Kent Regional Fire Authority Governance Board Meeting Minutes March 16, Hours

Transcription

1 Call Meeting to Order The Governance Board special meeting was called to order by Board Chairperson Allan Barrie at 5:30 p.m. In attendance were Board Vice Chair Les Thomas and Board Members Harry George, Sr., Dennis Higgins, Bill Boyce, Board Advisory Members Margaret Harto and Erin Sitterley. Board Member Mike Denbo had an excused absence. The following Kent Regional Fire Authority staff members were in attendance: Fire Chief Jim Schneider, Deputy Chief Brian Wiwel, Division Chief John Madson, Division Chief Pat Pawlak, IT Manager Don Gentry, Attorney Brian Snure, Finance Manager Margaret Martin, Human Resource Manager Deanna Gratzer, and Board Secretary Jane Ogren. Department members and members of the public were present for the Announcements, Proclamations, and Presentations portion of the meeting. Flag Salute The Pledge of Allegiance was recited. Agenda Modifications There were no agenda modifications. Announcements, Proclamations, and Presentations Longevity Awards were presented to fire department personnel with 35, 30, 25, 20, 15, and 5 years of service. Those in attendance to receive their awards were: Firefighter Brian Felczak 35 years Division Chief John Madson 35 years Captain Tom Williamson 35 years District Chief Jeff Richardson 30 years Engineer Rusty Olsen 30 years Engineer Ron Sweigard 30 years Captain Brian Kingery 30 years Engineer Rick Krepela 30 years Captain Dan Flood 25 years Captain Ed Johnson 25 years Captain David Little 25 years Battalion Chief Tim Martinsen 25 years Captain Brian Bailie 20 years Kari Meyers 5 years Firefighter Caitlin Corey 5 years Firefighter Bryan Leary 5 years Firefighter Adam Lindner 5 years Firefighter Joel Willits 5 years Page 1

2 The Oath of Office was given to the following: Engineer Jeff Anderson Engineer Sean Allen Captain Brian Bailie Captain Dennis Young Captain Brandon Phillips Battalion Chief Rick Cox Battalion Chief Tim Martinsen Annual Awards were handed out for Unit Citation, Employee of the Year, Firefighter of the Year, Officer of the Year, Distinguished Service Unit Citation Recipients were: First Citation Second Citation Captain Bob Kelley B/C John Madson Engineer Brian Bailie Captain Pat Dahl FF Caitlin Corey Engineer John Ahrens B/C Kraig Peiguss Engineer John Robbins Captain Lawton Montgomery Engineer Jeff Ziegler Engineer Brandon Phillips FF Adam Renn Engineer Jeremy Krakosky A/Capt. Eric Jansson Engineer Steve Smith Engineer Flatness B/C Jeff Richardson Third Citation Captain Mike Richardson Provisional Engr. Rory Anderson Probationary FF Jacob Toevs Engineer Chris Croft FF Derek Abdella Distinguished Service Award Recipient: Captain Larry Rabel for his work on fire impact fees. Employee of the Year Recipient: Kari Meyers. Firefighter of the Year Recipients (a tie): Engineer Brent Flatness and Engineer Martin Smale. Officer of the Year Recipient: Captain Mike Richardson. A 5-minute break was called from 6:52 p.m. to 6:57 p.m. Public Comment There were no public comments. Page 2

3 Continuation of Benefit Charge Review Board The Benefit Charge Review Board reconvened at 6:57 p.m. The Recommendation from Captain Rabel was reviewed. The recommendation for the three pending appeals are: Parcel # , SE 272 nd Street Dean Pattermann & Bruce Peters No change in fee. City of Kent Building Officials classified the storage structures as buildings. Parcel # , SE Kent-Kangley Road Dick Borsini-agent No change in fee. Is applying to King County for value appeal. King County will amend tax if appeal is successful. Parcel # , th Ave S, Gordon Cook-Kent Schools Upon proof of ownership by the United States Postal Service, the fee will be reduced to $0.00. A MOTION was made by Board Vice Chair Les Thomas and SECONDED by Board Member Bill Boyce to accept the recommendations for each appeal. (MOTION CARRIED 5-0) Consent Calendar A MOTION was made by Board Member Boyce and SECONDED by Board Vice Chair Thomas to approve the Consent Calendar items. (MOTION CARRIED 5-0). Committee Reports Citizens Advisory Committee Met on March 9, An excellent presentation from Attorney Snure was given on PDC regulations for the department s ballot measure. Government Relations Manager Matej handed out resource information on the ballot measure to committee members. The next meeting will be held on May 11 at 6:00 p.m. Board Member Reports City of Covington Continuing to deal with the sewer project as well as construction. City of Kent A contract for asphalt re-paving has been finalized for James Street, from Central to the Benson. Moving forward to allow police to use school photo ticket fees for a police dog. City of SeaTac Went to Olympia and talked with legislators about creating a fund for cities having a problem with code enforcement. Angle Lake is wondering what s going to happen with the old Station 45 once the new station is completed. A new senior living complex is being constructed. Sidewalks and a new road is being constructed on 40 th. Page 3

