Spreckels Community Services District REGULAR MEETING OF THE BOARD OF DIRECTORS AGENDA

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1 1 Spreckels Community Services District REGULAR MEETING OF THE BOARD OF DIRECTORS May17, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA AGENDA Agenda order may be adjusted by Chair for purposes of meeting flow and to be respectful of the time concerns of guests present. If you will be attending a meeting and would like to request translation into a language other than English, including sign language interpretation, please notify the office at (831) or by to <SpreckelsCSD@gmail.com> at least 48 hours prior to the time of the meeting. In compliance with the Americans with Disabilities Act, for those requiring special assistance to access the Board meeting room, to access written documents being discussed at the Board meeting, or to otherwise participate at Board meetings, please contact the Business Manager's Office at (831) for assistance. Notification of at least 48 hours before the meeting will enable the Spreckels Community Services District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids or services. Documents provided to a majority of the Board of Directors regarding an open session item on this agenda will be made available for public inspection in the Business Manager's Office located at the Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA during normal business hours. 1. Opening Business 1.1 Call to Order 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Manager & Clerk to the Board 1.3 Pledge of Allegiance 1.4 Adoption of Agenda Changes, additions and approval of the Agenda as presented. 2/3 vote required if any item is added to the Agenda Changes to the Agenda Additions to the Agenda Resolution 2017_01: Assessment Levy FY Adoption of the Agenda

2 2 2 RECOMMENDATION/ACTION: Paul Ingram, Business Manager "That the Board of Directors of the Spreckels Community Services District adopts the agenda as presented." 2. Communications 2.1 Co rrespondence 2.2 Oral Comments from the Public (At this time any person may comment on any item not on the agenda. Please state your name and address for the record. Action will not be taken on any item that is not on the agenda. If it requires action, it will be referred to staff and/or placed on the next agenda. Board members may briefly respond to statements made or questions posed as permitted by Government Code Section In order that all interested parties have an opportunity to speak, please limit comments to a maximum of five {5} minutes. Any member of the public may comment on any matter listed on this agenda at the time the matter is being considered by the Board of Directors.) 3. Consent Agenda (Action Items included on the Consent Agenda are considered to be routine and are acted on by the Board of Directors in one motion. There is not discussion of these items before the Board vote unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all Consent items. Each item on the Consent Agenda approved by the Board of Directors shall be deemed to have been considered in full and adopted as recommended.) RECOMMENDATION/ACTION: At the Pleasure of the Board "That the Board of Directors approves the Consent Agenda as presented." 3.1 Approval of the Minutes of the Regular Meeting of the Board of Directors March 15, 2017 and Special Meeting of the Board of Director March 30, [April 19 Regular Meeting cancelled for lack of quorum] 4. Business Manager's Report: Monthly Financials 5. Unfinished Business Action Items 6. New Business Action Items 6.1 Review of Accounts Payable: a. Paul J. Ingram Company b. Clarke's Turf & Water Management Services Landscape Services $ 50 $ 60

3 3 3 c. Spreckels Memorial Dist. AT&T $ d. Spreckels Water Company $ e. PG&E Streetlights $ f. Postmaster Box Rental $ 9 TOTAL $ 2, RECOMMENDATION/ACTION: Paul Ingram, Business Manager "That the Board of Directors of the Spreckels Community Services District approves the Accounts Payable for the period of March Authorize District Counsel research on AB 2613 retroactivity [audit relief]. 6.3 Resolution No _01: Resolution Certifying Compliance With State Law With Respect To The Levying Of General And Special Taxes, Assessments, And Property Related Fees And Charges. 7. Unfinished Business Non Action Items 8. New Business Non Action Items 8.1 Update on Carmel Valley Recreation and Park District Prop 218 Maintenance Assessment District process: Public Hearing Thursday June 15, Discuss Special District Leadership Foundation Certificate of Transparency Program. 9. Comments by Members of the Board 9.1 Board Members: a. Mitigation Fees b. Standard Pacific Homes Subdivision c. Zoning d. Historical e. Community Service f. Street Lights g. Drainage h. Grading 1. Legal Counsel J. Alleys k. Trees: Requests for Tree Service I. Landscaping m. Sidewalk Repairs n. Wheel Chair/Access Ramps

