Plainfield Township Board of Trustees Minutes from November 11, 2009

Transcription

1 STATE OF ILLINOIS ) WILL COUNTY ) S.S. Approved Minutes TOWN OF PLAINFIELD ) THE BOARD OF TRUSTEES met at the Office of the Town Clerk at 6:00 p.m. on November PRESENT: John Argoudelis Chuck Willard Tony Fremarek Steve Cammack OTHER OFFICIALS PRESENT: Matthew Starr Anita Gerardy ABSENT: Sam Reichert Richard Martin Erin Kljaich Ken McCafferty OTHERS PRESENT: Mary Domanus Andi French Supervisor Town Trustee Town Trustee Town Trustee Tax Collector Clerk High Way Commissioner Assessor Deputy Assessor Trustee Highway Dept.Administrator Administrator John Argoudelis acting as chairman and Anita Gerardy as Clerk, the following official business was transacted: I. Meeting November 11, 2009 was called to order at 6:05 p.m. II. Pledge of Allegiance and Prayer Pledge of Allegiance and prayer were said. III. Roll Call for Quorum: Ken McCafferty Absent; Chuck Willard Present; Steve Cammack Present; Tony Fremarek-Present; John Argoudelis Present. IV. Approval of Agenda: A motion to approve the agenda, with a correction to include the Weller Subdivision issue in the Executive session, and to add the discussion of the Christmas Party, was made by Tony Fremarek, seconded by Steve Cammack. Voice vote taken. Motion carries. V. Approval of Minutes: A motion to approve the minutes from the meeting October 14, 2009 with a correction to the adjournment time for the Executive Session was made by Tony Fremarek, seconded by Chuck Willard. Voice vote taken. Motion carries. VI. Supervisor s Report: A. Meeting Room Policy Discussion: The board voted to table the meeting room policy discussion until the December meeting. Mr. Fremarek and Mr. Cammack will review the current policy, make corrections and return to the board with a revised policy. 1

2 B. Lease for Highway Department and Food Pantry: Tabled to the December meeting. C. Weller Subdivision: Mr. Argoudelis advised the board that the Weller Subdivision law suit will be discussed in the Executive session. D. Toys for Tots Discussion: Ms. French advised the board that the Township office is not a drop off location. She strictly receives requests from families as to the number, ages and sex of their children. She takes the request downtown to the Marine Headquarters, they fill her orders and she transports them to the Township Building. Ms. French receives help in sorting and filling orders from groups doing community service. Mr. Fremarek suggested he have his Confirmation students help out as their community service requirement. Ms. French requested a donation for the purchase of gift cards for infants and teens as in the past she did not receive appropriate gifts for these age groups. In the past, the board has given her permission to spend up to $ on gift cards. In view of the economy, Mr. Fremarek made a motion to allow Ms. French to spend up to $ on gift cards for teens and infants, seconded by Chuck Willard. Roll call taken: Tony Fremarek-Aye, Chuck Willard-Aye, Steve Cammack- Aye, John Argoudelis-Aye. Motion carries. E. Legislation Alert: Mr. Argoudelis advised the board that the Legislation Alert was put in their packets for review and discussion. The discussion will be held during the Executive Session. F. Cemetery Update: Mr. Argoudelis advised the board the Mr. Pubentz has resigned as the sexton of the Plainfield Township Cemetery. The Cemetery board has put an ad in the news paper advertising the replacement of the Sexton. The ad states that the application could be picked up at the Township office. G. Christmas Party: The board voted to hold the annual Township Christmas Party on December 8 th at Finnegan s in downtown Plainfield. The Township will provide dinner and soft drinks. Cash bar available. VII. Reports: A. Building Issues: Written Report Mr. Argoudelis reported that the painting of the building has been completed. There is still some work to be done to complete the work. Monika is working with Blackstone to repair some damage to the grass and shrubs due to the extensive power washing and chemicals used on the building. There seems to be a problem with the window sills and are in need of repair. Mr. Argoudelis spoke with Chuck Budzduhanov, from Concept Masonary, regarding a proposal of what needs to be done to correct this problem. Mr. Argoudelis also spoke with the architect, Michael Lambert, who concurs with Mr. Budzduhanov s evaluation of the problem and agrees with his solution. Mr. Budzduhanov stated he feels the problem is due to the way the contractor installed the sills. Mr. Lambert states he feels that the problem is not with the contractor, nor the design of the building, but due to the power washing of the building. Both agree that the solution is the same, and the sills need to be repaired. A motion was made by Mr. Fremarek to accept the bid of $7, from Mr. Buszduhanov with a one year warranty on his work, seconded by Chuck Willard. Roll call taken: Tony Fremarek-Aye, Chuck Willard-Aye, Steve Cammack-Aye, John Argoudelis-Aye. Motion carries. 2

