CITY OF RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT

Transcription

1 Page 1 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT DATE: December 9, 2015 TO: FROM: BY SUBJECT: City Council of the City of Rancho Santa Margarita Jennifer M. Cervantez, C:i.!Y Manager -;,-z:..- Amy Diaz, City Clerk City Council " Agency" Representative List Recommendation 1) Review the City of Rancho Santa Margarita City Council " Agency" Representatives List, provide direction to staff regarding any changes that are necessary for appointments on the list, if any, and by motion approve the City Council " Agency" Representatives List, as may be revised by the City Council. 2) Direct the City Clerk to prepare and post an updated Fair Political Practices Form 806 to reflect all paid appointments to " Agency" Boards, Committees, and/or Commissions in accordance with State law. Background and Discussion The City Council is required to make appointments to various outside governmental agencies, boards and committees for which the City has representation. New appointments or reappointments of delegates and alternates are historically made at this time for the ensuing year. Delegates that are appointed are required to attend meetings as the City's representative. Alternates attend meetings, as needed, in the delegate's absence. Appointments made in December 2015 will become effective January 1, A list of agencies to which appointments are made is attached (Attachment A). The City's representative list includes a brief description of each agency, the designated City Council representative that served in 2015, meeting times and locations. The following information pertains to the regular and routine communication as it relates to City Council Committee assignments as designated in City Council Policy No. 1.4; 12/9/15 Item No. 8.1

2 City Council " Agency" Representative List December 9, 2015 Page2 Page 2 and compliance information on Regulation , Fair Political Practices Commission Form 806. City Council Policy No City Council Policy Number 1.4 establishes regular and routine communication as it relates to City Council Committee assignments and reporting (Attachment B). As noted previously, the policy states that in the event that there are no Council Members who are assigned a specific committee, the Mayor has the authority to appoint a City Council Member as a representative to that committee. The policy also states that in the event that more than one Council Member expresses an interest in being a representative to a committee, the selection of the representative shall be put to a vote of the Council. Orange County Fire Authority Board of Directors On December 10, 2014, the City Council appointed Council Member Carol Gamble to serve as the City's representative, and Mayor McGirr to serve as Alternate, to the Orange County Fire Authority's Board of Directors. On October 15, 2015, the Orange County Fire Authority's Board of Directors amended the Board Rules of Procedure to discontinue the use of Board alternates. According to the Orange County Fire Authority's Joint Powers Agreement, appointment of the Director to the Fire Authority's Board of Directors is to be formalized by a resolution, which approval will require a recorded majority vote of the total membership of the City Council. If the City Council chooses to not change its representation, then a resolution does not need to be adopted. Fair Political Practices Commission Form 806 Lastly, the Fair Political Practices Commission approved Regulation which was amended March Per the regulation, each agency must post on its website a single Form 806 which lists all the paid appointed positions. When there is a change in compensation or a new appointment, Form 806 is updated promptly to reflect the change. In anticipation of amendments to the City's Agency List, the City Clerk's Office, as is required in the regulation, posted Form 806 on the City's website on December 4, 2015 (Attachment C). Once the representatives have been selected, Form 806 will once again be amended to reflect the new appointments, and posted, as required in the regulation. In order to facilitate the appointment process, staff recommends that the City Council forward individual preferences for appointments to the City Manager on or before Monday, December 7, 2015, by 5:00 p.m. These responses will be compiled and made available to the Mayor at the December 9, 2015, meeting.

3 City Council " Agency" Representative List December 9, 2015 Page 3 Page 3 Alternatives The Council may continue the item and review the list at a future City Council meeting. Fiscal Impact There are no fiscal impacts associated with the appointment of Council Members to the " Agency" Representative List. Attachments A. " Agency" Representatives List B. City Council Policy No. 1.4 C. Fair Political Practices Commission Form 806