4 4 4 o. Quarterly Services p. Trench Work 10. Reports from Standing and Ad Hoc Committees 11. Community Member Recognition 12. Consideration of Items for Future Meetings 12.1 Proposed Future Agenda Items 13. Next Meeting Dates: June 21, :30 PM July 19, :30 PM 19. Adjournment Agenda Items due June 15, 2017 Agenda Items due July 13, 2017 Certification I, Paul J. Ingram, Business Manager/Board Clerk for Spreckels Community Services District, do hereby declare that the foregoing agenda was posted at least (72) hours prior to the May 17, 2017 Regular Meeting of the District Board of Directors scheduled for 6:30 pm at Spreckels Vetera,llS'Y'emo ial ildin, 5th and Llano Streets Spreckels, CA / ' I I

5 5 Spreckels Memorial District From: Sent: To: Subject: Michele Mazzuca Thursday, May 11, :26 PM Trees on Second St. Hi, I live on Second St, in the new houses, and I am trying to figure out who I might talk to about the trees that line the street. Not sure if the tree that happens to sit in front of our house is the only one doing this, but it is dropping this sappy substance on my car and driving me insane, my car is this sticky mass of dust (thanks to the tree and the fields). The tree did this last year too, as they are finally big enough to reach onto the road, but figured it might have something to do with all the smoke from the fires. Anyhow I am trying to see if, I as a home owner am responsible for the tree and can remove and possibly replace as I see fit, or if some board/committe in Spreckels is responsible for these trees and if so, who I may talk to about possibly getting it replaced, as it is truly ruining my car. Thanks, Michele Mazzuca 1

6 6 Spreckels Community Services District MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS March 15, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA Opening Business 1.1 Call to Order The meeting was called to order by President Eastw o 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Mana Present: Eastwood, Kramm, H Absent: None Agenda as presented. 2/3 vote required if any ard of Directors of the Spreckels Community Services District adopts the Motion to adopt agenda {Henningsen] 2nd {McDougall]. Ayes: Eastwood, Kramm, Henningsen, McDougall Noes: None MOTION CARRIED 2. Communications 2.1 Correspondence

7 Oral Comments from the Public 3. Adjourn to Closed Session 3.1 Board conference regarding potential litigation. 4. Return to Open Session 4.1 Report from Closed Session. No reportable action. 5. Consent Agenda RECOMMENDATION/ACTION: At the Pleasure 5.1 Approval of the Minutes o to OPP." ve up to $10,000 [McDougall] 2nd [Henningsen] O$tW d, Riley, Kramm, Henningsen, McDougall MOTION CARRIED 7.2 Zone 2 Landscape Maintenance Contract. Henningsen gave a report of the meeting with Landscape Contractor Dave Clarke. Business Manager Ingram will incorporate all items into a final draft. Motion to approve at $600 per month [Henningsen] 2nd [McDougall] Ayes: Eastwood, Riley, Kramm, Henningsen, McDougall Noes: None MOTION CARRIED

8 New Business Action Items 8.3 Review of Accounts Payable: a. Paul J. Ingram b. Salinas Valley Landscaping c. Spreckels Memorial Dist. d. Spreckels Water Company e. PG&E f. Central Electric g. McGilloway, Ray, Brown & Kaufman Management Services Monthly Service AT&T $ $ 1, $ $ $ 50 $ 3, $ 1,60 $ 7, RECOMMENDATION/ACTION: Paul Ing Noes: None b. c. d. e. Community Service f. Street Lights g. Drainage Fuel level alarm at emergency generator goes off at half full. Generator ran for 15 straight hours during recent power outage. Will research filtering fuel on regular basis. h. Grading

9 Legal Counsel J. Alleys k. Trees: Requests for Tree Service l. Landscaping m. Sidewalk Repairs n. Wheel Chair/Access Ramps o. Quarterly Services p. Trench Work 12. Reports from Standing and Ad Hoc Committees 13. Community Member Recognition 14. Consideration of Items for Future Meetings 14.1 Proposed Future Agenda Items 18. Next Meeting Dates: April 19, :30 PM May 17, :30 PM 19. Adjournment