3 Mr. Argoudelis advised the board, that Monika McMillen and Richard Dukes cleaned up the flower beds in the Township gardens and planted 500 King Alfred Daffodils. B. Community Garden Plots: No Report C. Disabilities Committee: Mr. Cammack requested a deposit check for $50.00, made payable to Pioneer Lanes for the bowling party scheduled for February 21, A motion to issue a check for $50.00 made payable to Pioneer Lanes for a bowling party was made by Chuck Willard, seconded by Tony Fremarek. Roll call taken: Tony Fremarek-Aye, Chuck Willard-Aye, Steve Cammack-Aye, John Argoudelis-Aye. Motion carries. D. Emergency Management Coordinator: Mr. Willard reported that no significant problems occurred during the last heavy rain period. E. Flooding: Mr. Argoudelis met with Howard Hamilton, a local Engineer and head of the County Flood Water Management Department. Mr. Hamilton advised Mr. Argoudelis that any money spent by local residents in Weller Subdivision, would be wasted. The small area of Weller Subdivision would not be engineered successfully to come up with a solution. The engineers need a broad picture in order to determine the cause and the find a solution. At this time the only gauge, we rely on, are Shorewood and Bolingbrook gauges. Mr. Hamilton stated the only way the Township could help the flooding issue is if a rain gauge was installed on Boughton Road in Wheatland Township. This would give the Township a better idea and earlier warning of what would be coming our way. Cost to the Township would be $15, to buy and install and $27, total to include the annual fee for maintenance. Mr. Hamilton put Mr. Argoudelis in touch with a gentleman in Springfield to get specific details on this project. Mr. Argoudelis stated that the Lakelands and Weller Sub Division have hired engineers to survey the river and the effect it has on the flooding issues. To hire another engineering firm would be a waste of money at this time. Mr. Argoudelis will bring the information regarding the new gauge to the December meeting. Mr. Willard suggested buying an attachment for a truck to speed up filling sand bags. Cost is about $2, to $5, Mr. Willard will look into the cost of the attachment and to find out if the Township can keep extra sand bags in storage. He will inform the board at the December meeting. F. Food Pantry: No Report G. Plainfield Presents : No Report H. Senior Coordinator: No Report I. Tax Collector: No Report J. Senior Shuttle Bus: No Report VIII. Elected Officials Report: A. Assessor s Office: Mr. Richard Martin: No Report Mrs. Kljaich, Assessor-Elect: Written Report B. Clerk: No Report C. Highway Commissioner: Written Report D. Trustee Reports: Trustee Cammack: Mr. Cammack inquired as to security control for the Township building. Mr. Argoudelis explained that the security guards are semi-retired police officers. They work at the court house monitoring the metal detectors. Mr. Willard stated that they all have active police powers. Mr. Cammack asked if they are authorized to make arrests. Mr. Argoudelis stated he does not know, but will find the answer and report back to the board at the December meeting. Mr. Cammack asked whether or not the I.D. cards will be ready soon. Ms. French 3

4 stated that all she needs are pictures of the staff members. The board stated they want the pictures that are on the web site used for the I.D. cards. Mr. Cammack stated he has received two bids for the printing of the informational brochure. Mr. Cammack stated he ed the specs for the brochure to the third company, Brian Smith s company. He has not had a response as of this evening. Mr. Argoudelis suggested Mr. Cammack get a few more bids. IX. Approval of Bills: General Town Fund: A motion to approve the General Town Fund in the amount of $102, by Tony Fremarek, seconded by Chuck Willard. Roll call taken: Chuck Willard Aye; Tony Fremarek Aye; Steve Cammack-Aye, John Argoudelis-Aye. Motion carries. Road and Bridge: A motion to approve the Road and Bridge Fund in the amount of $66, was made by Tony Fremarek, seconded by Chuck Willard. Roll call taken: Tony Fremarek Aye; Steve Cammack Aye; Chuck Willard Aye; John Argoudelis-Aye. Motion carries. County Joint Bridge: A motion to approve the County Joint Bridge Fund in the amount of $242, was made by Tony Fremarek, seconded by Chuck Willard. Roll call taken: Steve Cammack-Aye, Tony Fremarek-Aye, Chuck Willard-Aye, John Argoudelis-Aye. Motion carries. X. Public Comments: None XI. Announcements: None XII. Adjournment: A motion to adjourn the Plainfield Township General Meeting at 7:04 p.m. was made by Tony Fremarek, seconded by Chuck Willard. Voice vote taken: Motion carries. XIII. Executive Session: A motion to go into Executive Session at 7:06 was made by John Argoudelis, voice vote taken. Motion carries. The board went into executive session at 7:07. Members attending the executive session: Tony Fremarek Trustee, Chuck Willard Trustee, Steve Cammack Trustee, John Argoudelis Supervisor, Anita Gerardy Clerk. The board came out of Executive Session at 7:16 p.m. The board went into the Plainfield Township General Meeting at 7:17 p.m. Present: John Argoudelis Supervisor, Tony Fremarek Trustee, Chuck Willard Trustee, Steve Cammack Trustee, Anita Gerardy Clerk. A motion was made by Tony Fremarek, on advice from council, to refrain from becoming a participant in the lawsuit Weller Subdivision has against the Lakeland s Subdivision, seconded by Chuck Willard. Voice vote taken. Motion carries. Motion to adjourn the general meeting at 7:20 p.m. was made by Chuck Willard, seconded by Tony Fremarek. Voice vote taken. Motion carries. 4

5 Anita Gerardy Town Clerk 5

6 Residents in attendance: Alex Rodriguez, 2068 Riverside Drive, Plainfield Il