4 Chief s Report This meeting is special it is the 100 th Board Meeting of the Regional Fire Authority. Covington Chamber of Commerce meeting on reauthorization of the benefit charge went well. Met with the City Manager of SeaTac. Department Reports Finance Margaret handed out the January and February financial reports. The budget is on target. Human Resources Civil Service Commissioner Jan Bannister has resigned. An individual will be identified to take her place as Commissioner. The term is ending for Pauline Thomas. A Resolution will be brought before the Board in June renewing the term of Commissioner Thomas. Information Technology IT Group Manager Gentry handed out the results from an IT survey sent out to the department. The response was good with a 57% return on the survey. Attorney Report No report was given. Correspondence The Board asked for an updated letter to Leroy Stevenson, when available. New Business Resolution No. 101 Resolution Supporting Levy Ballot Proposition No. 1 The Governing Board of the Kent Fire Department Regional Fire Authority, previously adopted Resolution No. 97 submitting to the qualified electors of the RFA at a special election to be held within the district on April 26, As stated in Resolution No. 97 the Governing Board has determined that the benefit charge, established in conjunction with a lower level of property taxes, provides the most stable, reliable and cost effective method for financing the services the RFA provides to its citizens. If Proposition No. 1 does not pass, the RFA will incur a reduction in its operating budget in excess of ten million dollars. The approval of Proposition No. 1 is essential and necessary for the protection of the health and life of the residents of the RFA. Page 4

5 A MOTION was made by Board Member Bill Boyce and SECONDED by Board Vice Chair Les Thomas to approve Resolution No. 101 Resolution Supporting Levy Ballot Proposition No. 1. (MOTION CARRIED 5-0) Waiver of Competitive Bidding Requirements for the purchase of two (2) pre-owned vehicles from Kent Truck & Equipment. The Kent Fire Department RFA' newly formed a Facility Maintenance unit that provides repair services for all historic Kent RFA worksites and some leased properties. The Facility Maintenance unit strives to conduct repairs in a timely and cost effective manner. Currently, the Facility Maintenance unit does not have suitable vehicles to meet their needs. Purchasing the pre-owned utility service trucks from Kent Truck & Equipment, in Kent will save the RFA an estimated $40, compared to purchasing the same type of trucks new. Facility Maintenance and Fire Garage staff have inspected the two (2) pre-owned utility service trucks and determined that they are in good mechanical shape and will meet their needs and those of the RFA. Staff has investigated supply sources for this type of service truck and has determined that Kent Truck & Equipment, in Kent, is the exclusive vendor of the suitable pre-owned utility service trucks and the RFA has not found another suitable pre-owned service truck locally or in Washington State. Accordingly, Kent Truck & Equipment is a sole source provider and the Governing Board may waive the competitive bidding requirements for this purchase by resolution. A MOTION was made by Board Vice Chair Thomas and SECONDED by Board Member Boyce to approve Resolution 102 waiving competitive bidding requirements based on the sole source special market conditions exceptions to purchase a 2004 Ford F350 utility service truck and a 2007 Chevrolet C3500 utility service truck from Kent Truck & Equipment, in an amount not to exceed $45, plus WSST and licensing fees. (MOTION CARRIED 5-0) Waiver of Competitive Bidding Requirements for Architectural Services The Kent Fire Department RFA has a need to modify one of the openings at the Logistics warehouse. The landlord, P.S. Business Parks, has recommended we use Jackson Main Architecture for the design work on this project since they have designed a number of overhead door expansions at this location. The Kent Fire Department RFA will realize a cost savings and reduced timeframe for design since Jackson Main Architecture already has existing electronic plan drawings of the site, structural engineering calculations, and is familiar with the requirements from the city of Kent. Staff believes the cost and delay associated with going through the process in chapter RCW is not justified as no other architect could meet the specific conditions outlined above. Page 5

