Spreckels Community Services District

Transcription

1 Spreckels Community Services District REGULAR MEETING OF THE BOARD OF DIRECTORS January 18, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA AGENDA Agenda order may be adjusted by Chair for purposes of meeting flow and to be respectful of the time concerns of guests present. If you will be attending a meeting and would like to request translation into a language other than English, including sign language interpretation, please notify the office at {831} or by to <SpreckelsCSD@gmail.com> at least 48 hours prior to the time of the meeting. In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the Board meeting room, to access written documents being discussed at the Board meeting, or to otherwise participate at Board meetings, please contact the Business Manager's Office at {831) for assistance. Notification of at least 48 hours before the meeting will enable the Spreckels Community Services District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids or services. Documents provided to a majority of the Board of Directors regarding an open session item on this agenda will be made available for public inspection in the Business Manager's Office located at the Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA during normal business hours. 1. Opening Business 1.1 Call to Order 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Manager & Clerk to the Board Michael Whilden, District Counsel 1.3 Pledge of Allegiance 1.4 Adoption of Agenda Changes, additions and approval of the Agenda as presented. 2/3 vote required if any item is added to the Agenda Changes to the Agenda Additions to the Agenda Adoption of the Agenda

2 2 RECOMMENDATION/ACTION: Paul Ingram, Business Manager "That the Board of Directors of the Spreckels Community Services District adopts the agenda as presented." 2. Communications 2.1 Correspondence 2.2 Oral Comments from the Public (At this time any person may comment on any item not on the agenda. Please state your name and address for the record. Action will not be taken on any item that is not on the agenda. If it requires action, it will be referred to staff and/or placed on the next agenda. Board members may briefly respond to statements made or questions posed as permitted by Government Code Section In order that all interested parties have an opportunity to speak, please limit comments to a maximum of five (5) minutes. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the Board of Directors.) 3. Adjourn to Closed Session 3.1 Confer with legal counsel regarding threat of litigation. 4. Return to Open Session 4.1 Report from Closed Session. 4.2 Consider approval of settlement agreement between Monterey County Regional Fire District, Spreckels Volunteer Fire Company and Spreckels Community Services District regarding resolution of issues arising from the transfer of fire protection services to the Regional Fire District. 5. Consent Agenda (Action Items included on the Consent Agenda are considered to be routine and are acted on by the Board of Directors in one motion. There is not discussion of these items before the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all Consent items. Each item on the Consent Agenda approved by the Board of Directors shall be deemed to have been considered in full and adopted as recommended.} RECOMMENDATION/ ACTION: At the Pleasure of the Board "That the Board of Directors approves the Consent Agenda as presented." 5.1 Approval of the Minutes of the Regular Meeting of November 16, Approval of the Minutes of the Regular Meeting of December 21, 2016

3 3 [Cancelled for Lack of Quorum] 5.3 Approval of the Minutes of the Special Meeting of January 4, Business Manager's Report: Monthly Financials 7. Unfinished Business Action Items 8. New Business Action Items 8.1 Schedule meeting dates calendar year Review of Accounts Payable: a. Paul J. Ingram Management Services $ b. Salinas Valley Landscaping Monthly Service $ 1, c. Spreckels Memorial Dist. AT&T $ d. Spreckels Water Company Monthly Service $ e. PG&E Streetlights [estimate]$ f. Monterey County Counsel District Counsel $ 1, g. Greg Messerli Electric Streetlight Repair $ TOTAL $ 4, RECOMMENDATION/ACTION: Paul Ingram, Business Manager "That the Board of Directors of the Spreckels Community Services District approves the Accounts Payable for the period of December 2016." 9. Unfinished Business Non Action Items 10. New Business Non Action Items 10.1 Review opportunities for mandatory board training Form 700 due April Comments by Members of the Board 11.l Board Members: a. Mitigation Fees b. Standard Pacific Homes Subdivision c. Zoning d. Historical e. Community Service f. Street Lights g. Drainage

4 4 h. Grading 1. Legal Counsel J. Alleys k. Trees: Requests for Tree Service 1. Landscaping m. Sidewalk Repairs n. Wheel Chair/Access Ramps 0. Quarterly Services p. Trench Work 12. Reports from Standing and Ad Hoc Committees 13. Community Member Recognition 14. Consideration of Items for Future Meetings 14.1 Proposed Future Agenda Items 18. Next Meeting Dates: February 15, :30 PM March 15, :30 PM Agenda Items due February 5, 2017 Agenda Items due March 9, Adjournment Certification I, Paul J. Ingram, Business Manager/Board Clerk for Spreckels Community Services District, do hereby declare that the foregoing agenda was posted at least (72) hours prior to the January 18, 2017 Regular Meeting of the District Board of Directors scheduled for 6:30 pm at Spreckels Veterans Me orial uild. g, 5th nd Llano Streets Spreckels, CA

