WHEELING PARK DISTRICT BOARD OF COMMISSIONERS MINUTES OF REGULAR MEETING MAY 9, 2017

Transcription

1 WHEELING PARK DISTRICT BOARD OF COMMISSIONERS MINUTES OF REGULAR MEETING MAY 9, 2017 The Regular Meeting of the Board of Commissioners of the Wheeling Park District, Cook and Lake Counties, Illinois, was held in the Boardroom of the Community Recreation Center, 333 West Dundee Road, Wheeling, Illinois. The meeting was called to order at 7:23 p.m. by President Stein, followed by the Pledge of Allegiance. The following Commissioners were present when the roll was called: C. Klumpp, M. Burns, M._Kurgan, B. Lichtenberger, J. Whittington, R. Rosen, and S. Stein. Staff members present were Jan Buchs, Executive Director; Matt Wehby, Deputy Director; Amy Rivas, Director of Administrative Services; Susan Rice, Director of Marketing & Communications; Jill Nobbe, Superintendent of Finance; Jim Tourloukis, General Manager of Chevy Chase; Larry Raffel, Superintendent of Planning; Jim Waterson, Superintendent of Parks & Facility Services; Jennifer Sweeney, Superintendent of Recreation Programs & Facilities; Laura Decker, Athletic Coordinator; Juan Carlos Acevedo, Communications & Outreach Manager; Sharon Schomer, Facility Services Clerk; Marian Krass, Executive Administrative Assistant; and Marcia Jendreas, Recording Secretary. Also present were Commissioner-elect Paul Zangara; Dan Berg from Sikich LLP; residents Dick Larson, Fran Bentley, John Schomer; and guests Keith and Kim Pecka. AGENDA ADDITIONS/DELETIONS/CORRECTIONS President Stein reordered the Agenda, placing Item IV. Committee Reports before Item III. Unfinished or Continuing Business. CONSENT AGENDA Commissioner Lichtenberger moved, seconded by Commissioner Klumpp, to approve the Consent Agenda as follows: A. Approval of Minutes of Intergovernmental & Community Relations Committee Special Meeting of June 7, 2016 B. Approval of Minutes of Future Planning Committee Special Meeting of March 7, 2017 C. Approval of Minutes of Administration Committee Special Meeting of April 4, 2017 D. Approval of Minutes of Regular Meeting of April 18, 2017

2 Board Meeting of May 9, 2017 Page 2 AYE: M. Burns, B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, S. Stein COMMITTEE REPORTS None of the Committee Chairs or liaisons had anything new to report. UNFINISHED OR CONTINUING BUSINESS 2016 Annual Financial Report Sikich LLP Mr. Berg stated that the Park District s 2016 financial statements are presented fairly, and are in accordance with generally accepted accounting principles. He explained the District received the highest level of opinion, which is clean and unmodified. He said it was a good year financially for the District. Commissioner Rosen asked for clarification on the differences between for-profit organizations and not-for-profit organizations, and he also questioned if the District should have further details in the Other and Miscellaneous categories for monthly reports. Mr. Berg briefly summarized the differences in the two types of organizations, and said the level of detail in reporting varies widely among organizations. He said at the Park District, each category is already broken down into further detail in the budget document. Executive Director Buchs added that any large amounts in the Miscellaneous and Other categories are explained in the monthly Treasurer s Report narrative. President Stein noted that according to the opinions provided by Mr. Berg and the Park District s attorney, the District is already following the proper procedure in its financial reporting. Mr. Berg said the District did a great job overall in 2016, and he thanked Superintendent Nobbe and staff for their work. Mr. Berg exited the meeting. Approval of 2017 Organizational Structure Executive Director Buchs said in order to maintain compliance with the IAPD/IPRA Distinguished Accredited Agency standards, the Board must formally approve the 2017 Organizational Structure. Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Wheeling Park District 2017 Full-Time Organizational Structure, as presented on May 9, 2017.

3 Board Meeting of May 9, 2017 Page 3 AYE: B. Lichtenberger, M. Kurgan, J. Whittington, R. Rosen, C. Klumpp, M. Burns, S. Stein Resolution Recognizing Outgoing Commissioner Kurgan President Stein read Resolution into the record. The Resolution recognizes outgoing Commissioner Kurgan s sixteen years of service to the Wheeling Park District. Commissioner Lichtenberger moved, seconded by Commissioner Burns, to adopt Resolution , A Resolution to Recognize Length of Service. AYE: J. Whittington, R. Rosen, C. Klumpp, M. Burns, B. Lichtenberger, S. Stein Commissioner Kurgan was presented with an award commemorating his years on the Board. Commissioners and guests wished Commissioner Kurgan good luck in his future endeavors, and thanked him for his service to the Wheeling Park District. President Stein called for a short break at 8:02 p.m. to allow the Board, staff, and guests to celebrate with Mr. Kurgan. Mr. Kurgan and some attendees began exiting at 8:11 p.m. President Stein called the meeting back to order at 8:19 p.m. Business of the Board President Stein declared the Board complete and asked that the Secretary to the Board of Park Commissioners fulfill her duties.

