RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT

Transcription

1 Page 1 RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT DATE: TO: FROM: BY: SUBJECT: May 25, 2016 City Council of the City of Rancho Santa Margarita Jennifer M. Cervantez, q~ Manager?fZ/ Amy Diaz, City Clerk..,.,W Approval of Minutes Recommendation Approve the minutes of the May 11, 2016 City Council Special meeting, May 11, 2016 City Council Regular meeting, and May 14, 2016 City Council Special meeting. 05/25/16 Item No. 4.3

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3 Page 3 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL SPECIAL MEETING MINUTES May 11,2016 The meeting was called to order at 4:00p.m. in the EOC Conference Room. Present: Mayor L. Anthony Beall, Mayor Pro Tempore Carol A. Gamble, Council Members Jerry Holloway, Bradley J. McGirr and Michael Vaughn (5). Absent: None (0). The Salute to the flag was led by Mayor Pro Tempore Gamble. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Cheryl Kuta, Development Services Director; Amy Diaz, City Clerk. 1. STUDY SESSION 1.1 PRESENTATIONS BY CONSULTING FIRM CANDIDATES IN RESPONSE TO THE REQUEST FOR PROPOSALS FOR DEVELOPMENT CONSULTANT SERVICES FOR THE POTENTIAL FUTURE DEVELOPMENT OF THE 92 ACRE OPEN SPACE PROPERTY COMMONLY KNOWN AS CHIQUITA RIDGE, LOCATED IN THE SOUTHERN PORTION OF THE CITY Mayor Beall introduced City Manager, Jennifer Cervantez, who provided a brief overview of the staff report. City Manager Cervantez introduced Consultant A, Developers Research. The Developers Research representatives were comprised of the following individuals: Barry Gross, President Will Saba, Controller/Director- Special Projects Genevieve Anton, Principal of Anton Communications The Developers Research representatives provided a presentation on the Chiquita Ridge property. Council questions ensued with Developers Research. Mayor Beall recessed the City Council Special Meeting at 4:53 p.m. for a brief break. Mayor Beall reconvened the City Council Special Meeting at 4:58p.m. City Manager Cervantez introduced Consultant B, Danielian Associates. The Danielian Associates representatives were comprised of the following individuals: John Leehey, Director of Planning Gena Guisar, Associate/Senior Planner The Danielian Associates representatives provided a presentation on the Chiquita Ridge property.

4 Page 4 City of Rancho Santa Margarita City Council Special Meeting Minutes May 11,2016 Council questions ensued with Danielian Associates. Mayor Beall recessed the City Council Special Meeting at 5:40 p.m. for a brief break. Mayor Beall reconvened the City Council Special Meeting at 5:45 p.m. City Manager Cervantez introduced Consultant C, StartingGate, SPD, Inc. The StartingGate, SPD, Inc. representatives were comprised of the following individuals: Don Smith, President Chris Fredrik, Shareholder Chris Lightburne, DPFG Financing David Volz, David Volz Design The StartingGate, SPD, Inc. representatives provided a presentation on the Chiquita Ridge property. 2. PUBLIC COMMENTS Council questions ensued with StartingGate, SPD, Inc. The following individual addressed the Council on matters within the jurisdiction of the City Council: Larry McCook, Rancho Santa Margarita resident, provided comments related to the presentations made by the Consultants. ADJOURNMENT Mayor Beall adjourned the meeting at 6:54p.m., to a Regular Meeting of the City Council to be held on May 11, 2016, at 7:00 p.m., in the City Council Chamber, City Hall, located at El Paseo, Rancho Santa Margarita, California. PREPARED BY: L. ANTHONY BEALL, MAYOR Amy Diaz, City Clerk Approved: May 25,