5 Spreckels Community Services District MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS November 16, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA Opening Business 1.1 Call to Order Meeting was called to order by President Eastwoo 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Mana Present: Eastwood, Riley, Kra Absent: None ard of Directors of the Spreckels Community Services District adopts the 2. Communications Motion to adopt agenda with addition of a Change Order from McGilloway, Ray, Brown and Kaufman for audits for FY's 2007 & 2008 [Henningsen] 2nd [McDougall]. Ayes: Eastwood, Kramm, Henningsen, McDougall Noes: None Absent: Riley MOTION CARRIED

6 2 2.1 Correspondence 2.2 Oral Comments from the Public Marsha Lind of 60 3"' Street informed board of sidewalks buckling in front of her house. She asked if they would be allowed to perform repairs themselves. Consensus of board was that the District cannot prevent a homeowner from performing such repairs if they take full responsibility and liability. 3. Consent Agenda RECOMMENDATION/ACTION: At the Pleasure of the Boar: 1 'That the Board of Directors approves the Consent Noes: None Absent: Riley D. Also reported Cal Am had taken Management Services $ Monthly Service $ 1, c. AT&T $ d. Monthly Service $ e. Streetlights $ f. Monterey County Counsel Legal Services $ g. California Special Districts Assoc. Membership Dues s TOTAL $ 3, RECOMMENDATION/ACTION: Paul Ingram, Business Manager

7 3 "That the Board of Directors of the Spreckels Community Services District approves the Accounts Payable for the period of October 2016." Motion to approve [McDougal/] 2nd [Kramm] Ayes: Eastwood, Kramm, Riley, Henningsen, McDougall Noes: None MOTION CARRIED 6.2 Election of Officers Calendar Year 2017 After a discussion, a motion was made [Riley] 2nd [McDougall] to e President. Ayes: Eastwood, Riley, Kramm, Henningsen, McDougall Noes: None MOTION CARRIED After a discussion, a motion was make [Kramm] 2nd Vice-President. Ayes: Eastwood, Riley, Kramm, Henningsen, ' c o Noes: None MOTION CARRIED 6.3 Added Item: McGilloway, Ray, Brown & KaufmaQ & Petition from residents re: Alley. A discussion was held where the board described how District was mandated to maintain alleys but funding mechanism was voted down by residents. Residents were encouraged to participate in a campaign to raise the parcel tax. 10. Comments by Members of the Board

8 Board Members: a. Mitigation Fees b. Standard Pacific Homes Subdivision c. Zoning d. Historical e. Community Service f. Street Lights g. Drainage h. Grading 1. Legal Counsel j. Alleys k. Trees: Requests for Tree Service 1. Landscaping m. Sidewalk Repairs n. Wheel Chair/ Access Ramps o. Quarterly Services p. Trench Work o construction work Consideration Q,f'ltems for Future Meetings 15.1 Proposed Future Agenda Items 16. Next Meeting Dates: December 21, :30 PM January 18, :30 PM Agenda Items due December 15, 2016 Agenda Items due January 12, 2016

9 5 17. Adjournment Meeting was adjourned at 7:55 pm. Respectfully submitted Approval date. Paul J. Ingram, Business Manager

10 Spreckels Community Services District MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS December 21, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA Opening Business 1.1 Call to Order 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Manager & Clerk to the Present: Henningsen, McDo Absent: Eastwood, Riley, Kra MEETING CANCELLED FOR LAC W enda as presented. 2/3 vote required if any "Th of Directors of the Spreckels Community Services District adopts the agend as P."" sented." 2. Communications 2.1 Correspondence 2.2 Oral Comments from the Public 3. Consent Agenda

11 2 RECOMMENDATION/ACTION: At the Pleasure of the Board "That the Board of Directors approves the Consent Agenda as presented." 3.1 Approval of the Minutes of the Regular Meeting of November 16, Business Manager's Report: Monthly Financials 5. Unfinished Business Action Items 6. New Business Action Items 6.1 Review of Accounts Payable: a. Paul J. Ingram b. Salinas Valley Landscaping c. Spreckels Memorial Dist. d. Spreckels Water Company e. PG&E f. g. Quinn Company $ $ $ 3, $ 1, $ 8, unity Services District approves the _04 moving District elections from odd to even years, extending er 31, 2017 to December 31, rs of the Spreckels Community Services District adopts Resolution 7. Unfinished Business Non Action Items 7.1 Review of Landscape Maintenance Contract 7.2 Letter to Parcel Holders & Constituents to be sent with assessment refund 7.3 Review Draft Audits for Fiscal Years 2009 and Review of District Policies for purposes of inclusion and updating. 8. New Business Non Action Items