10 10 Spreckels Community Services District MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS March 30, :30pm Spreckels Veterans Memorial Building, 5th & Llano, Spreckels, CA Opening Business 1.1 Call to Order The meeting was called to order by President East 1.2 Roll Call & Establishment of Quorum Ron Eastwood, President James Riley, Vice President Scott Henningsen, Director Otto Kramm, Director Cathy McDougall, Director Paul Ingram, Business Mana er Michael Whilden, District Cou e 1.3 Agenda as presented. 2/3 vote required if any ard of Directors of the Spreckels Community Services District adopts the Motion to adopt [Henningsen] 2nd [Kramm] Ayes: Eastwood, Riley, Kramm, Henningsen, McDougall Noes: None MOTION CARRIED 2. Public Comment Period

11 Adjourn to Closed Session 3.1 Conference with Legal Counsel regarding significant exposure to litigation. 4. Report from Closed Session No reportable action. 5. Continued Business Action Items 5.1 Approve payment to SCI Consulting, Inc.: Parcel Assessm mailing: $12, Motion to approve [Henningsen] 2nd [Kramm]. Ayes: Eastwood, Riley, Kramm, Henningsen, M Noes: None MOTION CA Motion to approve [Henningsen] 2 Ayes: Eastwood, Riley, Kramm, Henni Noes: None MOTi 5. Adjournment

12 12 SPRECKELS COMMUNITY SERVICES DISTRICT FUND BALANCE AS OF 5/17 /2017 AFTER TODAY'S ACCOUNTS PAYABLE COUNTY FUND 634 $104,365.23

13 1:16 PM 05/17/17 Cash Basis Spreckels Community Services District Profit & Loss Budget vs. Actual July 1, 2016 through May 17, Jul 1, '16 - May 17, 17 Budget $ Over Budget % of Budget Income 400 Tax Income Standard Pacific-Reimbursed Z2 400 Tax Income - Other Total 400 Tax Income County Revenue Non Assesment Revenue 29, , , % Special Assessments Zone 1 Old Town 11.09% Zone 2 New Town 88.91% Fire Protection-Other User Fees Non Specified Assessment Special Assessments - Other 4, , , , % 98.9% Total Special Assessments 37, , % County Revenue - Other Total County Revenue 66, , % Total Income 66, , , % Expense Reimbursed Expense Property Taxes AB 15 Transfer Accounting Services Administrative Fees Audit Expense Building Supplies Bank Fees Board/Staff Education Equipment Maintenance Equipment Maintenence Zone2 33% Equipment Maintenence Zone1 67% Equipment Maintenance - Other 1, , , , , , , , , % % 65.5% 10.9% Total Equipment Maintenance 5, , % Equipment Repairs Fire Protection Prop 172 Disbursement SVFC Contract Fire Protection - Other 51, , , , ,50-11, , , % 78.4% Total Fire Protection 61, , , % Election Costs Fund 634 Adminstrative Fees Garbage Collection General Liability/Property Ins Hardware Legal Services Mitigation Funds Landscape Maintenance Contract Management Services Membership Fees/Dues Office Supplies Payroll Expenses Professional Services PO Box Rental Sidewalks/Alleys Repair Sidewalk/Alley Repairs-Zone Sidewalk/alley repairs-zone Postage Power Power Zone Power Zone Power- Other 2, , , ,35 5, , ,00 2,00 5,00 15,30 9, , , , ,00-1, ,95-3, , % 65.4% 87.3% 61.1% 111.2% % Total Power 5, , % Telephone/Internet 616 Tree Maintenance Tree Maintenance Zone Tree Maintenance Zone Tree Maintenance - Other , , % Total 616 Tree Maintenance ,00-4, % Worker's Compensation Insurance Website Services 630 Water Water Zone Water Zone Water - Other , , , , , % Total 630 Water 2, , % Page 1