4 Board Meeting of May 9, 2017 Page 4 NEW BUSINESS Administration of Oath of Office to Newly Elected Board Members Executive Director Buchs swore in new Commissioner Paul Zangara, then administered the Oath of Office to newly elected Commissioners Lichtenberger, Rosen, Stein, and Whittington. Call to Order of the Board Secretary Buchs declared the first meeting of the Board called to order. Roll Call Recording Secretary Jendreas called the roll, and the following Commissioners were in attendance: C. Klumpp, M. Burns, B. Lichtenberger, S. Stein, P. Zangara, J. Whittington, and R. Rosen. Election of President Secretary Buchs opened the nomination for the Office of President of the Board of Commissioners of the Wheeling Park District for the Board year. Commissioner Klumpp nominated Commissioner Stein, seconded by Commissioner Lichtenberger, to serve as President of the Board of Park Commissioners. Commissioner Klumpp moved, seconded by Commissioner Lichtenberger, to close nominations and move that a unanimous ballot be cast for Commissioner Stein. The motion carried by unanimous voice vote. Secretary Buchs declared Commissioner Stein duly elected to serve as President of the Board of Park Commissioners for the year. President Stein took the chair and assumed the duty of conducting the remainder of the meeting. Election of Vice President The nomination for the Office of Vice President was opened by President Stein. Commissioner Whittington nominated Commissioner Lichtenberger, seconded by Commissioner Burns, to serve as Vice President of the Board of Park Commissioners. Commissioner Whittington moved, seconded by Commissioner Burns, to close nominations and move that a unanimous ballot be cast for Commissioner Lichtenberger. The motion carried by unanimous voice vote. President Stein declared Commissioner Lichtenberger to be duly elected to serve as Vice President of the Board of Park Commissioners.

5 Board Meeting of May 9, 2017 Page 5 Appointments Advisory to the Board President Stein offered appointments for advisory positions for the Board year as follows: Legal Counsel Treasurer Executive Director Secretary to the Board NWSRA Representative Steven B. Adams, Robbins Schwartz Matt Wehby Jan Buchs Jan Buchs Jan Buchs Commissioner Klumpp moved, seconded by Commissioner Lichtenberger, that the aforementioned appointments be accepted and ratified for the year. Motion carried by unanimous voice vote. Voucher List Commissioner Burns moved, seconded by Commissioner Whittington, to approve the Voucher List dated May 9, 2017, in the amount of $490, AYE: C. Klumpp, M. Burns, B. Lichtenberger, P. Zangara, J. Whittington, R. Rosen, and S. Stein WRITTEN COMMUNICATIONS President Stein listed the written communications and asked that they be placed on file. VERBAL COMMUNICATIONS Staff: Director Wehby introduced Laura Decker, who is the newly hired Athletic Coordinator, and John Hansen, Assistant Wellness Manager/Aquatics Supervisor. Board: Commissioners welcomed Commissioner Zangara and congratulated newly elected Board Members; congratulated Commissioner Stein on her reelection as President, and Commissioner Lichtenberger on his reelection as Vice President; thanked Superintendent Nobbe and staff for their hard work on the audit; wished outgoing Commissioner Kurgan good luck in the future; and gave positive comments about the Park District s website, and Horizon Park. Citizens: Mrs. Bentley gave her comments about Senior Services utilizing the Community Recreation Center.

6 Board Meeting of May 9, 2017 Page 6 Former Wheeling Park District Commissioner Keith Pecka wished Mr. Kurgan the best in the future, congratulated newly elected Commissioner Zangara and the incumbents, and commented that the Park District is in great financial shape. ADJOURNMENT There being no further business, Commissioner Klumpp moved, seconded by Commissioner Rosen, to adjourn the meeting at 8:40 p.m. The motion carried by unanimous voice vote. Respectfully submitted, Jan Buchs, Secretary Approved this 23 rd day of May 2017 Board of Commissioners Wheeling Park District