6 A MOTION was made by Board Member Higgins and SECONDED by Board Member George to approve Resolution 103 waiving competitive bidding requirements based on special market conditions for architectural design services. (MOTION CARRIED 5-0) Port of Seattle Apparatus Maintenance Contract The Kent RFA Apparatus Maintenance shop currently services Kent RFA apparatus and the fire apparatus of a number of other fire service providers. Staff has negotiated a contract to also provide apparatus maintenance services for the Port of Seattle s fire apparatus. The additional work and revenues generated by this agreement will allow the RFA to hire an additional mechanic which will provide an overall benefit to the RFA. The Agreement is for one year terms with the Port having the option to extend for 9 additional terms. The annual cost will be adjusted by CPI with the RFA reserving the right to adjust the costs beyond CPI every third year. A MOTION was made by Board Member Boyce and SECONDED by Board Member Higgins to authorize the Chief to sign the Interlocal Agreement for Fire Apparatus Service with the Port of Seattle and increase FTE in the apparatus maintenance shop by one (1) mechanic. (MOTION CARRFIED 5-0) Motion to approve Resolution 104 for the Surplus of Property: The District has identified a list of personal property as surplus to the needs of the RFA. The list of personal property is filed with the Resolution at the Administrative office. A MOTION was made by Board Member George and SECONDED by Board Chairperson Barrie to approve Resolution 104 declaring property surplus to the needs of the RFA. (MOTION CARRIED 5-0) Authorization of Emergency Management Performance Grant Memoranda of Understanding The City of Kent authorized acceptance of a Federal Emergency Management Performance Grants from the Washington Military Department on March 1, The purpose of this grants is to assist with the enhancement, sustainment, and improvement of state, local, and tribal emergency management programs. Regional fire authorities and fire protection districts are not eligible to receive these grants directly from the Washington Military Department. Accordingly, these grants are awarded directly to the City of Kent and are then passed through to the Regional Fire Authority. The City of Kent is required under federal grant requirements to enter into separate grant agreements with the RFA for each award. The language referencing grants in our RFA plan was not sufficient to cover this relationship. A MOTION was made by Board Member Higgins and SECONDED by Board Chairperson Barrie authorizing the Fire Chief to sign the Memorandum of Understanding with the City of Kent for EMPG Grant #E (MOTION CARRIED 5-0) Page 6

7 Fire Explorer Program Agreement The SeaTac Fire Explorer Program is one of four Explorer posts that make up the Zone 3 Explorer Program. The parties desire to cooperatively and jointly operate the Explorer Program in a manner that benefits both parties. The Kent RFA shall manage and develop the policies, procedures, and rules of operation that shall govern the operation of the Explorer Program. The services that will be provided will include, if current membership allows: A. Attendance at special occasion City Council meetings to conduct flag ceremony B. Providing of services at City of SeaTac International Festival, Bicycle Rodeo, July 4 th events, and Back to School Fair C. Rehab response costs (costs and vehicle use) for incidents occurring within the city. The services provided by the Explorer Program can be modified by mutual agreement of the Kent RFA Fire Chief, the Administrative Advisor for the Post, and the City Manager or their respective designees. A MOTION was made by Board Vice Chair Thomas and SECONDED by Board Member Higgins authorizing the Fire Chief to sign the Fire Explorer Program Agreement. (MOTION CARRIED 5-0) Interlocal Agreement Between The City of Kent and Kent Fire Department Regional Fire Authority for 72 nd Avenue S. Improvements The City annually proposes to improve various capital roadway projects that impact and affect delivery of fire protection and emergency medical services within the jurisdiction of the RFA. The RFA measures Level of Service performance by travel time and depends on a network of strategically located fire stations and well-designed roadways with adequate capacity to maintain safe and efficient response times The RFA s ability to meet its Level of Service standards in portions of the RFA will directly benefit from the completion of the unfinished segment of 72nd Ave. S. The City has the authority to complete 72nd Ave. S. but lacked the total funding needed to complete this project. The RFA and City can achieve cost savings and benefit the public interest by each participating in the funding of 72nd Ave. S. to assure construction of the project, which will improve Level of Service for City roadways and RFA emergency response. Board Member Higgins asked for the map of 72 nd Ave. S. to get into the Kent Reporter as a great partnership and success story. Page 7

8 A MOTION was made by Board Vice Chair Thomas and SECONDED by Board Member George for the Fire Chief to sign the Interlocal Agreement Between the City of Kent and Kent Fire Department Regional Fire Authority for 72 nd Avenue S. Improvements. (MOTION CARRIED 5-0) Executive Session An Executive Session was called at 7:47 p.m. for 10 minutes to discuss: RCW (1) (i) - To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. The regular meeting was called back to order at 7:57 p.m. A MOTION was made by Board Member Boyce and SECONDED by Board Member Higgins to appeal the charge of sales tax for a SeaTac apparatus transferred to the. (MOTION CARRIED 5-0) Good of the Order Board Members Higgins and Boyce asked for their agenda packets to be sent to them electronically rather than by department courier. Future Meetings Future meetings were reviewed and discussed. Signing of Vouchers Vouchers were signed. Adjournment The meeting was adjourned by Board Chairperson Barrie at 8:08 p.m. Page 8