt Budget. Public Comment: Page 1 of 2

2 Foresthill FPD Agenda September 13, Approve Revision(s) to Job Descriptions: a Captain b Engineer c Firefighter Recommended Action: Approve Revisions. Public Comment: DISCUSSION ITEMS: 1. Volunteer Recruitment Status (Kushen) 2. State Parks Expansion Project 3. Measure F Community Education Project 4. SAFER Grant Status Update REPORTS 1. Finance Committee (Reams/Greene) 2. MOU Negotiation Committee (Arthur/Harkness) a. On Hold until after 9/30/ Long Range Plan Committee (Greene/Harkness) 4. Firefighter s Association (M. Hernandez) 5. Foresthill & Iowa Hill Fire Safe Council Report 6. Director s Reports CORRESPONDENCE: OLD BUSINESS: o Notice of Intention to Engage in the Sale of Alcoholic Beverages. o Letter from Chief Kushen re: Ongoing Maintenance and Repair Costs of Agency Assets used by Multiple Agencies. PUBLIC COMMENT: This is the time for any member of the public to address the Board of Directors on any matter NOT on the agenda that is within the subject matter jurisdiction of the District. Directors and staff are limited by law to brief responses and clarifying questions to comments. There will be no votes on non-agenda items. Concerns may be referred to staff or placed on the next available agenda. Comments shall be limited to three minutes per person, or such other time limit as may be imposed by the President. ADJOURNMENT: **Next Regular Meeting: THURSDAY, OCTOBER 11, 2018** Foresthill Fire Protection District is committed to accommodate individuals with disabilities to participate in the public meeting process. If you have a special need to attend or participate in our public meetings, please contact our office at (530) , in advance of the meeting so that we may make every reasonable effort to accommodate you. Page 2 of 2

3 Foresthill Fire Protection District P.O. Box 1099 Foresthill, CA Office: (530) Fax: (530) DISTRICT BOARD CHRIS REAMS PRESIDENT KEVIN GREENE VICE PRESIDENT WALTER REED DIRECTOR RICHARD ARTHUR DIRECTOR TYLER HARKNESS DIRECTOR KIRK KUSHEN FIRE CHIEF Minutes of Regular Board of Directors Meeting Thursday, August 9, 2018 Foresthill Fire Protection District Administration Office Main St. Foresthill, CA Video: President Chris Reams called the meeting to order at 6:00 p.m. Directors in Attendance: Reams, Arthur, Reed and Harkness. Directors Absent: Greene Staff in Attendance: Battalion Chief Nelson and Secretary Metz. Approval of Agenda: Director Reed made a motion to approve the agenda as presented. Director Harkness seconds the motion. Motion carries. Approval of previous Meeting Minutes: Director Reed made a motion to approve the minutes of the July 12 th regular meeting as presented. Director Arthur seconds the motion. Motion carries. Approval of Financial Report: Total expense for July were $124, I can t do a Budget vs. Actual until the final budget is adopted in September. I ve made some changes to the Financial Report. Please provide feedback if you find any of the new information helpful or if there is something else you d like to see. We need a Finance Committee meeting ASAP to prepare a final budget for approval at the regular meeting on 9/13 (budget can only be adopted at a regular meeting with a 4/5 majority vote). Our 2017/2018 audit is scheduled for Wednesday, September 5. We should have the results for the November meeting. Of course, overtime is up significantly because of strike team deployments. We will recoup the expenses later this year. As usual, I m going to apply for Dry Period Financing. This way the BOS can approve it. We will come back to the fire board for approval if we find we need to use it. Director Reed made a motion to approve the July financials as presented. Director Arthur seconds the motion. Motion carries. Fire Chief Operations Report: Significant calls: Residential structure fire in Yankee Jims. Deck fire spread into wildland. Foresthill resources knocked down with assistance of Cal Fire. Car fire in upper Todd Valley that spread to wildland. Crews were able to extinguish and keep it small. N:\BOARD MEETINGS\2018_2019\Minutes\August 2018\M _R.docx

