WASHINGTON COUNTY PUBLIC SAFETY COMMITTEE. Sheriff's Department July 21, 2015

Transcription

1 WASHINGTON COUNTY PUBLIC SAFETY COMMITTEE Sheriff's Department July 21, 2015 West Bend, WI 8:30 a.m. Present: Joseph Gonnering, Ralph Hensel (arrived at 9:02 a.m.), Philip Laubenheimer, Dennis Myers, and Thomas Niebler. Also present: County Administrator Joshua Schoemann, Sheriff Dale Schmidt, County Clerk Brenda Jaszewski, Clerk of Circuit and Juvenile Courts Theresa Russell, Emergency Management Coordinator Rob Schmid, Chief Deputy Medical Examiner Craig Garbisch, Purchasing Manager Bill Kurer, Juvenile Detention Manager Nicole Sakac, Operations Captain Steve Gonwa, Corrections Administrator Captain Scott Lehman, Radio Systems Administrator John Schrader, and County Clerk Assistant Mary Schlitt. Chairperson Gonnering called the meeting to order and read the Affidavit of Posting. MINUTES Moved by Mr. Myers, seconded by Mr. Laubenheimer to approve the minutes of May 18, 2015, as presented. Motion carried. COURT AND FINANCIAL ACTIVITY - CLERK OF COURTS Ms. Russell reviewed the Clerk of Courts monthly report through June of SHOOTING RANGE PROJECT UPDATE Appearance: Landscape Designer Cindy Leinss. Ms. Leinss reported on the progress of the shooting range project and reviewed change orders. It was noted that H.I.S. Corporation will request a contract deadline extension. REQUEST FOR PROPOSAL FOR CREMATION SERVICES Moved by Mr. Laubenheimer, seconded by Mr. Niebler to approve the solicitation of bids for cremation services provided to the Washington County Medical Examiner s Office beginning January 1,. Motion carried. REQUEST FOR PROPOSAL FOR LIVERY SERVICES Moved by Mr. Myers, seconded by Mr. Niebler to approve the solicitation of bids for livery services provided to the Washington County Medical Examiner s Office beginning January 1,. Motion carried. APPROVAL OF COST ANALYSIS FOR PURCHASING EQUIPMENT TO PERFORM REMOVAL OF DECEDENTS FROM SCENES Mr. Garbisch explained that beginning next year, our current provider for removal of decedents from scenes will no longer be providing this service. The Medical Examiner s office is recommending a detailed cost analysis be completed to determine the feasibility of performing

2 Public Safety Committee July 21, 2015 Page 2 of this service in-house using county staff and a county owned vehicle specifically equipped to accommodate this service. Once a detailed cost analysis is completed, it would be compared to the bids that will be let, and a recommendation would be brought to this committee for approval of either utilizing an outside service, or providing this service in-house. Moved by Mr. Laubenheimer, seconded by Mr. Myers to approve a detailed cost analysis for the purchase of necessary equipment to allow Washington County staff in the Medical Examiner s Office to remove decedents from scenes. Motion carried. DISCUSSION: PUBLIC USE OF SHOOTING RANGE Mr. Gonnering stated that this item is on the agenda for discussion as it was recommended by several County Board Supervisors. Sheriff Schmidt outlined several concerns regarding public use of the shooting range. Contact from a neighbor stating opposition to expanded use of the shooting range Staffing the range during non-county personnel use Increased maintenance costs Mr. Myers commented that the public use of the shooting range would be in direct competition with private shooting clubs in Washington County. Ms. Jaszewski reported that she has contacted the County s liability insurance carrier and they cautioned that county staff would need to be responsible and should be physically present at all times during public use of the shooting range. In addition, it was recommended that, should the County allow public use of the range, the use be limited to shooting clubs that could provide a certificate of insurance. Moved by Mr. Myers, seconded by Mr. Niebler to deny public access to the shooting range based on the considerations presented. Motion carried. RADIO SYSTEM LIGHTENING DAMAGE REPORT Captain Gonwa reported on damage to the Jefferson Street radio tower, which was struck by lightening on June 22, Total cost of repairs is estimated at $29,755. Mr. Hensel arrived at 9:02 a.m. RADIO SYSTEM TOWER INSPECTION REPORT Captain Gonwa reported that the previously approved tower inspection report was completed in June of 2015, and the report outlines eleven repairs at four county owned sites, with a repair cost estimated at $10,620. RESOLUTUTION: TRANSFER FROM THE GENERAL FUND SHERIFF S DEPARTMENT RADIO TOWER REPAIRS Moved by Mr. Myers, seconded by Mr. Niebler to approve a resolution authorizing a transfer in the amount of $10,620 from the general fund to the Sheriff Department s radio system account to conduct repairs to the Washington County Radio System towers, and forward to the Finance Committee. Motion carried.