14 1:16 PM 05/17/17 Cash Basis Spreckels Community Services District Profit & Loss Budget vs. Actual July 1, 2016 through May 17, Jul 1, '16 - May 17, 17 Budget $ Over Budget % of Budget Special Projects Hourly Special Projects Hourly 1/ Street Light Repairs Zone Depreciation Expense Capital Improvements Sidewalks/Curbs/ADA Landscape Improvements Trees Capital Improvements - Other Total Capital Improvements Parcel Management Reconciliation Discrepancies Total Expense Net Income , , , ,00-70, , , % , % -38, % 40, % Page2

15 Register: County Fund 634 From 05/17/2017 through 05/l 7/2017 Sorted by: Date, Type, Number/Ref Date Number Payee It-~ ~yqb le Spreckels Community Services District Account Memo Payment ( 15 05/17/2017 Paul J. Ingram Comp Management /17/2017 Clarke's Turf and Wa Landscape /17/2017 Spreckels Water Co... Water Zone 1 Water Zone /17/2017 PG&E -split- -split- Power Zone 1 Power Zone /17/2017 Spreckels Memorial Telephone/In /17/2017 Postmaster PO Box Rental 9 Page 1

16 16 RESOLUTION NO RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND PROPERTY-RELATED FEES AND CHARGES WHEREAS, Spreckels Community Services District ("Public Agency") requests that the Monterey County Auditor-Controller enter those general or special taxes, assessments, or property-related Fees or charges identified in Exhibit "A" on the tax roll for collection and distribution by the Monterey County Treasurer-Tax Collector commencing with the property tax bills for fiscal year NOW, THEREFORE, BE IT RESOLVED as follows: 1. The Public Agency hereby certifies that it has, without limitation, complied with all legal procedures and requirements necessary for the levying and imposition of the general or special taxes, assessments, or property-related fees or charges identified in Exhibit "A", regardless of whether those procedures and requirements are set forth in the Constitution of the State of California, in State statutes, or in the applicable decisional law of the State of California. 2. The Public Agency further certifies that, except for the sole negligence or misconduct of the County of Monterey, its officers, employees, and agents, with regards to the handling of the Cd or electronic file identified as Exhibit "A", the Public Agency shall be solely liable and responsible for defending, at its sole expense, cost, and risk, each and every action, suit, or other proceeding brought against the County of Monterey, its officers, employees, and agents for every claim, demand, or challenge to the levying or imposition of the general or special taxes, assessments, or property-related fees or charges identified in Exhibit "A" and that it shall pay or satisfy any judgment rendered against the County of Monterey, its officers, employees, and agents on every such action, suit, or other proceeding, including all claims for refunds and interest thereon, legal fees and court costs, and administrative expenses of the County of Monterey to correct the tax rolls. PASSED AND ADOPTED this day of, 20, upon motion of,seconded by, and carried by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Dated: May, 2017 ATTEST:

17 17 EXHIBIT"A" TO RESOLUTION CERTIFYING COMPLIANCE WITH STATE LAW WITH RESPECT TO THE LEVYING OF GENERAL AND SPECIAL TAXES, ASSESSMENTS, AND PROPERTY-RELATED FEES AND CHARGES FISCAL YEAR GENERAL TAXES: SPECIAL TAXES: ASSESSMENTS: Reference Spreckels Community Services District Election of 1986 and Assessment for User Fees for secured parcels within the Spreckels Community Services District corresponding to District boundaries of the former County Service area No. 40. Spreckels Community Services District User Fees consist of $15 per parcel in Zone 1 - Old Town. The maximum authorized assessment for parcels in Zone 2 - New Town is $ , though parcels have historically been assessed $455.18, at discretion of the Board. Spreckels Community Services District is governed by the California Government code Section PROPERTY-RELATED FEES AND CHARGES:

18 Carmel Valley Recreation and Park District 18 Carmel Valley Recreation and Park District Board of Director's Public Hearing Thursday June 15, 2017 at 9:00 a.m. (Activity House) 29 Ford Road Carmel Valley, CA Board of Directors Steve Goodman Joseph Hertlein Alan Sokolow Karolyn Stone Michael Thatcher Notice of Public Hearing Concerning Your Vote on the Proposed Carmel Valley Recreation and Park District ( CVRPD) Park Maintenance Assessment District What is the Carmel Valley Recreation and Park District? Your parcel is located within the Carmel Valley Recreation and Park Distric ("Districf") boundaries. The District was formed in 1988 to provide local control over the Carmel Valley Community Park located at 29 Ford Road. Prior to 1985, the Monterey Peninsula Regional Park District owned and managed the park. In 1985, the property owners within the District also approved an annual assessment to fund the park maintenance. The assessment rate was set at $24 per residential unit and ranged from $12 to $48 per parcel for non/residential properties depending on their use (e.g. commercial, industrial, institutional, etc.). The CVRPD is managed by an elected unpaid Board of Directors of 5 people. All funds collected from property assessments and park event rentals is spent on park maintenance and related expenses. Currently, there are no funds available to replace existing improvements, when needed. For the past 32 years, the assessment rates have remained unchanged. During those 32 years, a 1.44 acre piece of land was donated by the Carmel Valley Village Improvement Committee (CVVIC), and due to generous property owner donations, the District has been able to acquire additional land and expand the park from 1.3 acres to 6.8 acres. Since 1985, the District has been generating approximately $50,000 annually from these assessments to fund the park. In addition, the District has also received a $25,000 grant which was matched with a $25,000 donation, for a total of $50,000. The District continues to receive some charitable donations from generous property owners. Why is an increase in the annual assessment needed? In the earlier years, the District was able to-build up reserves, out nowa ll reserve funds have been depleted. It has now come to a point where the District needs to ask property owners to approve additional funding. Therefore, the District is proposing to levy an annual assessment to cover the current park costs. The current budget projection for FY 2017/ 18 is $106,4 34, which is primarily used for maintenance. (If the assessment were to have been increased by inflation over the last 32 years, the annual assessment revenue would be $125,000 just to maintain the previous park size of 1.3 acres or about one fifth its present size.) The District is proposing to increase the assessment revenue to $106,4 34 in FY 2017/18. If the assessment is approved, the District can continue to maintain the improvements at the same level of service residents are accustomed to, and fund needed capital improvement projects such as; painting the gazebo, restrooms, and Activity House, install new toilets, maintain the irrigation system, replace picnic tables and trash cans, improve the stage area, slurry seal the parking lot, etc. Previous enhancements, such as the recent irrigation and drainage improvements were only made because of generous donations from a few supporters of the park. The District needs to be financially viable and can't rely on donations every time improvements need to be made to the park.

19 What are the "benefits" of the Maintenance Assessment District? H ow does maintaining park improvements affect public safety? Properly maintained parks enhance public safety. Well trimmed and groomed landscaping helps law enforcement easily monitor the park grounds for suspicious activity. How will this affect my property values? Property Appraisers routinely report that well maintained public landscapes increase property values within the respective community. Appraisers also hold that property values decrease when such services are significantly reduced. H ow will this affect my family's quality of life? Properly maintained parks enhance recreational opportunities for property owners and residents throughout the area. The approval of the assessment rate will enable the District to maintain a quality level of service to your park and provide needed funds to maintain existing facilities and for future improvements. W hat happens if the assessment vote 19 fails? Without this needed funding, future improvements could not be funded, existing improvements would be maintained less frequently, and reductions in current maintenance levels would occur. The District would also need to consider the possibility of conveying the Community Park to another governmental agency, for example the Monterey Peninsula Regional Park District or the County of Monterey. W hat are some other benefits of Park Maintenance? Aesthetics that result from properly maintained public landscapes (including trees, bushes and plants), as well as park amenities, result in a sense of pride and community. spirit. J, _ What types of improvements and services will be provided through the Park Maintenance Assessment District? The District maintains and services approximately 6.8 acres of park land. These improvements and services include; + Landscape maintenance, including grass mowing, tree trimming, shrubs pruning, weed control, litter pick/up, etc. + Irrigation system maintenance, including sprinkler repair, water usage monitoring, backflow, booster and well pump maintenance, etc. Recreation amenities, including a gazebo, barbecue pits, picnic tables, outdoor stage, volleyball court, horseshoe pits, Activity House, flag pole, restrooms, etc. Replacement of needed capital facilities such as; restroom toilets and urinals, painting of the Activity House, restrooms, and gazebo, parking lot repaving, upgrades to the horseshoe pits and stage area, etc. + New improvements, such as landscaping around the flag pole, adding electrical outlets to the gazebo, adding kitchen and bathroom improvements to the Activity House, etc.