4 Foresthill Fire Protection District Regular Board Meeting Minutes August 9, 2018 Page 2 of 4 Two injury vehicle accidents on Foresthill Rd. AMR had to respond and transport from one of them. Strike Team: Special Events: B88 deployed to Ferguson Fire about three weeks ago. One crew swap completed Volunteer garage sale on 8/4 and 5 successful. Nearly $49,000 before expenses. Western States 100 Mile Tevis Cup horse race was Saturday 7/28. FHF unable to staff. Event contracted with AMR ambulance. USFS and Cal Fire assisted that ambulance until event moved into FHF District East of Michigan Bluff. No significant related incidents Prevention: Two new subdivisions which have been on hold for 12 years moving forward. Working with planners to update project plans to address new fire and wildland interface requirements. Phased 80 homes on Spring Garden / 15 in Trailhead Estates. Numerous new construction site inspections and flow tests. Apparatus: M88 had coolant leak at turbo found during 90 day inspection. At dealer for warranty repair. Should be back 7/12. M90 has fuel system issue repaired. Back in service Grants: Regional prevention grant moving forward. Still waiting for update on regional SCBA $200,000 grant to replace outdated SCBAs that were originally acquired with grant in Regional radio grant still pending approval. Action Items: 1. Adopt Master Agreement between Placer Hills Fire Protection District and Foresthill Fire Protection District for the purpose of providing reciprocal fire protection and related services under this joint operations agreement. a. President Reams recommended that this item be tabled until the agreement is vetted through the District s counsel and the Union. b. Director Arthur made a motion to table this item per President Reams recommendation. Director Reed seconds the motion. Motion carries. N:\BOARD MEETINGS\2018_2019\Minutes\August 2018\M _R.docx

5 Foresthill Fire Protection District Regular Board Meeting Minutes August 9, 2018 Page 3 of 4 2. Adopt Revision to Policy #2-006 Controlled Substance Restock. Recommended Action: Adopt Policy Revision (has already been reviewed and accepted by SSV pending FFPD Board approval). a. Director Arthur made a motion to adopt the revised version of Policy #2-006 as presented. Director Reed seconds the motion. Motion carries. 3. Adopt Resolution # Resolution of the Board of Directors of the Foresthill Fire Protection District Setting Priorities for any Funds Raised through Passage of Measure F, A Special Parcel Tax before the Voters of the District in September, a. Director Arthur made a motion to adopt Resolution # as presented. Director Reed seconds the motion. i. Director Harkness stated that this was useless as we will be doing it anyway. ii. Reams AYE iii. Greene Absent iv. Reed AYE v. Harkness AYE vi. Arthur AYE Resolution is adopted. Discussion Items: 1. Volunteer Recruitment Status. a. We have received 0 Volunteer applications. 2. State Parks Expansion Project a. President Reams reported that a committee will be established to evaluate fire impact by all affected departments. 3. Measure F Community Education Project. a. President Reams is in the process of holding Community Education Meetings. The next one is Saturday, 8/11, 10:00 a.m., at Admin. Reports: 1. Finance Committee (Reams/Greene) a. VP Greene on Strike Team. 2. MOU Negotiations (Arthur/Harkness) a. Postponed 3. Long Range Plan Committee a. None 4. Firefighter s Association a. Association Vice President, Eric Reams reported that the gross income from the garage sale is $49k. Not all of the bills have been received yet so we don t have a net revenue number. b. The next event is Halloween. 5. Iowa Hill and Foresthill Fire Safe Council a. None 6. Director s Reports a. None N:\BOARD MEETINGS\2018_2019\Minutes\August 2018\M _R.docx

6 Foresthill Fire Protection District Regular Board Meeting Minutes August 9, 2018 Page 4 of 4 Correspondence: None Old Business: None Public Comment: John Michelini announced his candidacy for the fire board. William Kahrl (NEW Board Member and LAFCO Special Districts Representative) thanked the Board for endorsing him for the LAFCO position. Mr. Kahrl further stated that there are a lot of important decisions to be made in the upcoming year. Meeting adjourned by President Reams at 6:39 p.m. NEXT REGULAR MEETING: THURSDAY, SEPTEMBER 13, :00 P.M. Respectfully Submitted: Patrice Metz, Board Secretary N:\BOARD MEETINGS\2018_2019\Minutes\August 2018\M _R.docx