3 Public Safety Committee July 21, 2015 Page 3 of BUDGET ITEMS SHERIFF S DEPARTMENT Sheriff Schmidt outlined the following items for consideration in the budget. 1. Juvenile Detention programming options. a. Continue as is. b. Raise rates. c. Expand programs and raise rates. d. Reduce or eliminate boarding and turn space into an adult area. 2. Additional Positions. a. Two Communications Officers, one starting January 1,, and one starting July 1,. The fiscal impact would be $103,959, including benefits, which would be partially offset by an unknown, but noticeable reduction in overtime. b. One additional position of Captain for the purpose of operational oversight, added to the management structure of the Sheriff s Office, at an approximate cost of $120,000, including benefits. SHERIFF S REPORTS Sheriff Schmidt reported on staffing, courthouse security, fatalities, overtime, and communications. Jail Population For the month of June, the average daily adult inmate population was , the Huber daily average was , the electronic monitoring daily average was 0.00, and the juvenile daily average was 12.90, with 9.50 of those being borders. NEXT TENTATIVE MEETING DATE The next Public Safety Committee meetings are tentatively scheduled for Tuesday, August 18, 2015, at 8:30 a.m., and Tuesday, August 25, 2015, at 8:30 a.m. ARMORED VEHICLE VIEWING Sheriff Schmidt invited the committee to view the recently acquired armored vehicle. ADJOURNMENT Chairperson Gonnering adjourned the meeting at 10:53 a.m. Brenda J. Jaszewski, County Clerk

4 COMMITTEE REPORT To: Public Safety From: Theresa Russell, Clerk of Courts Date: August 18, 2015 Re: Authorization for Agreement with the State Debt Collection Agency POLICY QUESTION: Should the Clerk of Courts be authorized to enter into an agreement with the Department of Revenue to submit debts to the State Debt Collection Agency for the collection of debts? DISCUSSION: The Wisconsin Department of Revenue (DOR) has been granted the authority by the legislature to act as the collection agency for debts owed to state, county, or local government agencies. Sec (8) (b), Wis. Stats., authorizes DOR to enter into written agreements with each agency detailing the collection processes. FISCAL EFFECT: There is an anticipated increase in revenue due to the collection of debts through SDC. DOR collects their fees first from the debtor so we will start seeing revenue in approximately 6 months after implementation. ATTACHMENTS: Resolution RECOMMENDATION: Motion to authorize the Clerk of Court to enter into an agreement with the Department of Revenue to submit debts to the State Debt Collection Agency for the collection of debts.

5 WASHINGTON COUNTY, WISCONSIN Date of enactment: Date of publication: 2015 RESOLUTION Authorization to Contract with the Wisconsin Department of Revenue for the Collection of Debt WHEREAS, the Washington County Clerk of Circuit Court collects court-ordered financial obligations and has employed legal means to collect unpaid amounts; and WHEREAS, the Clerk of Circuit Court for Washington County employs several methods of collection including, but not limited to, income assignments, payment hearings, payment plans, judgments and tax refund intercept; and WHEREAS, (4), Wis. Stats., allows the Clerk of Circuit Court, if authorized by the County Board under 59.52(28), Wis. Stats., to contract with the Wisconsin Department of Revenue (DOR) for the collection of unpaid debt; and WHEREAS, any agreement entered into with the DOR shall indicate that any collection fees incurred by the DOR shall be in addition to the debt owed the Clerk of Circuit Court and charged by the DOR directly to the debtor; and WHEREAS, the proceeds received by the Clerk of Circuit Court from the DOR shall be the entire amount of debt collected for purposes of distribution; NOW, THEREFORE, BE IT RESOLVED by the Washington County Board of Supervisors that the board hereby authorizes the Clerk of Circuit Court to contract with the DOR for the collection of unpaid debt pursuant to Wisconsin Statutes. BE IT FURTHER RESOLVED that the County Board Chairperson and County Clerk are authorized to execute a contract to effectuate this purpose, subject to the review and approval of the County Attorney's Office VOTE REQUIREMENT FOR PASSAGE: Majority RESOLUTION SUMMARY: Resolution authorizing the Washington County Clerk of Circuit Court to enter into an agreement with the Wisconsin Department of Revenue for collection of unpaid debt. Page 1 of 2

6 APPROVED: Kimberly A. Nass, County Attorney Dated Considered Adopted Ayes Noes Absent Voice Vote Introduced by members of the PUBLIC SAFETY COMMITTEE as filed with the County Clerk. Joseph C. Gonnering, Chairperson 10 Page 2 of 2

