Golden Valley Fire District 3327 N. Mayer Road, Golden Valley, Arizona (928) Fax: (928)

Transcription

1 Golden Valley Fire District 3327 N. Mayer Road, Golden Valley, Arizona (928) Fax: (928) website: MINUTES OF A REGULAR MEETING OF THE GOLDEN VALLEY FIRE DISTRICT GOVERNING BOARD HELD WEDNESDAY, APRIL 11, 2012 AT 6:00 P.M. AT THE GOLDEN VALLEY FIRE STATION TWELVE CLASSROOM LOCATED AT 749 S. EGAR ROAD, GOLDEN VALLEY, AZ Pursuant to A.R.S , notice is hereby given to the members of the Golden Valley Fire District and to the general public that the Golden Valley Fire District Governing Board held a regular meeting, open to the public on Wednesday, April 11, 2012 at 6:00 p.m. in the Golden Valley Fire Department Station Twelve Classroom located at 749 S. Egar Rd., Golden Valley, Arizona The MINUTES for the meeting are as follows: 1. Call to Order. Chairman Curt Hardy called the meeting to order at approximately 6:00 PM. 2. Roll Call of Board Members. Members present were Chairman Curt Hardy, Clerk Jeff Morcom, Mark Vanik, Jim Kanelos and Bill McCarter. Director Hardy announced that he would like to move the executive session, to occur prior to the Chief s Report due to the high hourly cost of legal council in attendance. 3. Call to the Public: This is the time for the public to comment. Persons must first be recognized by the Chair and state their name for matter of record. Members of the Board may not discuss items that are not on the agenda; therefore, action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date. Sherri Borden had questions regarding a call she heard that she found disturbing. She stated that she had heard three different scenarios of the incident, in which two children had been locked in a car and was concerned that the fire department said they would not go and help. Director Hardy stated that he did want to comment. He stated that much of the recollection was not nearly correct and directed Chief O Donohue to address her concerns after the meeting. Sherri Borden also said that she had ed the chief on prior concerns and was dissatisfied with his response and felt insulted that he suggested she was costing the district money because he had to refer to legal council. 4. Approval of Minutes: Approve Minutes from March 14, 2012 regular meeting. Director McCarter motioned to approve the minutes as written, Director Vanik 2 nd, all members present were in favor. Motion carried. 5. Reports: Presentation, Discussion and Possible Action Re: a. District Finances Report of the Golden Valley Fire District for the month of March Mrs. Morcom reported that the revenues for March 2012 were $169, and the expenses were $339, b. Administrative Report i. National Bank payroll account. Mrs. Morcom stated she and Mrs. Guerrero attended a class hosted by a CPA firm, Saunders and Co., tailored to Quickbooks use in Fire Districts and one of the items that was brought to their attention was that the payroll account through National Bank can only be used for payroll. It is recommended 1

2 that no debit activity should be coming out of the account and all payroll must be drawn from this account per GASB 34. Currently our accounts are set up where the direct deposited payroll transactions come out of the correct account, but the printed checks are drawn from the district s general funds account. This item is merely listed to inform the Board that the proper account adjustments will be made. No action required. ii. National Bank debit cards. Mrs. Morcom stated that since there should be no debit activity coming from the payroll account, the use of debit cards previously approved for travel use should be cancelled. The general fund account prohibits debit use as well. Director Morcom motioned to cancel all debit cards, Director Kanelos 2 nd, all members present in favor. Motion carried. iii. Global Fleet gas card. Mrs. Morcom stated that the Global Fleet Card was recommended as an alternative to the debit cards for travel expenses. The Global Fleet organization differs from the corporate version of the fleet card that had been suggested at a previous meeting. The Global Fleet cards are essentially useable practically anywhere, where-as the corporate cards are quite limited in available locations. The Global Fleet Cards also will provide a nice savings on the cost of gas that the other cards considered did not offer. Director Hardy motioned to obtain Global Fleet Cards, directing Chief O Donohue to ensure all safeguards are put in place to prevent abuse, Director McCarter 2 nd, all members present in favor. Motion carried. iv. Arizona State Retirement System. Mrs. Morcom explained that currently the district pays 10% to three of the district s nonsuppression employees in lieu of retirement since they do not qualify for the Public Safety Personnel Retirement System. If the district opts to switch these employees over to the Arizona State Retirement System the difference in cost will be only a couple hundred dollars per year. Director Hardy motioned to enroll administrative employees in the AZ State Retirement System, Director McCarter 2 nd, Directors Hardy, McCarter, Kanelos and Vanik voted Aye, Director Morcom abstained. Motion carried by majority vote. c. Operations Report for the month of March Chief O Donohue reported there were 7 Fire Calls, 118 EMS Calls, 0Hazardous Materials Incidents, 28 Service Calls, 5 Good Intent Calls, 7 False Alarms and 1 Special Incidents. 6. Chief s Report: The governing body may not propose, discuss, deliberate or take legal action on this matter unless the specific matter is properly noticed for legal action. Therefore, action taken as a result of the Chief s report will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date. A.R.S K. The Chief s report is as follows: Arizona Department of Corrections Agreement update Chief O Donohue stated the ADC Agreement that is under review with ADC that augments the current Agreement with MTC is still in the legal department with ADC. Training Assistant Chief Martin and Captain Martin just completed their interrogation class in Phoenix, which will help them manage personnel and further develops their skills as District officers. Station-14 update 2