20 How is the annual assessment to each parcel determined? 20 The Park Maintenance Assessment District includes all parcels located within a 3-miles radius of the park and located within the Carmel Valley Recreation and Park District boundary. The annual assessment rates are based upon the following: 0 The use of the parcel (e.g., single-family, condominium, apartment, commercial, industrial, office, public, etc.). 0 All residential parcels (single-family, condominium, apartment, mobile homes, etc.) are assessed on a per unit basis. 0 All non-residential parcels (commercial, industrial, institutional, public, etc.) are assessed on a Building - -squa-fe footage basis. _ 0 Public parcels that benefit from the park improvements will be assessed based upon their current use (e.g. a public building used as and office building will be assessed at the office rate. How much will my parcel be assessed? The proposed FY assessment for your parcel is shown on your enclosed ballot. The table below shows the proposed FY assessment rates for developed residential and non-residential parcels. For a detailed description of how your annual assessment was calculated, you may refer to the Engineer's Report on file with the Secretary of the Board. If you would like a copy of the Engineer's Report ed to you, please call Land Use Assessment Rate Single-Family Residential Parcel $55.30 per Unit Condominium/T ownhome Parcel $41.48 per Unit Multi-Family Parcel, including Apartments $27.65 per Unit e ommerciat-pa:rcel $e:47- pef-l,ggg-blel.g:-sf... - Industrial Parcel $3.23 per 1,000 Bldg. SF 1 Institutional Parcel $6.47per1,000 Bldg. SF 1 Office/Medical Parcel $9.70 per 1,000 Bldg. SF 1 1 Bldg. SF means Building Square Footage Together, public and private property owners within the Park Maintenance District will contribute $106,434 in FY to improve and maintain the Carmel Valley Community Park. If supported by a majority of the property owners, weighted by assessment amount, the annual assessment shown on your ballot may be levied by the Carmel Valley Recreation and Park District beginning July 1, 2017.

21 Will there be an Automatic Annual Increase in my Assessment Rate? The District is proposing that the FY maximum annual assessment rates be increased each subsequent fiscal year by no more than the prior year's change in the Annual Consumer Price Index-All Urban Consumers (San Francisco-Oakland-San Jose, CA). This increase is needed each year to keep up with the increases in costs for goods and services. If an annual increase is not included, the District would need to incur the costs of conducting a property owner election each time assessments increases were needed. Are there measures of accountability? Assessment monies will be held in a separate account. The District will have a certified financial review conducted each fiscal year to ensure that assessment revenues were only expended on authorized park services and improvements. How do I vote? Enclosed with this Notice of Public Hearing is your ballot, along with a self-addressed, postage-paid return envelope. 0 The ballot must be completed by the property owner( s ), or an authorized representative, indicating the property owner's support for, or opposition to, the proposed annual assessment. 0 For your ballot to be counted, you must dearly mark the appropriate box, sign the ballot, seal it in the enclosed envelope, and return it to the Secretary of the Board. 0 Completed ballots must be received at the address shown on the enclosed return envelope by 9:00 a.m. on June 15, 2017, or hand delivered to the Secretary of the Board before the end of the public input portion of the Public Hearing. 0 The Public hearing will begin at 9:00 21 a.m. on June 15, 2017, at the Carmel Valley Recreation and Park District Activity House, 29 Ford Road, Carmel Valley, CA If you return the ballot by mail, be sure to allow sufficient time for mail delivery. When will the ballots be counted? A Public Hearing will be held on June 15, 2017, at 9:00 am in the Carmel Valley Recreation and Park District Activity House. The Board will receive public testimony and formally accept the ballots. The ballots will be counted following the Board Meeting in the Activity House. What determines majority support vs.'majorit:y protest? Majority support occurs if the returned ballots supporting the proposed assessment are greater than the returned ballots opposing the proposed assessment. Whether in support for, or in opposition to the proposed assessment, the votes are weighted according to the amount of the assessment the respective property owner will be assessed. If the "No" votes number more than the "Yes" votes, weighted by assessment amount, the assessment cannot be imposed and the proceedings will be abandoned. When will we know the results? The results of the ballot tabulation are expected to be reported to the Board on June 15, 2017 around 3:00 p.m. Who do I call with questions? D For questions about the D proposed assessments, voting procedures or process, please call the District's Consultant, Joe Francisco or Ed Espinoza at (800) For questions about park maintenance, and improvements to the Community Park, please call the Board of Directors; Steve Goodman,Joseph Hertlein, Alan Sokolow, Karolyn Stone, or Michael Thatcher at (831) 659-PARK (7275).