7 COURT To-Date 2015 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 FILINGS 14,812 12,806 12,132 6, ,038 1, SUCCESSFUL VIDEO UNSUCCESSFUL VIDEO JURY TRIALS HELD FINANCIAL RECEIPTS $ 5,225,338 $ 6,165,913 $ 5,638,215 $ 3,072,441 $ 394,633 $ 503,325 $ 419,103 $ 668,298 $ 356,386 $ 409,539 $ 321,157 COUNTY RETAINED* $ 1,330,034 $ 1,282,080 $ 1,280,503 $ 760,745 $ 86,960 $ 138,522 $ 133,283 $ 110,827 $ 96,870 $ 110,418 $ 83,865 OT - PROJECT n/a $ 1,243 $ 16,620 $ 8,059 $ 1,549 $ 1,384 $ 1,842 $ 1,191 $ 1,000 $ 1,093 *These amounts are subject to change pursuant to court order or journal entries. CLERK OF COURTS MONTHLY REPORT TO PUBLIC SAFETY 2015

8 COMMITTEE REPORT To: Public Safety Committee From: Robert Schafer Date: Re: Purchase of a vehicle to allow Medical Examiner s Office staff to perform decedent removals and transportation. POLICY QUESTION: Should the Washington County Medical Examiner s Office purchase a vehicle, enabling staff to perform removals and transportation of decedents from the place of death to the morgue? DISCUSSION: The Washington County Medical Examiner s Office performs death investigations in the field. When the circumstances surrounding the death require an autopsy or an external examination be performed, the body must be transported from the scene to the morgue. Currently, a livery service is used to transport the decedent to the morgue. Our current provider, JLB Services LLC has given written notice that they will not provide services after the current contract expiration date of December 31, In the month of August an RFP for livery services was created and no viable bids for service were received. Since there were no livery service bids the only option is for medical examiner staff to perform removals independently. There are approximately 100 removals per year. FISCAL EFFECT: There is no fiscal effect for the 2015 budget year. The 2015 budget was approved at $329, and current calculations indicate the total expenditure for 2015 to be $275, Purchasing a vehicle, the total cost of which will not exceed $45, still allows the Medical Examiner s Office to remain under budget for Please see the attached 2015 estimated budget expenditure report for details. ATTACHMENTS: 2015 estimated budget expenditure report RECOMMENDATION: Approve the purchase of a vehicle, to be used by Medical Examiner s staff, to transport decedents.

9 Account Description MEDICAL EXAMINER S OFFICE Washington County 2015 Estimated Expenditure Report (6-month) 2015 (est. actual) Medical Examiner Fees (129,650.00) (70,885.00) (145,405.83) Other Revenues Morgue Rental-Organ Collection Salary & Wages 139, , , Salary & Wages Part Time 9, , , Overtime , Social Security 10, , , Retirement 8, , , Health Insurance 30, , , Life Insurance Workers Compensation 4, , , Unemployment Long Term Disability Short Term Disability Lab Fees Autopsy 206, , , Morgue Fees 3, , Removal Fees 18, , , Unclaimed Decedent's Disposition 3, , , Telephone 5, , , Repair & Maintenance 1, Membership Dues Office Supplies 1, Publications & Subscriptions Morgue Supplies 3, Conference Fees & Training Travel, Meals & Lodging 2, , , Printing Copying Postage Information Systems 8, , , Property & Liability Ins Office Supplies - Central Repr Central Fuel 1, TOTAL EXPENSES 329, , , N. Schmidt Rd. Room 1130 West Bend, WI Phone (262) Fax (262)

10 BUDR500 WASHINGTON COUNTY 08/10/15 8:04:06 D115 ADMINISTRATION Page - 7 REVENUES AND EXPENSES Description Current Actual to Estimated Total Requested Admin Coor Final Actual Resolution June 30th Six Months Estimated EMERGENCY MANAGEMENT State Aid EMPG Gran 60,000 Cr 76,632 Cr 65,000 Cr 65,000 Cr 0 73,000 Cr 73,000 Cr 67,400 Cr 67,400 Cr 67,400 Cr Salary & Wages 70,130 70,176 69,913 69,913 34,355 35,558 69,913 71,904 71,904 71, Social Security 5,365 4,741 5,348 5,348 2,313 3,035 5,348 5,501 5,501 5, Retirement 4,692 4,693 4,754 4,754 2,336 2,418 4,754 4,746 4,746 4, Health Insurance 16,970 18,242 18,666 18,666 9,333 11,200 20,533 20,122 20,122 20, Life Insurance Workers Compensatio 1,810 1,810 2,104 2,104 1,034 1,070 2, Long Term Disabilit Short Term Disabili EMERGENCY MANAGEMENT 39,056 23,114 36,049 36,049 49,519 19,571 Cr 29,948 35,252 35,252 35,252

