RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT

Transcription

1 Page 1 RANCHO SANTA MARGARITA CITY COUNCIL STAFF REPORT DATE: TO: FROM: BY: SUBJECT: September 9, 2015 City Council of the City of Rancho Santa Margarita Jennifer M. Cervante ~~ Manager ~ Amy Diaz, City Clerk Approval of Minutes Recommendation Approve the minutes of the August 12, 2015 City Council Regular meeting. 9/9/15 Item No. 4.3

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3 Page 3 CITY OF RANCHO SANTA MARGARITA CITY COUNCIL REGULAR MEETING MINUTES August 12, 2015 The meeting was called to order at 7:00 p.m. in the Council Chambers. Present: Mayor Bradley J. McGirr, Mayor Pro Tempore L. Anthony Beall, Council Members Carol A. Gamble, Jerry Holloway and Michael Vaughn (5) Absent: None. The Salute to the flag was led by Council Member Gamble. Staff Present: Jennifer M. Cervantez, City Manager; Greg Simonian, City Attorney; Ehab Maximous, Public Works Director/City Engineer; Ron Kennedy, Lieutenant; Stefanie Turner, Finance Director; Cheryl Kuta, Development Services Director; Wendi Redington, Community Services Supervisor; Amy Diaz, City Clerk. 1. PRESENTATIONS AND PROCLAMATIONS Mayor McGirr and Mayor Pro Tempore Beall presented the following: 1.1 CERTIFICATES OF RECOGNITION TO THE VOLUNTEERS OF THE FREE BLOOD PRESSURE CHECK PROGRAM 2. SCHEDULE OF FUTURE EVENTS City Manager, Jennifer Cervantez, announced the following (Item No. 2.3 was added to Schedule of Future Events): 2.1 LABOR DAY HOLIDAY- MONDAY, SEPTEMBER 7, CITY HALL CLOSED 2.2 PATRIOT DAY REMEMBRANCE CEREMONY - FRIDAY, SEPTEMBER 11, 2015, LOCATED AT RANCHO SANTA MARGARITA CIVIC CENTER FLAGPOLES AT 6:00 P.M. 2.3 CONCERTS IN THE PARK SERIES -ADDITIONAL SHOW ADDED FOR SUNDAY, AUGUST 16, 2015 FROM 6:00P.M. TO 8:00P.M. 3. PUBLIC COMMENTS The following individual provided a written Public Comment to the Council on matters within the jurisdiction of the City Council: Stephen Wontrobski's written public comment expressed his opposition to ambulance company rebates to the Orange County Fire Authority. 4. CONSENT CALENDAR Council Member Holloway moved, seconded by Council Member Vaughn to approve the Consent Calendar (Items Nos. 4.1 through 4.10). Motion was approved by the following vote: AYES: Council Members Gamble, Holloway, Vaughn, Mayor Pro Tempore Beall, Mayor McGirr (5) NOES: ABSENT:

4 Page 4 City of Rancho Santa Margarita City Council Regular Meeting Minutes August 12, WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Waived reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 4.2 APPROVAL OF CERTIFICATES OF RECOGNITION Approved Certificates of Recognition to the following Blood Pressure Screening Volunteers; Bev Butcher, Cathy Jazzo, Kay Srivapa and Rebecca Tantama. 4.3 APPROVAL OF MINUTES Approved the minutes of the July 8, 2015 City Council Regular meeting. 4.4 ADOPTION OF ORDINANCES: 1) ORDINANCE NO ADOPTING ZONING CODE MAP AMENDMENT CA ; AND 2) ORDINANCE NO ADOPTING PLANO TRABUCO TOWNHOMES SPECIFIC PLAN SP ) Adopted Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING ZONING CODE MAP AMENDMENT CA TO MODIFY THE ZONING CODE LAND USE DISTRICT FOR THE PROPERTY LOCATED AT PLANO TRABUCO ROAD (ASSESSOR PARCEL NUMBER ) FROM COMMERCIAL - NEIGHBORHOOD (CN) TO RESIDENTIAL-HIGH DENSITY (RH) WITH A SPECIFIC PLAN OVERLAY (SP) 2) Adopted Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADOPTING PLANO TRABUCO TOWNHOMES SPECIFIC PLAN SP FOR THE PROPERTY LOCATED AT PLANO TRABUCO ROAD, RANCHO SANTA MARGARITA, CALIFORNIA (ASSESSOR PARCEL NUMBER ) 4.5 ADOPTION OF ORDINANCE NO ADDING CHAPTER TO TITLE 10 OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS IN ACCORDANCE WITH THE REQUIREMENTS OF ASSEMBLY BILL 2188 Adopted Ordinance No entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA MARGARITA, CALIFORNIA, ADDING CHAPTER TO TITLE 10 OF THE RANCHO SANTA MARGARITA MUNICIPAL CODE TO PROVIDE AN EXPEDITED, STREAMLINED PERMITTING PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS 2

