GREENCASTLE BOARD OF WORKS REGULAR SESSION AGENDA. Wednesday, January 19, :00 PM City Hall

Transcription

1 Wednesday, January 19, :00 PM City Hall II. Approval of Minutes A. September B. December III. Police Report A. Traffic Control IV. Fire Report A. No Report V. Street A. Proposal to Perform an Underground Storage Tank Closure & Removal VI. Engineer Report A. Columbia/Franklin Street Change Order Feutz Contractors VII. VIII. Wastewater Report A. Personnel B. Update on the North Jackson Street Lift Station C. I/I Update Water A. Update on Eastside Water works project B. After Hours Call Out Policy IX. Claims A. Water B. Wastewater X. Adjournment

2 Wednesday, February 16, :00 PM City Hall II. Approval of Minutes A. January III. Eastside Waterworks Property A. Lease Agreement with Harl O Peters IV. City Department Reports A. Clerk Treasurer 90 day completion B. Police 1. Intergovernmental Mutual Aid Agreement C. Fire 1. None D. Street 1. None E. City Planner 1. Request for truck F. Engineer Report 1. Rokicki Park Expenses V. Wastewater A. Dr. Heavin request for connection to Greenbriar B. Update on the North Jackson Street Lift Station C. I/I Update VI. Water A. Ulrich Chemical, Inc. Agreement B. Update on Eastside Water Works Project C. After Hours Call Out Policy Update D. Rate Discussion 1. Letter from Sutherlin and Zeiner regarding the Town of Fillmore VII. VIII. Claims A. Water B. Wastewater Adjournment

3 AMENDED Wednesday, March 16, :00 PM City Hall II. Approval of Minutes A. February 16, 2005 III. Department Reports IV. General Business A. Public Requests 1. Peace Lutheran Church request to connect to Sanitary Sewer, Fire Hydrant Line and Water connection. 2. DePauw University Nature Park request to connect to Sanitary Sewer. 3. David and Jana Sillery connection to Water Utility, Glen Browning Drive, zoned A/R B. Police 1. Intergovernmental Mutual Aid Agreement C. Engineer 1. Update D. Street 1. Putnam County Community Foundation Pass Through Fund Agreement for Veterans Memorial Highway Project E. Wastewater 1. Update on North Jackson Street Lift Station Plans 2. South Bloomington Sewer Projecta) Bids Received 3/16/05 3. Personnel a) Hiring F. Water 1. Update on Eastside Water works a) Appraisal Update G. Claims 1. Water 2. Wastewater V. Adjournment

4 EXECUTIVE SESSION April 13, :00 AM City Hall Boardroom II. I.C (b) (2) (D) Purchase of Real Estate III. Adjournment GREENCASTLE BOARD OF WORKS SPECIAL SESSION April 13, :30 AM City Hall Boardroom II. Purchase of Real Estate III. Adjournment

5 AMENDED Wednesday, April 20, :00 PM City Hall II. Approval of Minutes A. March 16, 2005 III. Department Reports IV. General Business A. Police 1. Accident Report a) Albert Epple B. Street 1. Resurfacing Sidewalk Rehab 2005 C. Engineering 1. Request by Doug Wilcoxen to build steps in right of way; 19 S. Indiana 2. Cartegraph Contract D. Waste Water 1. Update on North Jackson Lift Station Plans 2. I/I Reduction Waiver for Waste Water Treatment Plant 3. South Bloomington Sewer Project a) Notice of Award Joe Spiker b) Contract c) Notice to Proceed d) Authorization for Mike Neese to sign change orders 4. Cassida Drive Sewer Line Replacement E. Water 1. Request by Opportunity Housing Inc. of Putnam County to reduce tap in fee 2. Update on Eastside Water Works F. Approval of Claims 1. Waste Water 2. Water V. Adjournment