7 4:50 PM Foresthill Fire Protection District 09/11/18 Profit & Loss Accrual Basis July 2017 through June 2018 Jul '17 - Jun 18 Ordinary Income/Expense Income Tax Income Currect Secured Property 408, Unitary & Op Non-Unitary 11, Currect Unsecured Property 9, Prior Property Unsecured Prior Property Secured Supplemental Property Current 10, Supplemental Property Prior Other 16, Total Tax Income 455, Development Fees 53, Direct Charges 338, Homeowners Prop Tax Reduction 3, Interest Income Interest - General 2, Interest - Capital 3, Total Interest Income 6, Ambulance Income Service Fees 695, Write Down -427, GEMT 36, Total Ambulance Income 304, Other Income Grants (Short Term) 22, Movie Pay & Special Events Prevention & Inspection Fees 1, Report & Copy Fees American Health Education Misc. Revenue Total Other Income 25, Strike Team Reimbursements 267, Sale of Property 8, Donation Other 2, Total Donation 2, Total Income 1,465, Gross Profit 1,465, Expense Salaries & Wage(Administration) 160 Administrative Wages 32, Employee Benefits 107 Training Payroll Taxes 68, Vacation & Sick 40, Medical Health & 457 Plan 49, Total 165 Employee Benefits 158, Total Salaries & Wage(Administration) 191, Salaries & Wages (Fire & Ambul) 102 Lieutenants 89, Captains 181, Part-Time Staffing 44, Resident Stipend 2, Limited Term Employee 80, Engineers 20, Firefighters 26, Overtime Fire & Ambulance 132, Out of Class Pay 2, Duty Officers 1, Total Salaries & Wages (Fire & Ambul) 583, Salaries & Wages (Strike Team) Page 1

8 4:50 PM Foresthill Fire Protection District 09/11/18 Profit & Loss Accrual Basis July 2017 through June 2018 Jul '17 - Jun Strike Team Labor (Regular) 45, Strike Team Backfill Stipend 1, Strike Team Dist. Cover (OT) 79, Total Salaries & Wages (Strike Team) 125, Workers Comp Insurance 108 FDAC-FASIS 65, Total Workers Comp Insurance 65, Services & Supplies (Fire) 110 Cleaning Supplies 3, Small Tools and Equipment 2, Total Services & Supplies (Fire) 5, Services & Supplies (Ambulance) 204 EMS Supplies 21, Total Services & Supplies (Ambulance) 21, General Liability Insurance 112 Atwood Insurance 18, Total General Liability Insurance 18, Fleet Maintenance (Fire) 115 Fire Dist. Parts & Repair Brush , Brush , Engine , Engine , BATT Utility Total 115 Fire Dist. Parts & Repair 15, Fire District Tires 2, Total Fleet Maintenance (Fire) 17, Fleet Maintenance (Ambulance) 208 Ambulance Parts & Repairs Medic , Medic Medic , Total 208 Ambulance Parts & Repairs 20, Ambulance Tires Total Fleet Maintenance (Ambulance) 21, Maintenance Buildings 117 Fire #88 2, Fire #89 1, Fire #90 2, District Office Total Maintenance Buildings 6, Professional Dues 122 Placer County Chiefs Assoc Arson Task Force Total Professional Dues County Direct Charges 135 Assessment Collection Charges 3, Assessment Reimbursements Total County Direct Charges 3, Senate Bill , Uncategorized Expenses Strike Team - Crew Expense 305 Travel Expense Total Strike Team - Crew Expense Office Expenses 127 Postal Expense Specialized Printing Copier Lease 4, Page 2

9 4:50 PM Foresthill Fire Protection District 09/11/18 Profit & Loss Accrual Basis July 2017 through June 2018 Jul '17 - Jun Computer Equipment Meeting Expense Office Supplies Total Office Expenses 7, Professional Services (Fire) 132 Legal Services 6, CPA Audit 4, Sun Pro Lic 2, Radio Equipment & Repair 2, Occu-Med Banking Fee's & Check's Accounting Services 3, Payroll Processing Fees 2, Information Technology 6, Fire Chief Contract Services 60, Ladder Testing edispatch TargetSolutions 3, Scheduling/Payroll Software 2, Bauer Compressors 1, Jaws Service 1, Total Professional Services (Fire) 99, Professional Service(Ambulance) 211 Wittman Receivable Refund 5, Banking Fee's & Checks SSV Service Charges 1, Wittman Billing Services 15, EMS Education Expense GEMT ACA Admin Fee Total Professional Service(Ambulance) 23, Fuel for Equipment 141 Fuel 21, Total Fuel for Equipment 21, Safety Clothes & Uniforms 142 Safety Clothing & Equipment 1, Fire Uniforms 3, Total Safety Clothes & Uniforms 5, Training (Fire) 144 Fire Related Training Training Equip. & Supplies Certification & Licensing Total Training (Fire) Training (Ambulance) 224 Certification & Licensing Total Training (Ambulance) Utilities 148 P G & E Porter Garage Street Light Admin Office 1, FS 88 2, FS FS 90 2, Total 148 P G & E 8, Propane FS FS 90 1, FS Admin Office Total 149 Propane 3, Telephone & Cell Phones Admin 2, FS 88 1, Page 3