5 City of Rancho Santa Margarita City Council Regular Meeting Minutes Page 5 August12, APPROVAL OF WARRANT REGISTERS DATED JULY 6, 2015 THROUGH AUGUST 3, 2015 Approved the warrant registers in the amount of $1,903, INVESTMENT REPORT FOR THE MONTH OF JUNE 2015 Received and filed the Investment Report for the month of June APPROVAL OF PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH BUCKNAM INFRASTRUCTURE GROUP, INC. FOR CIVIL ENGINEERING PAVEMENT MANAGEMENT SERVICES 1) Approved a Professional Services Agreement with Bucknam Infrastructure Group, Inc. for pavement management services, for a three-year term at a total not-to-exceed contract amount of $49,051; and 2) Authorized the Mayor to execute the proposed Professional Services Agreement. 4.9 ACCEPTANCE OF OFFER TO EXCHANGE RULE 20A CREDITS FOR GENERAL FUND REVENUE AND APPROVAL OF PROPOSED MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO SANTA MARGARITA AND THE CITY OF LAGUNA BEACH 1) Accepted the offer by the City of Laguna Beach to purchase Rancho Santa Margarita's current total allocation of Rule 20A credits administered by Southern California Edison at a discounted rate, totaling $79,359.95; and 2) Approved and authorized the City Manager to execute the proposed Memorandum of Understanding between the City of Rancho Santa Margarita and the City of Laguna Beach, documenting details of the transaction; and 3) Directed the City Manager to deliver the credit transfer authorization letter to Southern California Edison; and 4) Directed staff to deposit the funds received from the City of Laguna Beach into the General Fund CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT Received and filed the report submitted by the City Council's appointed representative to the Orange County Mosquito and Vector Control District. ITEMS REMOVED FROM THE CONSENT CALENDAR- None. 5. PUBLIC HEARING ITEMS- None. 3

6 Page 6 City of Rancho Santa Margarita City Council Regular Meeting Minutes August 12, CONTINUED ITEMS 6.1 AGREEMENT FOR SCHOOL CROSSING GUARD SERVICES WITH ALL CITY MANAGEMENT SERVICES, INC. City Manager Cervantez introduced Ron Kennedy, Lieutenant, who provided a brief staff report. Lieutenant Kennedy introduced Baron Farwell, General Manager from All City Management Services, Inc., to answer questions from Council. Council Member Holloway inquired how All City Management Services, Inc. arrived at the 17% increase. Mr. Farwell explained that the minimum wage increase and recently approved paid time off for part-time employees attributed to the 17% increase. Mayor Pro Tempore asked if All City Management Services, Inc. contracts with school districts and how they are funded. Mr. Farwell replied that twenty percent of their contracts are with public school districts and eighty percent of their contracts are with municipalities. Mr. Farwell noted that some municipalities contract in partnership with School Districts and other municipalities fully fund the contracts. Council Member Holloway asked for clarification on what the third year of the contract is based. Mr. Farwell clarified that it was based on achieving the initial goal of the seventeen percent increase. Council Member Holloway made a substitute motion to approve a two-year twelve percent contract; eight percent for the first year and four percent for the second year. Motion failed due to a lack of a second. Mayor McGirr asked Mr. Farwell if he would be interested in a two-year contract. Mr. Farwell stated he would not be opposed to a two-year contract but would have to review the numbers before moving forward with a two-year contract. Council Member Vaughn moved, seconded by Council Member Gamble to approve the following staff recommendations: 1) Approved a proposed contractor services agreement with All City Management Services, Inc., for school crossing guard services for a three-year term from July 1, 2015 through June 30, 2018, in a total not-to-exceed amount of $602,229 as follows: $193,118 for Fiscal Year 2015/16, $200,662 for Fiscal Year 2016/17 and $208,449 for Fiscal Year 2017/18; and 2) Authorized the Mayor to execute the proposed contractor services agreement for school crossing guard services with All City Management Services, Inc. Motion was approved by the following vote: AYES: NOES: ABSENT: Council Members Gamble, Holloway, Vaughn, Mayor Pro Tempore Beall, Mayor McGirr (5) 4