6 Wednesday, May 18, :00 PM City Hall II. Approval of Minutes A. April 20, 2005 III. Department Reports IV. General Business A. Clerk Treasurer a) Recommendation for Full Time Status for Tiffany Brunes as Bookkeeper, effective March 1, 2005 b) Recommendation to hire Leslie Phillips, ICE Student to part-time Assistant Bookkeeper effective June 1, 2005 B. Fire a) Completion of Probationary Period for Kenneth Shepherd C. Police D. Street 1. Sidewalk Project (Contingent upon Council Approval) a) Notice of Award b) Contract c) Notice to Proceed E. Engineering 1. Ramsey Development Corp. of Indiana a) Avenue F Extension 2. MS4 Update 3. Storm Water Policy Update 4. Request for Waivers by Mill Pond Health Campus F. Waste Water 1. Update on North Jackson Lift Station Plans 2. Cassida Drive Sewer Replacement a) Notice of Award Joe Spiker b) Contract c) Notice to Proceed d) Change Order Authorization 3. South Bloomington Sewer Project Update

7 G. Water 1. Update on Eastside Water Works 2. Crowe Chizek Proposal for Rate Study H. Approval of Claims 1. Waste Water 2. Water V. Adjournment

8 Wednesday, June 15, :00 PM City Hall II. Approval of Minutes A. May 18, 2005 III. Department Reports IV. General Business A. Fire 1. Township Contract Update B. Park a) Resignation of Dan Summerlot C. Police a) Accident Report Albert Epple D. Street 1. Asphalt Overlay a) Notice of Award b) Contract Agreement with Wabash Valley c) Notice to Proceed d) Authorization for Change Orders E. Engineering 1. MS4 Update 2. Storm Water Policy Update 3. Contract for Services with GES for Environmental work at Old City Street Department Garage on Berry Street. F. Waste Water 1. Update on North Jackson Lift Station 2. I/I Reduction: Cassida Drive Sewer Replacement 3. South Bloomington Sewer Project Update 4. Permission to proceed with Asphalt Paving on Driveway at Plant G. Water 1. Update on Eastside Water Works Purchase of Property 2. Update on Plant Following Lightening Damage 3. Jim Car requested permission to file for $1,500 application with IDEM for new well field 4. Update on Contract with Crowe Chizek for Water Rate Study

9 H. Approval of Claims 1. Waste Water 2. Water V. Adjournment

10 EXECUTIVE SESSION July 5, :00 PM City Hall Boardroom II. Personnel, I.C (b)(5)(a) III. Adjournment GREENCASTLE BOARD OF WORKS SPECIAL SESSION July 5, :30 PM City Hall Boardroom II. Personnel III. Adjournment

11 Wednesday, July 20, :00 PM City Hall II. Approval of Minutes A. June 15, 2005 B. July 5, 2005, Executive Session and Special Session III. Department Reports IV. General Business A. Fire 1. Township Contract Update B. Police C. Street 1. Asphalt Overlay Update 2. Sidewalk Project Update D. Engineering 1. E-GOV Professional Services Agreement 2. Update on Projects E. Waste Water a) Jack Gibson b) John Huffman 2. Update on North Jackson Lift Station 3. I/I Reduction 4. South Bloomington Sewer Project Update F. Water 1. Update on Eastside Water Works G. Approval of Claims 1. Waste Water 2. Water V. Adjournment

12 EXECUTIVE SESSION July 26, :30 PM Water Works Plant Boardroom 409 N. Co. Rd. 75 W Greencastle, IN II. Personnel, I.C (b)(5)(a) III. Adjournment GREENCASTLE BOARD OF WORKS SPECIAL SESSION July 26, :00 PM Water Works Plant Boardroom 409 N. Co. Rd. 75 Greencastle, IN II. Personnel III. Adjournment

13 Wednesday, September 21, :00 PM City Hall II. Approval of Minutes A. Regular Session August 17, 2005 B. Special Session September 1, 2005 III. Department Reports IV. Clerk Treasurer A. Public Access Coordinator Addendum to Contract V. Fire Report A. None VI. Police A. Personnel 1. Completion of one year probationary period for Officer Eric Vaughan 2. Completion of one year probationary period for Officer Michael Collins VII. Street A. Franklin Street Phase III 1. Contract 2. Notice to Proceed V. Engineer A. Website Discussion (Tabled) Consulting Agreement B. MS4 Update VI. General Business A. Happy Birthday to Mike Neese B. Approval of Claims 1. Waste Water 2. Water VII. Adjournment

14 SPECIAL SESSION September 1, :30 PM City Hall II. Franklin Street Project Phase III A. Notice of Award 1. Hannum, Wagle & Cline Engineering III. Adjournment