10 4:50 PM Foresthill Fire Protection District 09/11/18 Profit & Loss Accrual Basis July 2017 through June 2018 Jul '17 - Jun 18 FS 90 1, Telephone & Cell Phones - Other 4, Total 150 Telephone & Cell Phones 10, Water Admin 1, FS 89 1, Gold St. Stand Pipe 1, FS 88 1, FS 90 1, Total 151 Water 6, Total Utilities 28, LAFCO 152 LAFCO Total LAFCO Capitol Purchases 2, Total Expense 1,261, Net Ordinary Income 204, Net Income 204, Page 4

11 FORESTHILL FIRE DISTRICT CALL BREAKDOWN Jan Feb Mar April May June July Aug Sept Oct Nov Dec Total % Animal Rescue % Structure Fire % Chimney Fire % Cooking Fire % Vehicle Fire % Vegetation Fire % Burn Pile/trash/dumpster % Mutual/Auto Aid/Strike % Medical Aid % Transports % Vehicle Accidents % Hazardous Leak/explosion % Hazardous Lines/Electrical % Public Assist % Smoke/Unauthorized burn % Hasty Search % False Alarm % Smoke detector no fire % Severe Weather % Other or Cancelled en Route % Totals

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18 Foresthill Fire Protection District P.O. Box 1099 Foresthill, CA Office: (530) Fax: (530) DISTRICT BOARD CHRIS REAMS PRESIDENT KEVIN GREENE VICE PRESIDENT WALTER REED DIRECTOR RICHARD ARTHUR DIRECTOR TYLER HARKNESS DIRECTOR KIRK KUSHEN FIRE CHIEF 2018/2019 FINAL OPERATING BUDGET Passed and adopted at a duly noticed regular meeting of the Board of Directors on the 13 th day of September, 2018 by the following roll call vote: REAMS GREENE REED HARKNESS ARTHUR Chris Reams, President Date Attest: Patrice Metz, Board Secretary Date

19 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget Ordinary Income/Expense Income Tax Income Currect Secured Property 423, , , Unitary & Op Non-Unitary 11, , , Currect Unsecured Property 9, , , Prior Property Unsecured 5, Prior Property Secured Supplemental Property Current 8, , , Supplemental Property Prior Other , Total Tax Income 458, , , Development Fees 60, , , Direct Charges 340, , , Homeowners Prop Tax Reduction 3, , , Total Additional Income 403, , , Interest Income Interest - General 2, , , Interest - Capital 2, , , Total Interest Income 5, , , Ambulance Income Service Fees 894, , , Write Down -656, , , GEMT , Total Ambulance Income 237, , , Other Income Grants (Short Term) 17, , , Movie Pay & Special Events 2, , Prevention & Inspection Fees 1, , , Report & Copy Fees American Health Education Monte Verde Fees 2, , Misc. Revenue Total Other Income 24, , , Strike Team Reimbursements Personnel Reimbursement , Page 1 of 7

20 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget Apparatus Reimbursement , Administration Fees , Strike Team Reimbursements - Other 113, , Total Strike Team Reimbursements 113, , , Sale of Property 8, Donation Other , , Total Donation , , Total Income 1,242, ,465, ,238, Gross Profit 1,242, ,465, ,238, Expense Salaries & Wage(Administration) 160 Administrative Wages 31, , , Employee Benefits 107 Training 2, , Payroll Taxes 60, , , Employee Assistance Program Vacation & Sick 27, , , Medical Health & 457 Plan 45, , , Total 165 Employee Benefits 135, , , Total Salaries & Wage(Administration) 166, , , Salaries & Wages (Fire & Ambul) 102 Lieutenants 124, , , Captains 165, , , Part-Time Staffing 75, , , Resident Stipend 2, , , Limited Term Employee 109, , Engineers , , Firefighters , , Overtime Fire & Ambulance 100, , , Out of Class Pay 6, , , Duty Officers 1, Total Salaries & Wages (Fire & Ambul) 582, , , Salaries & Wages (Strike Team) Page 2 of 7