11 BUDR500 WASHINGTON COUNTY 08/10/15 8:04:06 D115 ADMINISTRATION Page - 8 REVENUES AND EXPENSES Description Current Actual to Estimated Total Requested Admin Coor Final Actual Resolution June 30th Six Months Estimated HOUSEHOLD CLEAN SWEE

12 BUDR500 WASHINGTON COUNTY 08/10/15 8:04:06 D115 ADMINISTRATION Page - 9 REVENUES AND EXPENSES Description Current Actual to Estimated Total Requested Admin Coor Final Actual Resolution June 30th Six Months Estimated EMERGENCY MANAGEMENT State Aid EM Traini 2,500 Cr 0 2,500 Cr 2,500 Cr ,000 Cr 1,000 Cr 1,000 Cr State Aid Hazmat Tr 8,750 Cr 8,000 Cr 8,750 Cr 8,750 Cr 1,600 Cr 4,800 Cr 6,400 Cr 8,750 Cr 8,750 Cr 8,750 Cr EM Training Courses 2, ,500 2, ,000 1,000 1, Hazmat Training Cou 8,750 8,000 8,750 8,750 1,600 4,800 6,400 8,750 8,750 8,750

13 BUDR500 WASHINGTON COUNTY 08/10/15 8:04:06 D115 ADMINISTRATION Page - 10 REVENUES AND EXPENSES Description Current Actual to Estimated Total Requested Admin Coor Final Actual Resolution June 30th Six Months Estimated LEPC COMMITTEE State Aid LEPC Gran 28,740 Cr 29,006 Cr 28,740 Cr 28,814 Cr 0 28,814 Cr 28,814 Cr 28,750 Cr 28,750 Cr 28,750 Cr State Aid Equipment 10,734 Cr 9,266 Cr 10,000 Cr 8,528 Cr 0 8,160 Cr 8,160 Cr 8,400 Cr 8,400 Cr 8,400 Cr Municipality Reimbu 2,147 Cr 0 2,000 Cr 1,632 Cr ,100 Cr 1,100 Cr 1,100 Cr Salary & Wages 16,939 16,951 17,682 17,682 8,689 8,993 17,682 18,194 18,194 18, Social Security 1,296 1,249 1,353 1, ,353 1,392 1,392 1, Retirement 1,186 1,186 1,202 1, ,202 1,201 1,201 1, Health Insurance 2,384 2,562 2,622 2,622 1,311 1,573 2,884 2,827 2,827 2, Life Insurance Workers Compensatio Long Term Disabilit Short Term Disabili Telephone 4,000 2,834 3,300 3,300 1,345 1,500 2,845 3,300 3,300 3, Repair & Maintenanc 7,000 3,327 5,800 5,800 2,635 3,165 5,800 4,000 4,000 4, Advertising & Legal Membership Dues Office Supplies 1, Publications & Subs Other Equipment & S 2, Meeting/Presentatio Conference Fees & T 1, Travel, Meals & Lod 1, ,000 1, Training Printing Copying Postage Information Systems 2,634 2,175 2,485 2,485 2, ,485 2,649 2,649 2, Property & Liabilit 1,500 1,452 1,500 1,500 1, ,500 1,550 1,550 1, Office Supplies - C Central Fuel 1, Indirect Cost Alloc 24,881 24,881 21,516 21,516 10,758 10,758 21,516 22,000 22,000 22, Equipment Grant 12,881 9,266 12,000 10, ,940 8,160 9,500 9,500 9, LEPC COMMITTEE 43,958 32,877 35,121 35,121 31,185 1,791 32,976 33,937 33,937 33,937

14 BUDR500 WASHINGTON COUNTY 08/10/15 8:04:06 D115 ADMINISTRATION Page - 11 REVENUES AND EXPENSES Description Current Actual to Estimated Total Requested Admin Coor Final Actual Resolution June 30th Six Months Estimated DOMESTIC PREPAREDNES HS Functional Exerc 4,528 Cr 4,528 Cr HS Hazardous Materi ,084 Cr 2,084 Cr 0 2,084 Cr Pre-Disaster Mitiga ,025 Cr HS Functional Exerc 4,528 4, HS Hazardous Materi ,084 2, , Pre-Disaster Mitiga ,

15 Indirect Costs Included in EM cost $35, cost +$33, Total cost $69, Total cost $69, Indirect cost allocation -$22,000.00* Requested levy $47, *Estimate 2015 Levy - $49,654.00