7 Page 7 City of Rancho Santa Margarita City Council Regular Meeting Minutes August 12, NEW BUSINESS 7.1 APPROVAL OF PURCHASE ORDER WITH MOTOROLA SOLUTIONS FOR THE REPLACEMENT OF RADIOS FOR THE ORANGE COUNTY 800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM UPGRADE USED BY THE ORANGE COUNTY SHERIFF'S DEPARTMENT City Manager Cervantez provided a brief staff report. Council Member Gamble moved, seconded by Council Member Holloway to approve the following staff recommendations: 1) Waived competitive formal bidding requirements and procedures set forth in the City of Rancho Santa Margarita Municipal Code (RSMMC) Section and authorized the sole source procurement with regard to approval of a Purchase Order with Motorola Solutions, as it is hereby found and determined, pursuant to RSMMC Section , that there is only one vendor that can provide the necessary equipment for use in the Countywide 800 Megahertz communications system based on the information presented herein by City staff; and 2) Approved Purchase Order No. 527 with Motorola Solutions for the purchase of fifteen Orange County Sheriff Department patrol car and motorcycle radios identified eligible for the "Hot Red" Radio promotion offered by Motorola for a total not-to-exceed amount of $1 03,804.52; and 3) Authorized the City Manager to execute Purchase Order No Motion was approved by the following vote: AYES: NOES: ABSENT: Council Members Gamble, Holloway, Vaughn, Mayor Pro Tempore Beall, Mayor McGirr (5) 7.2 REQUEST FOR PROPOSALS FOR DEVELOPMENT CONSULTING SERVICES FOR THE CHIQUITA RIDGE PROPERTY City Manager Cervantez provided a brief overview of the item and introduced Cheryl Kuta, Director of Development Services, who presented a PowerPoint presentation. Council discussion ensued. Council Member Vaughn noted that the draft Request for Proposal seems to build on the preferred scenarios that were identified from the Developers Research and asked if the preferred scenarios were still being considered. Council discussion ensued regarding the various scenarios that were previously discussed for the Chiquita Ridge property. Mayor Pro Tempore inquired which task would incorporate the recommendations for the remainder of the project. Development Services Director Kuta replied that those recommendations would be added to Task No. 5, Conceptual Master Plans. 5

8 Page 8 City of Rancho Santa Margarita City Council Regular Meeting Minutes August 12,2015 Mayor Pro Termpore asked staff to elaborate on what is contemplated on the Public Outreach. Development Services Director Kuta stated that Public Outreach would include presentations and reports to the City Council and publicizing on the City website. Council discussed public outreach options. Council Member Gamble commended staff for a great job on the project. She suggested that prior to entering into Task 3 (Recreation Needs Assessment), staff should ask for the cash flow on the project and how much flat pad is available and the final developable acreage. Mayor Pro Tempore Beall mentioned the City had a legal obligation under the settlement agreement to develop a 23-acre sports park. He commented that he would like to see proposals that would make the sports park a reality. Mayor McGirr agreed that the public's involvement is needed. 7.3 APPOINTMENT OF LABOR NEGOTIATOR Pursuant to Government Code Section , City Council to select and identify its designated representative for purposes of facilitating the annual performance evaluation of the City Manager and to provide direction to its authorized labor negotiator with respect to negotiating compensation of City Manager, an unrepresented employee. Gregory Simonian, City Attorney, provided a brief staff report. Mayor McGirr moved, seconded by Council Member Gamble to approve the following staff recommendations: Pursuant to Government Code Section , City Council to selected and appointed one member of the City Council to serve as the Council's designated representative for purposes of (a) facilitating the annual performance evaluation of the City Manager and (b) conducting labor negotiations with the City Manager, an unrepresented employee. Historically, the City Council has assigned the responsibility for facilitating the annual performance evaluation of the City Manager and for conducting labor negotiations with the City Manager to the Mayor ProTem by appointing the Mayor ProTem to serve as the City Council's designated representative. Motion was approved by the following vote: AYES: NOES: ABSENT: Council Members Gamble, Holloway, Vaughn, Mayor Pro Tempore Beall, Mayor McGirr (5) 8. PUBLIC COMMENTS- None. 9. CITY MANAGER REPORT - None. 6