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23 23 SHOWCASE YOUR DISTRICT S COMMITMENT TO TRANSPARENCY District Transparency Certificate of Excellence Purpose To promote transparency in the operations and governance of special districts to the public/constituents and provide special districts with an opportunity to showcase their efforts in transparency. Duration 2 Years Application Cost FREE Basic Requirements Current Ethics Training For All Board Members (Government Code Section 53235) Provide copies of training certificates along with date completed Compliance With the Ralph M. Brown Act (Government Code Section et. al ) Provide copy of current policy related to Brown Act compliance Provide copy of a current meeting agenda (including opportunity for public comment) Adoption of Policy Related to Handling Public Records Act Requests Provide copy of current policy Adoption of Reimbursement Policy, If District Provides Any Reimbursement of Actual and Necessary Expenses (Government Code Section (b)) Provide copy of current policy Annual Disclosure of Board Member Or Employee Reimbursements For Individual Charges Over $100 For Services Or Products. This Information Is To Be Made Available For Public Inspection. Individual Charge Includes, But Is Not Limited To: One Meal, Lodging For One Day, Or Transportation. (Government Code Section ) Provide copy of the most recent document and how it is accessible. Timely Filing of State Controller s Special Districts Financial Transactions Report - Includes Compensation Disclosure. (Government Code Section 53891) Provide copy of most recent filing. SDLF staff will verify that district is not listed on the State Controller s non-compliance list Conduct Audits As Required By Law (Government Code Section and ) Provide copy of most recent audit, management letter, and a description of how/where documents were made available to the public Other Policies Have Current Policies Addressing the Following Areas Provide copies of each: Conflict of Interest Provide copies of Form 700 cover sheet for board members and general manager Code of Ethics/Values/Norms or Board Conduct Financial Reserves Policy Showcase your District s Commitment to Transparency District Receives Certificate for display (covering 2 years) Press release template Recognition on the SDLF website Letter to legislators within the district s boundaries announcing the achievement Recognition in social media, letter to the editor of local media outlet, and the CSDA enews Window cling