3 Plans for the fire station plans are getting finalized with some minor modifications for Station construction. These base architectural plans will most likely be utilized for all future stations to keep the costs down. We have located land that met the following requirements: 1. Within five road miles of the I-40 and Griffith Road intersection. 2. Utilizes paved or well maintained roads as much as possible. 3. Covers as much of the Fire District residents in the area. 4. Is strategically placed to meet future needs in the I-40 industrial corridor. Public Safety Training Center - update Under the direction of Captain Martin, inmate crews have been working on or completed the following: i. Fencing & barbed wire installation is now complete. ii. Security system has been installed and is operable and will soon be connected to the internet for 24-hour monitoring by GVFD staff. iii. The grinding of the gymnasium floor is ¾ completed. iv. Ceiling tiles have been removed and are currently being replaced. v. Painting has been completed for all the classrooms. vi. Tile has been ordered for the classroom floors. 9/11 Memorial for Golden Valley Fire Chief O Donohue informed the Board the 9/11 Memorial Committee has selected Golden Valley Fire as the recipient of the 9/11 Memorial funds to install a commemorative item honoring those who died in the 2001 terrorist events. Chief O Donohue said a site would be selected at the Public Safety Training Center (PSTC) to install the memorial. The next memorial event will be held Saturday September 08, 2012 in Kingman, which will include several speakers and local honor guards. Regional 911 update Chief O Donohue said the Kingman Regional Dispatch has continued to serve the needs of the District and has proved to be a valuable asset & great investment for the Fire District. This new system includes individual station tones, All-Call capabilities that can be received by off-duty firefighters who live in Kingman, and Duty Officer tones for large scale incidents that require a Chief Officer to respond or be notified. Annual Report The Annual Report that staff has been working on will be sent to the Board to review within the next two-weeks. The Board will be ed the final draft and asked to consider sending an abbreviated version as an insert to all Golden Valley residents and placing the full version on the District website. Fire Marshal activity During the month, Fire Marshal Osborn performed the following: Investigated suspected arson fire on N. Eden Rd. Follow-up with insurance company and MCSO. Investigate structure fire at 900 S. Heber Rd. Respond to possible structure fire at 897 Lochiel. Assist Security Supervisor and Fire Marshal at the Chrysler Proving Grounds. Review plans for a new construction project at Fed-ex. 3

4 Review plans for the rebuild of King Tut s mini mart. Meet with Fed-ex employee about safety complaints. Create new hydrant list and Log hydrant maintenance into Firehouse program. New business inspection on Bowie Rd. 3- Business inspections. The Board of Directors convened into an executive session at approximately 6:35 PM. Following Agenda Item 6. The Board of Directors re-convened the regular meeting at approximately 8:10 PM. 7. Presentation, Discussion, and Possible Action Calendars: a. Purchases: i. Board review and consideration for possible purchase of the following: - Fire Engine Crash Truck for $6, plus applicable fees/taxes. Assistant Chief Martin stated the vehicle is a 1987 Oshkosh P-19 with 38,000 miles and the idea is to use the unit to access areas where the terrain is too rough for our more valuable units. Director Kanelos asked if it would also be used for wildland. Chief O Donohue stated that it was quite capable as it has all wheel drive and boasts a 1,000 gallon water tank. Director Hardy stated that he was opposed to the purchase because from his experience it is a vehicle designed for flat road use such as airport runways and replacement parts for Oshkosh are very expensive. It is also a very heavy vehicle and has been visibly modified. Assistant Chief Martin noted that it had been modified to allow the use of foam. He had considered the unit because there are many areas in the district that are quite rugged and primitive. Director Morcom motioned to deny the purchase of the vehicle, Director Hardy 2 nd, all members present in favor. Motion carried Aerial Platform Quint Ladder Truck for $150, plus fees/taxes. Director Hardy stated that if we decide to purchase the vehicle, we will become the third owner. It is currently owned by Bullhead City Fire and was purchased from Sierra Vista Fire. It has been sitting in reserve status for the past three years and is fully operational. Chief O Donohue noted that prior to any purchase, the truck must pass ladder testing. Insurance will cost approximately $1, annually. Assistant Chief Martin stated the cost to purchase such a vehicle brand new would be in the range of $950,000; a used unit would be in the range of $300,000 to $350,000 if the vehicle manufacturer is still in business and to purchase a unit from a manufacturer that is no longer in business the cost would be in the range of $100,000 to $200,000. Purchasing the unit will be favorable to the district as it will provide excellent aerial support to our fire suppression efforts. It will also provide the district a full ISO credit for an aerial device. It meets several requirements that our current ladder truck does not and will be integral to responding to commercial and industrial facility incidents, including larger single story building such as the school, as well as multifamily structural incidents. Director Kanelos asked if we had adequate water supply to maximize the vehicle s capabilities. Chief O Donohue explained that commercial and industrial facilities that require high capacity water flow are required to have hydrants that are adequate to service the facility. Director Morcom asked if any additional items will need to be purchased to outfit the unit. Chief O Donohue stated that he is negotiating the inclusion of hardware and equipment that the unit is currently stocked with. Director Hardy asked the district mechanic to give his opinion on the condition of the unit. Mr. Sutherland reported that the unit only has three issues that will need to be addressed before putting the vehicle in use. First it will need a full set of ten tires since they are a year out of the recommended replacement date. It also needs main pivot pins on the ladder replaced and 4