15 Wednesday, September 21, :00 PM City Hall II. Approval of Minutes A. Regular Session August 17, 2005 B. Special Session September 1, 2005 III. Department Reports IV. Clerk Treasurer A. Public Access Coordinator Addendum to Contract V. Fire Report A. None VI. Police A. Personnel 1. Completion of one year probationary period for Officer Eric Vaughan 2. Completion of one year probationary period for Officer Michael Collins VII. Street A. Franklin Street Phase III 1. Contract 2. Notice to Proceed V. Engineer A. Website Discussion (Tabled) Consulting Agreement B. MS4 Update VI. General Business A. Happy Birthday to Mike Neese B. Approval of Claims 1. Waste Water 2. Water VII. Adjournment

16 EXECUTIVE SESSION October 19, :30 PM City Hall Boardroom II. Personnel, I.C (b)(5) III. Adjournment

17 Wednesday, October 19, :00 PM City Hall II. New Business A. Approval of Minutes 1. Regular Session September 21, 2005 B. Dixie Chopper Airpark, Phase I Art Evans 1. Request to connect to city utilities C. Diamond Center Bret Hurley 1. Request to connect to city utilities D. Wastewater Utility Mike Neese 1. Notice to Award for Vactor Dump Station E. Albin Pond Dam Contract Laurie Hardwick F. Fire Department Bill Newgent a) Completion of one year probationary period for Private Christy Glass, recommendation by Chief Bill Newgent to be considered a first class firefighter with all benefits. G. Police Tom Sutherlin a) Recommendation for promotion of Sgt. Gary Stockall to Captain with all benefits. b) Dates to interview for positions open in department. H. Street Paul Wilson a) Recommendation to hire seasonal help. I. Wastewater Utility 1. Mike Neese a) Lift Station Update III. General Business A. Approval of Claims 1. Waste Water 2. Water IV. Adjournment

18 SPECIAL SESSION November 10, :10 PM City Hall II. Police Personnel A. Recommendation to hire patrolpersons III. Adjournment

19 Wednesday, November 16, :00 PM City Hall II. New Business A. Approval of Minutes 1. Regular Session October 19 th, Executive Session, October 19 th, 2005 B. Department Reports C. Fire Department Bill Newgent Greencastle Township Fire Service Contract D. Police Tom Sutherlin 1. Property Damage Accident E. Engineering 1. Storm Drainage Easement Agreement 2. Acceptance of Easement for Right-of-Way F. Wastewater Utility 1. Budget Request to Construct Equipment Storage Building G. Water 1. Budget 2006 H. Cemetery III. General Business A. Approval of Claims 1. Waste Water 2. Water IV. Adjournment

20 City of Greencastle Teresa P. Glenn City Hall Clerk Treasurer One North Locust Street, P.O. Box 607 Greencastle, Indiana Ph fax GREENCASTLE BOARD OF WORKS Wednesday, December 21, :30 PM City Hall II. New Business A. Interlocal Agreement with SWCD B. Approval of Minutes 1. Executive Session, November 1, Special Session, November 1, Special Session, November 10, Regular Session, November 16, Special Session, December 8, 2005 C. Cemetery Ernie Phillips a) Lee Durham - 90 Day Probationary Period D. Engineering Glen Morrow 1. Acceptance of Easement for Public Use 2. Request for Grant Funding E. Fire Department Bill Newgent 1. GFD Standard Operating Guidelines (S.O.G.) 2. City of Greencastle Written Risk Management Plan (RMP) 3. Personnel a) PERF Approval F. Park Rod Weinschenk a) Carl Mundy 90 Day Probationary Period G. Police Tom Sutherlin 1. GPD Standard Operating Procedures (S.O.P.) H. Wastewater - Mike Neese 1. Request to connect to Sanitary Sewer a) Greencastle Internal Medicine and Primary Care 2. Request to connect to Sanitary Sewer/Upgrade Lift Station a) Medibuild I. Water Terry Dale Budget Approval 2. Ulrich Chemical Inc Contract J. End of Year Account Write Offs 1. Trash Account total $1, Water 3. Wastewater K. Department Reports

21 III. General Business A. Approval of Claims 1. Waste Water 2. Water IV. Adjournment 2