MINUTES ORANGE COUNTY FIRE AUTHORITY

Transcription

1 MINUTES ORANGE COUNTY FIRE AUTHORITY Board of Directors Regular Meeting Thursday, May 26, :30 P.M. Regional Fire Operations and Training Center Board Room 1 Fire Authority Road Irvine, CA CALL TO ORDER A regular meeting of the Orange County Fire Authority Board of Directors was called to order on May 26, 2011, at 6:33 p.m. by Chairman Mark Tettemer. INVOCATION The invocation was given by OCFA Chaplain Jeff Hetschel PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by Director Campbell. ROLL CALL Present: Sam Allevato, San Juan Capistrano Larry Agran, Irvine Bill Campbell, Alternate, County of Orange Gary Capata, Laguna Niguel Randal Bressette, Laguna Hills James Dahl, San Clemente Dave Leckness, Alternate, Mission Viejo Janet Nguyen, County of Orange John Nielsen, Tustin Brad Reese, Villa Park Martin Rhodes, Laguna Woods Nancy Rikel, Yorba Linda Todd Seymore, Cypress Ralph Rodriguez, La Palma Gordon Shanks, Alternate, Seal Beach David Shawver, Stanton Ken Stephens, Los Alamitos Elizabeth Swift, Buena Park Mark Tettemer, Lake Forest Steven Weinberg, Dana Point Jeremy Yamaguchi, Placentia Absent: Pat Bates, County of Orange Trish Kelley, Mission Viejo Tyler Diep, Westminster Donald Garcia, Aliso Viejo Jerry Holloway, Rancho Santa Margarita David Sloan, Seal Beach AGENDA ITEM NO. 1 Also present were: Fire Chief Keith Richter Deputy Chief Ron Blaul Assistant Chief Jorge Camargo Assistant Chief Lori Zeller Assistant Clerk Lydia Slivkoff Assistant General Counsel Dave Kendig Assistant Chief Laura Blaul Assistant Chief Brian Stephens Clerk of the Authority Sherry Wentz

2 PRESENTATIONS 1. Approval of Commendations and Proclamations On motion of Director Seymore and second by Director Weinberg, the Board voted unanimously to approve requests as submitted and make presentations to those present. Chairman Tettemer and Fire Chief Richter presented Length of Service Recognitions to the following: 30 Years of Service Fire Apparatus Engineer Ruben Hummel, Fire Apparatus Engineer Joseph Luth, Fire Captain/Paramedic Pablo Barriga, Fire Captain Rick Cornell, Fire Captain Doug Hanson, Fire Captain Paul Keim, Fire Captain Stephen McHale, Battalion Chief Rob Patterson, Battalion Chief David Phillips, and Management Analyst Michele Hernandez 35 Years of Service Fire Captain Allen Clark Chairman Tettemer and Fire Chief Richter presented Resolution No recognizing former Assistant Chief Dave Pierce on the occasion of his retirement. RESOLUTION NO A RESOLUTION OF THE ORANGE COUNTY FIRE AUTHORITY BOARD OF DIRECTORS IN APPRECIATION OF ASSISTANT CHIEF DAVE PIERCE ON THE OCCASION OF HIS RETIREMENT PUBLIC COMMENTS Chairman Tettemer opened the Public Comments portion of the meeting. Chairman Tettemer closed the Public Comments portion of the meeting without any comments. REPORT FROM THE BUDGET AND FINANCE COMMITTEE CHAIR Budget and Finance Committee Chair Gary Capata reported at the May 11, 2011, meeting of the Budget and Finance Committee, the Committee discussed and voted unanimously to send the Draft Proposed Budget, Annual Worker s Compensation Update for CY 2010 and Actuarial Report, and the FY 2010/11 Mid-year Budget Adjustments to the Board of Directors with the recommendation that the Board approve the items. May 26, 2011 Page - 2