24 DISTRICT TRANSPARENCY CERTIFICATE OF EXCELLENCE APPLICATION 24 Website Requirements Maintain a district website with the following items Required. (provide website link) - Required items available to the public: Names of board members and their full terms of office to include start and end date Name of general manager and key staff along with contact information Election/appointment procedure and deadlines Board meeting schedule (Regular meeting agendas must be posted 72 hours in advance pursuant to Government Code Section (a)(1) and Government Code Section (a)) District s mission statement Description of district s services/functions and service area Authorizing statute/enabling Act (Principle Act or Special Act) Current District budget Most recent financial audit Archive of Board meeting minutes for at least the last 6 months Link to State Controller s webpages for district s reported board member and staff compensation (Government Code Section 53908) Link to State Controller s webpages for district s reported Financial Transaction Report (Government Code Section (a)) Reimbursement and Compensation Policy Home page link to agendas/board packets (Government Code Section ) SB 272 compliance-enterprise catalogs (Government Code Section ) Additional items website also must include at least 4 of the following items: Post board member ethics training certificates Picture, biography and address of board members Last (3) years of audits Financial Reserves Policy Online/downloadable public records act request form Audio or video recordings of board meetings Map of district boundaries/service area Link to California Special Districts Association mapping program Most recent Municipal Service Review (MSR) and Sphere of Influence (SOI) studies (full document or link to document on another site) Link to site or a general description of what a special district is Link most recently filed to FPPC forms Machine readable/searchable agendas (required in 2019) Outreach/Best Practices Requirements - (Must complete at least 2 of the following items) Regular District Newsletter Or Communication (Printed And/Or Electronic) That Keeps The Public, Constituents And Elected Officials Up-To-Date On District Activities (at least twice annually) Provide copy of most recent communication and short description on the frequency of the communication, how it s distributed and to whom. Community Notification Through Press Release To Local Media Outlet Announcing Upcoming Filing Deadline For Election Or Appointment And Process For Seeking A Position On The District Board, Prior To That Election (Or Prior To The Most Recent Deadline For Consideration Of New Appointments For Those Districts With Board Members Appointed To Fixed-Terms). Provide copy of the press release (and the printed article if available) Complete Salary Comparison/Benchmarking For District Staff Positions Using A Reputable Salary Survey (At Least Every 5 Years) Provide brief description of the survey and process used as well as the general results Special Community Engagement Project Designed and completed a special project promoting community engagement with the district (potential projects may be broad in nature or focus on specific issues such as rate-setting, recycled water, identifying community needs, etc.) Submit an overview of the community engagement project reviewing the process undertaken and results achieved Hold Annual Informational Public Budget Hearings That Engage The Public (Outreach, Workshops, Etc.) Prior To Adopting The Budget Provide copy of most recent public budget hearing notice and agenda. Community Transparency Review The district would be required to obtain a completed overview checklist from at least 2 of the following individuals (the district may choose to conduct the overview with these individuals simultaneously or separately): Chair of the County Civil Grand Jury Editor of a reputable local print newspaper (only one may count toward requirement) LAFCO Executive Officer County Auditor-Controller Local Legislator (only one may count toward requirement) Executive Director or President of local Chamber of Commerce General Manager of a peer agency (special district, city, county, neighborhood association, community organization or county administrative officer) Provide proof of completion signed by individuals completing Community Transparency Review Showcase your District s Commitment to Transparency

25 DISTRICT TRANSPARENCY CERTIFICATE OF EXCELLENCE APPLICATION 25 SHOWCASE YOUR DISTRICT S COMMITMENT TO TRANSPARENCY District Transparency Certificate of Excellence Submit Application Submit this application along with all required documentation to: SPECIAL DISTRICT LEADERSHIP FOUNDATION 1112 I Street, Suite 200 Sacramento, CA Phone: Fax: DISTRICT: MAILING ADDRESS: CITY: STATE: ZIP: CONTACT NAME: CONTACT TITLE: PHONE: FAX: WEBSITE: ASSEMBLY MEMBER(S)*: SENATOR*: LOCAL NEWSPAPER(S): I CERTIFY THAT THE INFORMATION SUBMITTED IS ACCURATE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. SIGNATURE: *include all state legislators representing the district s area of operation Showcase your District s Commitment to Transparency

26 Spreckels Community Services District from: Sent: To: Subject: Attachments: Chris Coulter Tuesday, May 16, :55 AM Spreckels Community Services District spreckels resolutions Spreckels MD Certification Resolution Resolution.docx; Spreckels CSD Certification Resolution Resolution.docx Hi Paul, I have the certification resolutions for the CSD and MD attached to this . On the refund front, there have been about 10 returned checks due to no forwarding information from the USPS. I contacted the county assessor but they do not have any updated address information. The checks have a 90 day window for cashing, after it expires we will have a final accounting of all funds, and I will provide to you. Please let me know if you have any questions. Sincerely, Chris Coulter, Consultant SCIConsultingGroup 4745 Mangels Boulevard Fairfield, CA x126 Phone Fax chris.coulter@sci-cg.com 32 Years of Service to Public Agencies 1