9 Page 9 City of Rancho Santa Margarita City Council Regular Meeting Minutes August 12, MATTERS PRESENTED BY MAYOR AND COUNCIL MEMBERS 10.1 COMMITTEE ASSIGNMENT REPORTS Received Oral Reports on the following City Council Committee Assignments: 1) FOOTHILL/EASTERN TRANSPORTATION AUTHORITY- None. 2) ORANGE COUNTY FIRE AUTHORITY Council Member Gamble reported that the Board of Directors commended their outgoing Chair AI Murray from the City of Tustin and appointed a new Chair, Gene Hernandez from the City of Yorba Linda and a new Vice Chair, Elizabeth Swift from the City of Buena Park. She reported that the Orange County Fire Authority is beginning the performance evaluation for Fire Chief Jeff Bowman. 3) SANTA MARGARITA WATER DISTRICT Council Member Vaughn reported that he and Council Member Holloway had the pleasure of attending the kick-off meeting of the Santa Margarita Water District Ad Hoc Drought Response Committee that was held on July 22nd. He reported that the reduction of water usage is down twenty-three percent against the goal of twenty-four percent. He thanked residents and businesses for a great job and reminded everyone to keep up the good work COUNCIL MEMBER REPORT/COMMENT 11. CLOSED SESSION Council Member Gamble reported an emergency situation that occurred from one of her employees family members and commended the Orange County Fire Authority personnel for a great job. Mayor Pro Tempore commended everyone that helped make the Summer Concerts such a success this year. He reminded everyone that an additional Summer Concert would be held Sunday, August 16 1 h. Mayor McGirr announced that a memorial would be held for Terri Wilemon at Amazing Grapes Restaurant on August 13 1 h. ANNOUNCEMENT OF CLOSED SESSION ITEMS The City Council shall convene in Closed Session, in the City Council Conference Room, City Hall, to consider the following matters: City Attorney Greg Simonian announced the following items: 11.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957(b)(1) Public Employee Title: City Manager- Annual Performance Evaluation 7

10 City of Rancho Santa Margarita City Council Regular Meeting Minutes Page 10 August12, CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section Agency Negotiator: L. Anthony Beall, Mayor ProTem Unrepresented Employee: Jennifer M. Cervantez, City Manager PUBLIC COMMENT ON CLOSED SESSION ITEMS ADJOURN TO CITY COUNCIL CONFERENCE ROOM CONVENE INTO CLOSED SESSION The City Council convened in Closed Session, to consider the matters listed above at 8:45 p.m. RECONVENE TO CITY COUNCIL CHAMBER The City Council reconvened in regular session, in the City Council Chambers at 9:34 p.m. CLOSED SESSION REPORT The City Attorney indicated that no reportable action had been taken as a result of the Closed Session. ADJOURNMENT Mayor McGirr adjourned the meeting in Memory of Terri Wilemon. Mayor McGirr announced the cancellation of the August 26, 2015 City Council meeting. The Council adjourned the meeting at 9:35p.m., and adjourned to the next regularly scheduled meeting of the City Council to be held on September 9, 2015, at 7:00 p.m., in the City Council Chamber, City Hall, located at El Paseo, Rancho Santa Margarita, California. PREPARED BY: BRADLEY J. MCGIRR, MAYOR Amy Diaz, City Clerk Approved: September 9,