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5 CITY OF RANCHO SANTA MARGARITA CITY REPRESENTATIVES Page 5 AGENCY/COMMITTEE Bell Tower Foundation REPRESENTATIVES & DATE DAYS/ ALTERNATES APPOINTED TIME Michael Vaughn 12/10/14 Monthly at (ex-officio) Brad McGirr (alt) Wendi Redington 7:30a.m. LOCATION Bell Tower Regional Community Center (949) STIPEND/ MILEAGE Capistrano Unified School 1. District Ad Hoc City 2. Committee Meetings Liaison Jerry Holloway 12/10/14 Quarterly L. Anthony Beall (alt) To be determined Community Assoc of 1. Rancho (CAR) Bradley J. McGirr 12/10/14 1st Tuesday Michael Vaughn (alt) of each Planning Commissioner month City Manager (or designee) Trabuco Canyon Water District TCA- Foothill/Eastern 1. Transportation Corridor 2. Agencies Operations & Finance Committee Joint Toll Operations Ad Hoc Joint Marketing Ad Hoc (Need to file Form Attn: Kathleen Loch) L. Anthony Beall 12/10/14 Board 2nd Carol Gamble (alt) Thursday of each month at 9:30a.m. TCA Agencies $ per 125 Pacifica meeting, Irvine, CA maximum 18 mtgs. (949) per quarter, mileage at IRS rate (.575 /mi) ATTACHMENT A

6 CITY OF RANCHO SANTA MARGARITA CITY REPRESENTATIVES Page 6 AGENCY/COMMITTEE REPRESENTATIVES & DATE DAYS/ ALTERNATES APPOINTED TIME LOCATION STIPEND/ MILEAGE Orange County Fire Authority (OCFA) (Need to file Form Attn: Sherry Wentz) 1. Carol Gamble 12/10/14 4tn Thursday 2. Bradley J. McGirr (alt)* every other month at *On October 15, 2015, 6:00p.m. OCFA discontinued the use of alternates. OCFA Headquarters $100 per 1 Fire Authority Road meeting, Irvine, CA not to exceed (714) $300 per month Orange County Public Library Advisory Board (LAB) 1. Michael Vaughn 12/10/14 Thursday, 2. Bradley J. McGirr (alt) January ih at 4:00p.m.; Thursday, May 12th at 4:00p.m.; Thursday, October 13th at 4:00p.m. OC Public Library Headquarters 1501 E. St. Andrew Place Santa Ana, CA Tustin Library Community Room 345 E. Main Street Tustin, CA (714) Orange County Mosquito and Vector Control District (OCMVCD) and Orange County Fire Ant Authority 1. April Josephson Term 3ra Thursday (Two-year term) Expires of each December month at :00p.m. OCMVCD $ per Garden Grove Blvd. meeting (in Garden Grove, CA lieu of expenses) (714) South Orange County Association of Mayors (SOC AM) 1. Current Mayor 12/10/14 3ra Thursday 2. Current Mayor Pro of every Tempore (alt) other month Varies 2

7 CITY OF RANCHO SANTA MARGARITA CITY REPRESENTATIVES Page 7 AGENCY/COMMITTEE REPRESENTATIVES & DATE DAYS/ ALTERNATES APPOINTED TIME LOCATION STIPEND/ MILEAGE Transportation Corridor System (Need to file Form Attn: Kathleen Loch) L. Anthony Beall 12/10/14 Only if Carol Gamble (alt) needed, directly after Board Meeting TCA Agencies $ per 125 Pacifica meeting, Irvine, CA paid quarterly. (949) CDBG Public Service Grant Advisory Committee Jerry Holloway, Council 12/10/14 Two/Three Representative times per Planning Commission year Representative RSM Residents City Hall Orange County Transportation Authority (OCTA) Stakeholder Workshops (When required) 1. Bradley J. McGirr 12/10/14 Periodic Workshops Neighborhood Community Center 1845 Park Avenue Costa Mesa, CA Age Well Senior Services Senior Citizen Advisory Committee 1. Carol Gamble 12/10/14 Two Times 2. Staff Per Year The Florence Sylvester Memorial Senior Center Moulton Parkway Laguna Hills, CA South Orange County Watershed Management Area Executive Committee 1. Michael Vaughn 12/10/14 Thursday, 2. Staff member E. "Max" February 4th Maximous (alt) at 2:30p.m. Laguna Niguel Council Chambers Crown Valley 3

8 CITY OF RANCHO SANTA MARGARITA CITY REPRESENTATIVES Page 8 AGENCY/COMMITTEE REPRESENTATIVES & DATE DAYS/ ALTERNATES APPOINTED TIME Two times per year- to be determined LOCATION Parkway Laguna Niguel, CA (714) STIPEND/ MILEAGE 4