3 MINUTES (2) 2. Approval of from the Special Board of Directors Meeting held on April 28, 2011 On motion of Director Seymore and second by Director Weinberg, the Board voted to approve the minutes from the Special Meeting held on April 28, Directors Allevato, Campbell, Capata, Leckness, Rhodes, and Yamaguchi abstained. CONSENT CALENDAR (3 7) 3. Annual Worker s Compensation Update for CY 2010 and Actuarial Report unanimously to receive and file report. 4. Approval of the Resolution Authorizing Fire Chief to Execute an Agreement to Transfer Property or Funds for 2010 Homeland Security Grant Program Purposes between the County of Orange Sheriff-Coroner Department and the Orange County Fire Authority 1. Adopt Resolution No authorizing the Fire Chief, or his designee, to execute the Agreement to Transfer Property or Funds for 2010 Homeland Security Grant Program Purposes. 2. Increase revenue and appropriations in the FY 2011/12 General Fund by $163,000 for the Fire Captain position at the Orange County Intelligence Assessment Center. 3. Direct staff to return to the Board with recommendations for the purchase of a Command Vehicle using 2010 State Homeland Security Grant Program funds. RESOLUTION NO A RESOLUTION OF THE ORANGE COUNTY FIRE AUTHORITY BOARD OF DIRECTORS AUTHORIZING FIRE CHIEF TO EXECUTE DOCUMENTS NECESSARY TO OBTAIN FEDERAL ASSISTANCE May 26, 2011 Page - 3

4 5. Acceptance of California Fire and Rescue Training Authority Urban Search and Rescue Mobilization Exercise and Training Grant 1. Adopt Resolution No accepting the California Fire and Rescue Training Authority Agreement for a grant in the amount of $100, Direct staff to increase FY 2011/12 revenue and appropriation in the General Fund (Fund 121) in the amount of $100,000. RESOLUTION NO A RESOLUTION OF THE ORANGE COUNTY FIRE AUTHORITY BOARD OF DIRECTORS ACCEPTING THE CALIFORNIA FIRE AND RESCUE TRAINING AUTHORITY AGREEMENT TO PROVIDE FUNDING FOR A MOBILIZATION AND DEPLOYMENT EXERCISE (MOBEX) FOR THE (US&R) PROGRAM 6. FY 2010/11 Mid-year Budget Adjustments 1. Authorize the proposed mid-year budget adjustments. 2. Approve the proposed changes to the Roles/Responsibilities/Authorities matrix related to the implementation of GASB Statement No Approval of Resolution Adopting GC Section and Amendments to General and Supervisory Management Units Memorandum of Understanding between the Orange County Fire Authority and the Orange County Employees Association 1. Approve the proposed amendments to the General and Supervisory Management Units MOU in a form substantively consistent with the amendment on file with the Clerk. 2. Adopt Resolution implementing GC Section relating to the General and Supervisory Management Units. 3. Direct staff to include the reduced appropriations from approval of this item as part of the Adopted Budget. May 26, 2011 Page - 4

5 RESOLUTION NO A RESOLUTION OF THE ORANGE COUNTY FIRE AUTHORITY BOARD OF DIRECTORS ADOPTING THE RETIREMENT FORMULA SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION FOR THE GENERAL AND SUPERVISORY MANAGEMENT BARGAINING UNITS Director Campbell left at this point (6:57 p.m.) PUBLIC HEARING (8) 8. Adoption of the Proposed Budget Assistant Chief Lori Zeller provided a brief introduction on the Adoption of the 2010/11 Proposed Budget and introduced Management Analyst Dennis Sorensen who provided a PowerPoint presentation. Chairman Tettemer opened the Public Hearing for comments. Chairman Tettemer closed the Public Hearing without any public comments. On motion of Director Shawver and second by Director Nguyen, the Board voted 1. Adopt the submitted Proposed Budget. 2. Delete the following positions from the Master Position Control: 1 Accounting Support Supervisor 1 Project Specialist, Improvement 1 Public Relations Specialist 1 Senior Executive Assistant 1 Senior Fire Prevention Specialist 3. Authorize the temporary transfer from the following funds totaling $38 million to Fund 121 (General Fund) to cover a projected cash flow timing deficit for 2011/12: a. $2.5 million from Fund 122 (Facilities Maintenance and Improvement Fund) b. $5 million from Fund 123 (Capital Projects) c. $8.5 million from Fund 124 (Communications/Information Systems Replacement Fund) d. $22 million from Fund 133 (Vehicle Replacement Fund) 4. Authorize the repayment of $38 million borrowed funds from Fund 121 to Funds 122, 123, 124, and 133 along with interest, when General Fund revenues become available. May 26, 2011 Page - 5