12 3 8.1 Review opportunities for mandatory board training Local Agency Biennial Notice: Conflict of Interest Code. 9. Comments by Members of the Board 9.1 Board Members: a. Mitigation Fees b. Standard Pacific Homes Subdivision c. Zoning d. Historical e. Community Service f. Street Lights g. Drainage h. Grading I. Legal Counsel J. Alleys k. 1. Landscaping m. Sidewalk Repairs n. Wheel Chair/Access Ramps 0. p ng significant exposure to litigation Repo 13.2 Designat two board members to attend mediation session "Monterey County Regional Fire District & Spreckels Volunteer Fire Company, et al." January 12, Consideration of Items for Future Meetings 16.1 Proposed Future Agenda Items 17. Next Meeting Dates:

13 4 January 18, :30 PM February 15, :30 PM Agenda Items due January 12, 2017 Agenda Items due February 6, Adjournment Respectfully submitted, Paul J. Ingram, Business Manager/Board Clerk

14 Spreckels Community Services District SPECIAL MEETING OF THE BOARD OF DIRECTORS January 4, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA Opening Business 1.1 Call to Order The meeting was called to order by President Ea 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Manag Michael Whilden, District Coun 1.3 Agenda as presented. 2/3 vote required if any Motion to approve [Henningsen] 2nd [Kramm] Ayes: Eastwood, Kramm, Henningsent Noes: None MOTION CARRIED 2. Public Comment Period

15 2 3. Action Item 3.1 Adopt Resolution #2017 _01 moving District elections from odd to even years, extending current terms expiring December 31, 2017 to December 31, RECOMMENDATION/ACTION: Paul Ingram, Business Manager. "That the Board of Directors of the Spreckels Community Services Dis rict adopts Resolution #2017 _01 moving District elections from odd to even years." Motion to approve [Henningsen] 2nd [Kramm] Ayes: Eastwood, Kramm, Henningsen Noes: None MOTION CARRIED 4. Adjourn to Closed Session 4.1 Closed session cancelled 5. Report from Closed Session

16 SPRECKELS COMMUNITY SERVICES DISTRICT FUND BALANCES AS OF 1/18/2017 AFTER TODAY'S ACCOUNTS PAYABLE COUNTY FUND 634 RABOBANK CHECKING TOTAL $101, $ 55, $156,932.34

17 3:35 PM 01/13/17 Cash Basis Spreckels Community Services District Profit & Loss Budget vs. Actual July 1, 2016 through January 18, 2017 Jul 1, '16 - Jan 18, 17 Budget $ Over Budget % of Budget Income Tax Income County Revenue Non Assesment Revenue Special Assessments Zone 1 Old Town 11.09% Zone 2 New Town 88.91% Fire Protection-Other User Fees Non Specified Assessment Special Assessments - Other Total 5415.QO Special Assessments County Revenue - Other Total County Revenue Total Income Expense Reimbursed Expense Property Taxes AB 15 Transfer Accounting Services Administrative Fees 601'5.05 Audit Expense Building Supplies Bank Fees Board/Staff Education Equipment Maintenance Equipment Repairs Fire Protection Prop 172 Disbursement SVFC Contract Fire Protection - Other Total Fire Protection Election Costs Fund 634 Adminstrative Fees Garbage Collection General Liability/Property Ins Hardware Legal Services Mitigation Funds Landscape Maintenance Contract Management Services Membership Fees/Dues Office Supplies Payroll Expenses Professional Services PO Box Rental Sidewalks/Alleys Repair Sidewalk/Alley Repairs-Zone Sidewalk/alley repairs-zone Postage Power Power Zone Power Zone Power-Other Total Power Telephone/Internet Tree Maintenance Tree Maintenance Zone Tree Maintenance Zone Tree Maintenance - Other Total Tree Maintenance Worker's Compensation Insurance Website Services Water Water Zone Water Zone Water - Other Total Water Special Projects Hourly Special Projects Hourly 1/ Street Light Repairs Zone Depreciation Expense Capital Improvements Sidewalks/Curbs/ADA Landscape Improvements Trees Capital Improvements - Other Total Capital Improvements 17, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , % -1, % -14, % -16, % -26, % -26, % % % % -13, % % -2, % -1,50-62, % -13, % -76, % -2,00-2, % -S, % -5, % % % % 4, % 1, % 1, % -5, % -2, % % -5,00-5, % % -2, % -1, % % % % Page 1

18 3:35 PM 01/13/17 Cash Basis Spreckels Community Services District Profit & Loss Budget vs. Actual July 1, 2016 through January 18, Parcel Management Reconciliation Discrepancies Total Expense Net-Income Jul 1, '16 - Jan 18, 17 Budget 4, , , , , , $ Over Budget % of Budget -3, % -119, % 93, % Page 2