5 Page 5 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL REGULAR MEETING MINUTES May 11, 2016 The meeting was called to order at 7:02 p.m. in the Council Chamber. Present: Mayor L. Anthony Beall, Mayor Pro Tempore Carol A. Gamble, Council Members Jerry Holloway, Bradley J. McGirr, Michael Vaughn (5). Absent: None (0). The Salute to the flag was led by Council Member Holloway. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Ehab Maximous, Public Works Director/City Engineer; Ron Kennedy, Lieutenant; Stefanie Turner, Finance Director; Cheryl Kuta, Development Services Director; Amy Diaz, City Clerk. 1. PRESENTATIONS AND PROCLAMATIONS Mayor Beall invited Jennifer Gasset, Rancho Santa Margarita Library Branch Manager, to provide a brief presentation on the following: 1.1 PRESENTATION ON THE RANCHO SANTA MARGARITA LIBRARY Mayor Beall and Mayor Pro Tempore Gamble presented the following: 1.2 PROCLAMATION - DROWNING PREVENTION AWARENESS - MAY 1, OCTOBER 31, PROCLAMATION- WILDFIRE AWARENESS WEEK- MAY 1-7, STUDENT RECOGNITION PROGRAM -CERTIFICATES OF RECOGNITION 1) ST. JOHN'S EPISCOPAL SCHOOL- OLIVIA GUIDA AND COLBY WENK 2. SCHEDULE OF FUTURE EVENTS Jennifer Cervantez, City Manager, announced the following: 2.1 CITY COUNCIL BUDGET WORKSHOP- SATURDAY, MAY 14, 2016, LOCATED AT CITY HALL IN THE COUNCIL CHAMBER FROM 8:00A.M. TO 3:00P.M. 2.2 RANCHO SANTA MARGARITA RELAY FOR LIFE - SATURDAY, MAY 14, 2016, LOCATED AT CENTRAL PARK FROM 9:00A.M. TO 9:00P.M. 2.3 WATER AWARENESS DAY- SATURDAY, MAY 14, 2016, LOCATED AT THE SANTA MARGARITA WATER DISTRICT FROM 10:00 A.M. TO 2:00P.M. 3. PUBLIC COMMENTS- None. 4. CONSENT CALENDAR Council Member Vaughn requested Item No. 4.6 be removed from the Consent Calendar for further discussion.

6 Page 6 City of Rancho Santa Margarita City Council Regular Meeting Minutes May 11,2016 Mayor Pro Tempore Gamble requested Item No. 4.5 be removed from the Consent Calendar for further discussion. Council Member Holloway moved, seconded by Council Member McGirr to approve the Consent Calendar (Items Nos. 4.1 through 4.4, and 4. 7 through 4.1 0). Motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 4.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Waived reading in full of all ordinances and resolutions on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 4.2 APPROVAL OF CERTIFICATES OF RECOGNITION Approved the following Certificates of Recognition and Proclamations: 1) Student Recognition Program: a) St. John's Episcopal School - Olivia Guida and Colby Wenk; and 2) Proclamation declaring May 1, October 31, 2016 as "Drowning Prevention Awareness;" and 3) Proclamation declaring May 1-7, 2016 as "Wildfire Awareness Week." 4.3 APPROVAL OF MINUTES Approved the minutes of the April 27, 2016 City Council Regular meeting. 4.4 APPROVAL OF WARRANT REGISTERS DATED APRIL 25, 2016 AND MAY 2, 2016 Approved the warrant registers in the amount of $340, APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH GKK WORKS, INC., FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE CITY HALL AND BELL TOWER REGIONAL COMMUNITY CENTER BUILDING IMPROVEMENTS PROJECT 1) Approved the proposed professional services agreement with GKK Works, Inc., for construction management services for the City Hall and Bell Tower Regional Community Center Building Improvements Project for a two-year term and a maximum, not-to-exceed contract amount of $97,975; and 2) Authorized the Mayor to execute the proposed professional services agreement. 2