6 DISCUSSION CALENDAR (9, Supplement Agenda Item No. 1) 9. Handcrew Program Review Deputy Fire Chief Ron Blaul and Assistant Chief Lori Zeller provided a brief update on the Handcrew program review and introduced Division Chief Mike Boyle who provided a PowerPoint presentation. A lengthy discussion ensued. On motion of Director Shawver and second by Director Nguyen, the Board voted unanimously to direct staff to provide an update to the Board at their November 17, 2011, meeting, and include this item as part of the FY 2011/12 Adopted Budget to reflect the Handcrew Program as follows: 1. Increase revenue by $871,020 in the General Fund to reflect the 60% reimbursement level expected for fuels reduction work. 2. Increase appropriations by $1,451,700 in the General Fund to reflect 100% of the cost of the added 20 member Handcrew. S1. Request for Financial Relief from OCFA s Cash Contract Cities Fire Chief Keith Richter provided a brief summary of the request for financial relief from OCFA s cash contract cities and introduced Assistant Chief Lori Zeller who provided an in depth overview. Public Comments were received by Carol Jacobs, City Manager of Stanton, in support of financial relief for cash contract cities. A lengthy discussion ensued. On motion of Director Shawver and second by Director Nguyen, the Board voted unanimously to direct staff to thoroughly evaluate service levels and to provide an outline of the steps necessary to allow the cash contract cities to change service levels within its city, taking sub-regions into consideration as part of the analysis. On motion of Director Nguyen and second by Director Rodriguez, the Board voted by roll call to: 1. Approve Option A (Elimination of Premium Pay Spike), as presented to the joint City Managers Technical Advisory Committee and the Budget and Finance Committee, offering financial relief to cash contract cities, if needed as determined by each Cash Contract City. 2. Direct staff to include this item as part of the Adopted Budget. May 26, 2011 Page - 6

7 The motion passed by the following roll call vote: SUPPORT (12) Larry Agran, Irvine Dave Leckness, Alternate, Mission Viejo John Nielsen, Tustin Martin Rhodes, Laguna Woods Gordon Shanks, Alternate, Seal Beach Elizabeth Swift, Buena Park Sam Allevato, San Juan Capistrano Janet Nguyen, County of Orange Brad Reese, Villa Park Ralph Rodriguez, La Palma Ken Stephens, Los Alamitos Jeremy Yamaguchi, Placentia OPPOSITION (8) Randal Bressette, Laguna Hills James Dahl, San Clemente Todd Seymore, Cypress Mark Tettemer, Lake Forest Gary Capata, Laguna Niguel Nancy Rikel, Yorba Linda David Shawver, Stanton Steven Weinberg, Dana Point REPORTS (10) 10. Chief s Report Chief Richter provided an update on the newly formed OCFA Foundation and invited Board members to attend the 5 th Annual Trevor Win E Memorial Challenge on May 30, 2011, at the OCFA Regional Fire Operations & Training Center (RFOTC) drill grounds. He also encouraged Board members to attend the Annual OCFA Promotion & Length of Service Ceremony on June 13, 2011, at the RFOTC Courtyard. BOARD MEMBER COMMENTS None. CLOSED SESSION Assistant General Counsel David Kendig reported the Board would be convening in Closed Session to consider the matter on the Agenda identified as CS1. Chairman Tettemer recessed the meeting to Closed Session at 9:04 p.m. CS1. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section : (1 Case) (Anticipated litigation by Villa Park concerning reserve fire engine.) Chairman Tettemer reconvened the meeting at 9:36 p.m. May 26, 2011 Page - 7

8 CLOSED SESSION REPORT Assistant General Counsel David Kendig announced there were no reportable actions from Closed Session. ADJOURNMENT Chairman Tettemer adjourned the meeting at 9:37 p.m. The next regular meeting of the Orange County Fire Authority Board of Directors is scheduled for July 28, 2011, at 6:30 p.m. Sherry A.F. Wentz, CMC Clerk of the Authority May 26, 2011 Page - 8