Warsaw Village Council Meeting Minutes: December 16th, 2015

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1 Warsaw Village Council Meeting Minutes: December 16th, 2015 The regular meeting of the Warsaw Village Council was held on Wednesday December 16 st, 2015 at 7:00PM. Mayor Ron Davis called the meeting to order and lead the Pledge of Allegiance then Ed Kent led the council in prayer. Attendance Roll Call: Jerry Funk-P: Chuck Donnell-A ; Brenda Davis-P; Ed Kent-P; Kris Ringwalt- P; Jesse Fischer-P. Special Guests-, Todd Shroyer with Coshocton County EMS He let the Village know that the building is coming along well. Rob McFarland and Trent Berry form the Warsaw Recreation Board. They were in attendance to go over some issues they had with moving the fence in on Field 3. Rob McFarland gave a very detailed report of some of the issues with the 3 fields for the incoming season. Jesse Fischer from the Warsaw Park Board then discussed some of the reasoning behind shorting the fence that was discussed over the last 2-3 years. The council and the Recreation Board discussed this issue at a lengthy amount of time. Ron Davis then come to an agreement that this issue will be handled between the two boards and then brought to the council attention as to what they agreed upon. The council has the final authority and will be called up in a vote if something will need to be done. Approval of Minutes A motion to approve the minutes for the November 18th, 2015 Warsaw Village Council meeting was made by Brenda Davis and seconded by Kris Ringwalt. Roll Call; Davis Y Fischer Y Funk Y Kent Y Ringwalt_ Y Donnell A Old Business: The Village of Warsaw Audit has been completed and will be on the State of Ohio website in a few weeks. The council has already had the post-audit meeting and went over the few issues the Village had. Public Problems Ed Robinette and Mayor Ron Davis addressed with the Insurance purposes that the Problem Analysis Committee will handle the public problems as they arise on a daily or weekly basis. We have to keep records of all the complaints and how the issues are addressed. Then if the need arises to bring more discussion it will be handled at the meeting. Finance Report Finance reports were distributed to Warsaw Village Council Members for the month of November Fund Status, Checking & Savings Reconciliations, Payment

2 Register, Receipt Register, Payroll Register, Appropriation Status, and Outstanding Water/Sewer Reports were to the council members. Approval of November 2015 expenditures was made by Jesse Fischer and seconded by Ed Kent - Council Members Roll Call DavisY Fischer Y Funk Y KentY Ringwalt_Y_Donnell_A Approval of November 2015 finance report was made by Brenda Davis and seconded by Jerry Funk. Council Members DEPUTY S REPORT Following list of activities for the month of November 14-complaints 16- assists,,1- accident without injury, 5- county assist, 3-follow up investigation, 3- village assists, 12- warnings, 1-domestic call,, 2-alarm drop calls, and 3-traffic control There was the Christmas Parade and Candle Lighting. He had 906 total miles driven, $172.00/82 gallons fuel used. 18days/ hours worked. Training Alice Active School Shooter. Z0NING REPORT- Steve Kempf was in attendance and let the Village know he had nothing to report. There were a total of 3 permits issued for the year CEMETERY BOARD Chris Savage The board received the resignation from Chris Savage effective December 31, 2015 and they accepted his letter. The committee will begin the search to replace him for STREET REPORT Ed Robinette As part of the ongoing Traffic sign retroreflectivity maintenance program they replaced ten street signs that were faded and non-compliant with the newly refurbished complaint signs. They have trimmed overhanging tree branches and cleaned out the Village storm catch basins for the winter months. They were advised on 12/8/15 that there was a gate problem at the playground. The gate was repaired and all other gates were adjusted. The resurfacing project is completed The pool filtration and disinfection project is completed The playground improvement project is completed The sidewalk replacement is completed The gazebo roof project is completed

3 The hydrant replacement is completed The lift station project this winter and the GGC engineering is preparing the bid for this project. WATER AND WASTEWATER REPORTS Ed Robinette The operations are good for the month of Novmeber and the Iron and Manganese levels were very low. They treated and pumped 296 million gallons in the distribution system. That would be an average of 9,000gallons per/month for each of our 321customers. They had no turn off or one turn one since last meeting. They currently had two water and no sewer assist for the month. As weather permits hydrant flushing will be on Thursday s. As part of the EPA s asset management program mandate, they Village have been continuing to update Waste Water Plant and Water Plant Village Infrastructure. PARK BOARD Jesse Fischer reported there was no Park Board meeting for the month of December and will meet again in January. RECREATION BOARD REPORT- New Business The Park Board received $40.00 donations from the campers during deer season at the Community Park. Jesse Fischer made a motion to approve and Ed Kent seconded it with the Roll Call The Park Board held their annual Soup/Supper at River View High School and received $ in donations over the 3 days of serving meals. Jesse Fischer made a motion to approve the donation and Brenda Davis seconded it with the Roll Call The Fiscal Officer let the Council know they she no longer uses the Fund 6901 Healthcare Reimbursement Fund and has talked to UAN along with the State Auditors. The Village now pays healthcare insurance premiums out of the Street, Water and Sewer Funds. The council made a motion to close out the 6901 Fund with a balance of $ and move the money into Street $53.35, Water $160.08,

4 and Sewer $ Ed Kent made the motion and Jerry Funk seconded it with Roll Call Mayor Ron Davis let the council know in his next term as Mayor Village of Warsaw that he will not accept the extra pay that is $25 for each extra meeting up to 4 meetings a month. The council accepts his request will all in agreement. Ed Kent is going to pursue looking into getting speakers for the Village Gazebo and will bring some prices to the next meeting. Ed Ken t has 2 tripods that he will be donating to the Village for use at the community events. TRAVEL EXPENSE POLICY The Village had a mention in the management letter of the completed Audit to establish a travel expense policy. Brenda Davis made a motion that when village personal and elected officials attend meetings and seminars that they are allowed to stay at accommodations that are either holding the seminars, meetings, or conferences or where it is reasonable and customary along with including the mileage, taxes and include a $ meal expense per day. This will also include the mileage reimbursement which is the IRS recommended rate. Ed Kent seconded that motion and the Roll Call This has never been an issue for the Village personal but if something is above this guidelines it can be brought up to council for further review. WALHONDING VALLEY FIRE DISTRICT REPORT Jerry Funk They had 16 runs for 235miles. The Fiscal Officer received a letter from Monroe Township stating that they had made a motion to appoint Steve Kempf as the Member AT Large to the Walhonding Valley Fire District. MARC S Grant was filed for 9 portables and 4 mobile units.. Ron Davis appointed Jerry Funk as the 2016 Walhonding Valley Fire District Representative. WBA - Brenda Davis (did not know where or when the meeting was) RPC- Brenda Davis The next monthly meeting will be held on January 20 th, Corey Fischer will be replacing Kris Ringwalt who has retired and we wish her all the best. Motion to adjourn 1 st Kris Ringwalt 2 nd Jesse Fischer

5 Ron Davis, Mayor Tammy L Pope, Fiscal Officer

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