7 Page 7 City of Rancho Santa Margarita City Council Regular Meeting Minutes May 11, APPROVAL OF PROPOSED PROFESSIONAL SERVICES AGREEMENTS, FOR ON CALL GEOTECHNICAL ENGINEERING CONSULTING SERVICES WITH GMU GEOTECHNICAL, INC., NINYO & MOORE GEOTECHNICAL ENVIRONMENTAL SCIENCES CONSULTANTS, INC., AND THE CONVERSE PROFESSIONAL GROUP, INC. 1) Approved a proposed three-year professional services agreement with GMU Geotechnical, Inc., for on-call geotechnical engineering consulting services in the total maximum not-to-exceed contract amount of $1 00,000; and 2) Approved a proposed three-year professional services agreement with Ninyo & Moore Geotechnical & Environmental Sciences Consultants, Inc., for on- call geotechnical engineering consulting services in the total maximum not-to-exceed contract amount of $100,000; and 3) Approved a proposed three-year professional services agreement with the Converse Professional Group, Inc. dba: Converse Consultants for on-call geotechnical engineering consulting services in the total maximum not-to-exceed contract amount of $100,000; and 4) Authorized the Mayor to execute the proposed professional services agreements with GMU Geotechnical, Inc., Ninyo & Moore Geotechnical & Environmental Sciences Consultants, Inc., and Converse Professional Group, Inc. 4.9 APPROVAL OF FINAL TRACT MAP NO AND SUBDIVISION IMPROVEMENT AGREEMENT FOR THE DAHLIA COURT DEVELOPMENT PROJECT 1) Approved the Subdivision Improvement Agreement and authorized the Mayor to execute the Agreement; and 2) Approved Final Tract Map for Tract No ; accept the various easements shown therein for emergency and public service vehicle ingress and egress; and 3) Authorized the City Clerk to sign the Final Tract Map and transmit it to the Orange County Recorder's Office for recordation APPROVAL OF PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC., TO PROVIDE ON-CALL PROFESSIONAL CIVIL ENGINEERING, BUILDING & SAFETY, PLAN REVIEW AND INSPECTION CONSULTING SERVICES 1) Approved proposed Amendment No. 1 to the Professional Services Agreement with Charles Abbott Associates, Inc., to modify Section 2.1 of the Agreement, entitled "Maximum Contract Amount," to delete reference to a maximum annual cap on compensation; and 2) Authorized the City Manager to execute the proposed Amendment No. 1 to the Professional Services Agreement with Charles Abbott Associates, Inc. ITEMS REMOVED FROM THE CONSENT CALENDAR 3

8 Page 8 City of Rancho Santa Margarita City Council Regular Meeting Minutes May 11, CONTRACTS WITH MARK WOOD ENTERTAINMENT FOR AUDIO, STAGE, LIGHTING, AND ENTERTAINMENT FOR THE 2016 SUMMER CONCERTS SERIES Mayor Pro Tempore Gamble asked staff to clarify the name of the following band listed in the staff report, MWPHB. City Manager Cervantez invited Wendi Redington, Community Services Supervisor, to the dais. Community Services Supervisor Redington clarified that MWPHB stood for Mark Wood and the Parrot Head Band. Mayor Pro Tempore Gamble moved, seconded by Council Member Vaughn to approve the following staff recommendations: Approved two contracts and authorized the City Manager to execute such contracts with Mark Wood Entertainment for audio, stage, lighting ($26,808.00) and entertainment services ($17, ) for a total, not-to-exceed amount of $43, for the 2016 Summer Concert Series. Motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 4.6 APPROVAL OF THE CITY'S SENIOR MOBILITY PROGRAM SERVICE PLAN IN ACCORDANCE WITH ORANGE COUNTY TRANSIT AUTHORITY GUIDELINES Council Member Vaughn requested that the Orange County Transit Authority cooperative agreement be agendized at a future City Council meeting so that it could be discussed. It was suggested by Council Member Vaughn that the Council consider not charging the seniors for inter-city transportation. Council Member Vaughn moved, seconded by Council Member Holloway to approve the following staff recommendations: Approved the City of Rancho Santa Margarita's Senior Mobility Program Service Plan, and authorized the City Manager to execute Plan documents and submit to the Orange County Transit Authority Board of Directors for approval. Motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 5. PUBLIC HEARING ITEMS 5.1 DRAFT ANNUAL ACTION PLAN DETAILING THE PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 4