9 Page 9 CITY OF RANCHO SANTA MARGARITA Policy Number: 1.4 City Council Policy Subject Effective Date: PURPOSE City Council Committee Assignments And Reporting Council Action Page: 1 of 1 The purpose of this Policy is to establish regular and routine communication as it relates to City Council Committee assignments and reporting. BACKGROUND The City Council annually, or otherwise as necessary, assigns its Members to various Committees as a City representative. While the various Committees meet at different times of each month or year, responsibility for communicating the City's interests to each individual Committee and the Committee's activities to the City Council, rests with each individual City Council Member. POLICY The City Council reviews its Committee assignments during the first meeting in December, with any changes effective on the first day of each new year. Committee assignments may also be reviewed and/or changed throughout the year as the need arises. The Mayor shall be responsible for appointing a Council Member as the representative to a Committee in the event that there are no Council Members who want to be assigned to that Committee. In the event that more than one Council Member expresses an interest in being a representative to a Committee, the selection of the representative shall be put to a vote of the Council. City Council public meetings are the avenue for City Council Members to report on their various assignments. All Committees that meet on a regularly recurring schedule will be listed on each City Council agenda. Committees that meet infrequently will be listed as necessary. ATTACHMENT B

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11 Page 11 Agency Report of: Public Official Appointments 1. Agency Name City of Rancho Santa Margarita Division, Department, or Region (If Applicable) A Public Document California Form For Official Use Only Orange County, California Designated Agency Contact (Name, Title) Jennifer M. Cervantez, City Manager Area Code/Phone Number (949) jcervantez@cityofrsm. org 2. Appointments Agency Boards and Name of Appointed Person Commissions Date Posted: Page _1_ of _2_ 12/10/15 (Month, Day, Year) and Per Meeting/Annual Salary/Stipend Orange County Fire Authority Board of Directors Name _g_,_2.._1 ApptDate Per Meeting: $ Estimated Annual: year 1&1$0-$1,000 D $2,oo1-$3,ooo D $1,oo1-$2,ooo D Orange County Mosquito and Vector Control Board of Trustees Name April Josephson (Last. First) /_!Q_/!i_ Per Meeting: $ Estimated Annual: (Last. First) 2 i:ears D$o-$1,ooo D $2.oo1-$3.ooo 1&1 $1,001-$2,000 D Transportation Corridor Agency Foothill Eastern Board of Directors Name (Last. First) (Last. First) _g_,, Per Meeting: $ 1 year Estimated Annual: D$o-$1.ooo 181$2,001-$3,000 D $1,oo1-$2,ooo D Transportation Corridor Agency- Joint Toll Operations Ad Hoc Committee Name _E_tl Per Meeting: $ Estimated Annual: $0-$1,000 $2,001-$3,000 D$1.oo1-$2.ooo D 3. Verification I have read and understand FPPC Regulation I have verified that the appointment and infonnation identified above is true to the best of my infonnation and belief. Signature of Agency Head or Designee Print Name Title (Month, Day, Year) Comment ATTACHMENT C FPPC Form 806 (6/13) FPPC Toll-Free Helpline: 866/ASK-FPPC (866/ )

12 Page 12 Agency Report of: Public Official Appointments Continuation Sheet California 806 Form A Public Document Page _2_ of _2_ 1. Agency Name City of Rancho Santa Margarita 12/10/15 Date Posted: --,.,=,...,.--...,.,.-, (Month, Day, Year) 2. Appointments Agency Boards and Commissions Name of Appointed Person and Per Meeting/Annual Salary/Stipend Transportation Corridor Agency - Joint Marketing Ad Hoc Committee Name J3...j! Per Meeting: $ Estimated Annual: (La5l, First) 1 year 0$0-$1,000 0 $2,oo1-$3,ooo $1,001-$2,000 0 Transportation Corridor Agency - Operations & Finance Committee Name J3...j! ApptDate Per Meeting: $ Estimated Annual: year 0$0-$1,000 0 $2,oo1-$3,ooo $1,001-$2,000 0 Transportation Corridor Systems Board of Directors* Name J3...j! Per Meeting: $ Estimated Annual: *Meet on an "as needed" basis. Last meeting was 05/08/08. 0$0-$1,000 0 $2,oo1-$3,ooo $1,001-$2,000 0 Name _! / Per Meeting: $ Estimated Annual: 0$0-$1,000 0 $2,oo1-$3,ooo 0 $1.oo1-$2.0oo 0 Name _!! Per Meeting: $ Estimated Annual: (Last. First) 0$0-$1,000 0 $2,oo1-$3,ooo 0 $1,oo1-$2,ooo 0 Name --'--'-- Per Meeting: $ Estimated Annual: 0$0-$1,000 0 $2,oo1-$3.ooo 0 $1,oo1-$2,ooo 0 FPPC Form 806 (6/13) FPPC Toll-Free Helpline: 866/ASK-FPPC (866/ )