21 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget Strike Team Labor (Regular) 26, , , Strike Team Labor (Overtime) , Strike Team Backfill Stipend , , Strike Team Dist. Cover (OT) 41, , , Total Salaries & Wages (Strike Team) 67, , , Workers Comp Insurance 108 FDAC-FASIS 64, , , Total Workers Comp Insurance 64, , , Services & Supplies (Fire) 110 Cleaning Supplies 3, , , Small Tools and Equipment 3, , , Total Services & Supplies (Fire) 6, , , Services & Supplies (Ambulance) 203 EMS Equipment 3, , EMS Supplies 35, , , Total Services & Supplies (Ambulance) 38, , , General Liability Insurance 112 Atwood Insurance 18, , , Total General Liability Insurance 18, , , Fleet Maintenance (Fire) 115 Fire Dist. Parts & Repair Brush , Brush , Engine , Engine , BATT Utility Fire Dist. Parts & Repair - Other 23, Total 115 Fire Dist. Parts & Repair 23, , , Fire District Tires 6, , , Total Fleet Maintenance (Fire) 29, , , Fleet Maintenance (Ambulance) 208 Ambulance Parts & Repairs Medic , Page 3 of 7

22 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget Medic Medic , Ambulance Parts & Repairs - Other 6, Total 208 Ambulance Parts & Repairs 6, , , Ambulance Tires 2, , Total Fleet Maintenance (Ambulance) 9, , , Maintenance Buildings 117 Fire #88 2, , , Fire # , , Fire #90 2, , , District Office 1, , Station Equip & Furniture 1, , Total Maintenance Buildings 6, , , Professional Dues 122 Placer County Chiefs Assoc Health & Fitness Program 1, , Arson Task Force Total Professional Dues 2, , County Direct Charges 135 Assessment Collection Charges 3, , , Election Charges , Assessment Reimbursements Total County Direct Charges 3, , , Senate Bill , , , Strike Team - Crew Expense 305 Travel Expense Strike Team - Crew Expense - Other Total Strike Team - Crew Expense Office Expenses 127 Postal Expense Specialized Printing 1, , Copier Lease 5, , , Office Equipment & Toner Computer Equipment 1, , Meeting Expense Page 4 of 7

23 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget 212 Office Supplies 1, , Total Office Expenses 9, , , Professional Services (Fire) 132 Legal Services 7, , , CPA Audit 4, , , Sun Pro Lic 2, , , Radio Equipment & Repair 2, , , Occu-Med 1, , Banking Fee's & Check's Accounting Services 4, , , Payroll Processing Fees 4, , , Information Technology 7, , , Fire Chief Contract Services 57, , , Ladder Testing edispatch 1, TargetSolutions 4, , , Scheduling/Payroll Software 2, , , Promotional Testing Expense 1, , Bauer Compressors 1, , , Jaws Service , , Lexipol , Duty Officer Contract Coverage , Total Professional Services (Fire) 100, , , Professional Service(Ambulance) 211 Wittman Receivable Refund 2, , , DMV Licensing 5, , Physio Control 3, , Banking Fee's & Checks SSV Service Charges , Wittman Billing Services 20, , , EMS Education Expense GEMT ACA Admin Fee Total Professional Service(Ambulance) 32, , , Fuel for Equipment 141 Fuel 25, , , Total Fuel for Equipment 25, , , Safety Clothes & Uniforms Page 5 of 7

24 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget 142 Safety Clothing & Equipment 10, , , Fire Uniforms 7, , , Total Safety Clothes & Uniforms 17, , , Training (Fire) 144 Fire Related Training 3, , Training Equip. & Supplies Certification & Licensing Total Training (Fire) 3, , Training (Ambulance) 224 Certification & Licensing EMS Training Total Training (Ambulance) 1, , Utilities 148 P G & E Porter Garage Street Light Admin Office 1, FS 88 2, FS FS 90 2, P G & E - Other 10, Total 148 P G & E 10, , , Propane FS FS 90 1, FS Admin Office Propane - Other 3, Total 149 Propane 3, , , Telephone & Cell Phones Admin 2, FS 88 1, FS 90 1, Telephone & Cell Phones - Other 11, , Total 150 Telephone & Cell Phones 11, , , Page 6 of 7

25 Foresthill Fire Protection District 2018/2019 Final Operating Budget 17/18 Budget 17/18 Actual 18/19 Final Budget 151 Water Admin 1, FS 89 1, Gold St. Stand Pipe 1, FS 88 1, FS 90 1, Water - Other 6, Total 151 Water 6, , , Total Utilities 30, , , LAFCO 152 LAFCO Total LAFCO Capitol Purchases 60, , , Total Expense 1,283, ,261, ,407, Net Ordinary Income -40, , , Carryover from 17/18 169, Net Income -40, , Page 7 of 7

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