9 Page 9 City of Rancho Santa Margarita City Council Regular Meeting Minutes May 11,2016 Mayor Beall introduced Cheryl Kuta, Development Services Director, who introduced Mike Linares, Community Development Block Grant Consultant, to provide a brief staff report. There were no questions of staff. Mayor Beall opened the public hearing; seeing no one present wishing to address the City Council, Mayor Beall closed the public hearing. Mayor Beall opened the item to Council discussion and deliberation; there were no comments. Council Member McGirr moved, seconded by Council Member Holloway to approve the following staff recommendations: Adopted Resolution No entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, APPROVING THE ANNUAL ACTION PLAN AND AUTHORIZING SUBMISSION OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Motion was approved by the following vote: AYES: Council Members Holloway, McGirr, Vaughn, Mayor Pro Tempore Gamble, Mayor Beall (5) NOES: None (0) ABSENT: None (0) 6. CONTINUED ITEMS- None. 7. NEW BUSINESS- None. 8. PUBLIC COMMENTS- None. 9. CITY MANAGER REPORT- None. 10. MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS 10.1 COMMITTEE ASSIGNMENT REPORTS Received Oral Reports on the following City Council Committee Assignments: 1) COMMUNITY ASSOCIATIONS OF RANCHO Council Member Vaughn reported that he attended the Community Associations of Rancho meeting on Tuesday, May 3, Council Member Vaughn reported that Ehad Maximous, Public Works Director/City Engineer, provided a presentation preview of the proposed seven-year Capital Improvement Program projects. 2) THE BELL TOWER FOUNDATION Council Member McGirr reported that he attended The Bell Tower Foundation on May 11, Council Member McGirr reported that The Bell Tower Foundation is an organization that supports various organizations within the City; it's also a volunteer hub that supports various fundraisers. 5

10 Page 10 City of Rancho Santa Margarita City Council Regular Meeting Minutes May 11, COUNCIL MEMBER REPORT/COMMENT ADJOURNMENT Council Member Holloway complimented the Public Works staff related to the Dahlia Court project. Mayor Pro Tempore Gamble congratulated Mayor Beall and the Rancho Santa Margarita Chamber of Commerce for a successful Meet the Mayor event that was held on Tuesday, May 10, 2016 at Tijeras Creek Golf Club. Mayor Pro Tempore Gamble congratulated the Boys and Girls Club for the successful Gala event held on Saturday, May 7, Council Member McGirr reported the loss of Joe Phillips, a Santa Margarita Catholic High School Coach; he lost his life on Monday, May 16, Mayor Beall thanked the Rancho Santa Margarita Chamber of Commerce and Tijeras Creek Golf Club for hosting the Meet the Mayor event. Mayor Beall mentioned that a new restaurant at the Tijeras Creek Golf Club has opened and encouraged everyone to attend. Mayor Beall adjourned the meeting at 7:41 p.m., and adjourned to the next regularly scheduled meeting of the City Council to be held on Wednesday, May 25, 2016, at 7:00p.m., in the City Council Chamber, City Hall, located at El Paseo, Rancho Santa Margarita, California. PREPARED BY: L. ANTHONY BEALL, MAYOR Amy Diaz, City Clerk Approved: May 25,

11 Page 11 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL SPECIAL MEETING MINUTES May 14, 2016 The meeting was called to order at 8:03a.m. in the Council Chamber. Present: Mayor L. Anthony Beall, Mayor Pro Tempore Carol A. Gamble, Council Members Jerry Holloway, Bradley J. McGirr and Michael Vaughn (5). Absent: None (0). The Salute to the flag was led by Council Member Vaughn. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Ehab Maximous, Public Works Director/City Engineer; Ron Kennedy, Lieutenant; Stefanie Turner, Finance Director; Cheryl Kuta, Development Services Director; Diego Chavez, Human Resources/Risk Management Administrator; Wendi Redington, Community Services Supervisor; Amy Diaz, City Clerk. 1. STUDY SESSION 1.1 FISCAL YEAR BUDGET DEVELOPMENT WORKSHOP Mayor Beall introduced Jennifer Cervantez, City Manager, who provided an overview of the staff report. City Manager Cervantez introduced Stefanie Turner, Finance Director, who presented the staff report. Mayor Beall recessed the City Council Special Meeting at 8:59 a.m. for a brief break. Mayor Beall reconvened the City Council Special Meeting at 9:10 a.m. Mayor Beall recessed the City Council Special Meeting at 9:35a.m. for a brief break. Mayor Beall reconvened the City Council Special Meeting at 9:50 a.m. Mayor Beall recessed the City Council Special Meeting at 10:40 a.m. for a brief break. Mayor Beall reconvened the City Council Special Meeting at 10:57 a.m. Mayor Beall recessed the City Council Special Meeting at 12:25 p.m. for a lunch break. Mayor Beall reconvened the City Council Special Meeting at 12:55 p.m. Council reviewed the staff report information and accompanying budget development work papers for Fiscal Year Council asked staff to provide additional information for a potential Sk event; reach out to the Rotary Club; review code enforcement logs for potential homes that may qualify under the home improvement program; and make crime statistics available to the public monthly.

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