5 there is a small hydraulic leak in the outrigger that needs to be looked at. Director Hardy asked for an estimated replacement cost for the tires. Mr. Sutherland informed it would probably cost around $6,000. Chief O Donohue stated that we have the money available in the contingency fund for the purchase. We are looking at approximately $150,000 plus repairs. He stated that he felt it is an incredibly good deal. Director Kanelos motioned to approve the purchase of the vehicle with required repairs, equipment and fees, with the stipulation that it passes a thorough inspection, Director Hardy 2 nd, all members present in favor. Motion carried. b. Old Business: i. Discussion and Possible Action Re: Board approval for Chief to sign contract with ADC (Arizona Department of Corrections) as addendum to contract with MTC (Management and Training Center) for inmate labor. (Tabled from February 8, 2012 meeting). Chief O Donohue informed the board that he is still waiting for a final response from ADC. He has been pressing officials at ADC to move the issue along and hopes to have a response by the next meeting. Director Hardy motioned to table the item until the next meeting, Director McCarter 2 nd, all members present in favor. Motion carried. c. New Business: i. Discussion and Possible Action Re: Board of Directors may vote to go into Executive Session for; 1. Legal advice pursuant to A.R.S (A) (3) & (4) discussion with attorney: Con application issue; 2. Pursuant to A.R.S (A)(7) consultation with designated representatives of the public body in order to consider its position and seek instruction regarding a possible real estate acquisition. ii. Discussion and Possible Action Re: Board consideration of pursuing CON (Certificate of Necessity). Director Hardy informed those present that the executive session was held to receive an update regarding the Certificate Of Necessity for the ambulance service. Everything is moving along and no action is required. iii. Discussion and Possible Action Re: Property purchase(s) for future fire stations. Director Hardy motioned to set up a workshop, to be held Wednesday, May 2, 2012 for considerations regarding property purchases for future fire stations, Director McCarter 2 nd, all members present in favor. Motion carried. Director Hardy asked if it would be possible to notify the public of the workshop through the local newspaper. Chief O Donohue stated he would see to it. iv. Discussion and Possible Action Re: Review of proposed budget DRAFT. Chief O Donohue stated that the budget process was started early this year and this is a rough draft. It will be refined further and the draft presented is merely for the board members to review and to keep them updated on the budget process. No action required. v. Discussion and Possible Action Re: Review and possible approval of pay scale. Chief O Donohue explained that the payscale incorporates the recent cost of living increases, adds the clarification between a probationary firefighter versus step one on the payscale and includes a Battalion Chief position in anticipation of future growth. Director McCarter motioned to approve the payscale, Director Morcom 2 nd, all members present in favor. Motion carried. vi. Discussion and Possible Action Re: Possible Board approval to allow public use of the Golden Valley Public Safety Training Center. Chief O Donohue stated that there has been interest in using the training center for various uses. VFIS has provided information on rental agreements to give an idea of the costs and coverage of insurance for the board members to review. Pricing considerations will be addressed at a later 5

6 time. No action required. vii. Discussion and Possible Action Re: Board approval for Chief to sign agreement between GVFD and Mohave County Water. Chief O Donohue explained that this agreement pertains to reserving the water rights on property being considered for future station 14. Director McCarter motioned to table the item for other considerations, Director Hardy 2 nd, all members present in favor. Motion carried. 8. Correspondence: Appreciation letter from Noel H. Labonte. Director Hardy read an appreciation letter from Mr. Noel H. Labonte, thanking the crews for their assistance. 9. Board Member Comments: Discussion and Possible Action Re: agendizing future new business, committee, special, workshop meetings, and any other matter deemed necessary for consideration. None. 10. Adjournment: Director McCarter motioned to adjourn the meeting at approximately 9:10 PM, Director Hardy 2 nd, all members present in favor. Motion carried. MINUTES prepared by: Nicole Guerrero Date: 4/16/2012 Supporting documentation and background material for agenda items may be reviewed in the Golden Valley Fire District Administrative Building located at 3327 Mayer Road, Golden Valley, Arizona. The Golden Valley Fire District endeavors to ensure accessibility of all its programs, facilities and services to all persons with disabilities. If you need an accommodation, please contact the District at Please make any request for accommodations as early as possible. 6