J O U R N A L O F T H E P R O C E E D I N G S REGULAR MEETING OF THE PARK RIDGE CITY COUNCIL CITY HALL COUNCIL CHAMBERS

Transcription

1 J O U R N A L O F T H E P R O C E E D I N G S REGULAR MEETING OF THE PARK RIDGE CITY COUNCIL CITY HALL COUNCIL CHAMBERS 505 BUTLER PLACE PARK RIDGE, IL MONDAY, MAY 4, :30 P.M. RECEPTION - 7:00 P.M. MEETING CITY OF PARK RIDGE 505 BUTLER PLACE PARK RIDGE, IL TEL: FAX: TDD: I. Roll Call Acting Mayor Marty Maloney called the meeting to order at 7:03 p.m. City Clerk Henneman read the roll call. The following Elected Officials indicated their presence: Ald. Sweeney, Milissis, Smith, Shubert, Knight, Mazzuca, and Acting Mayor/Alderman Maloney. There was a quorum. II. Pledge of Allegiance Meeting attendees pledged their allegiance to the United States flag. III. Approval of Minutes A. Fiscal Year Budget Hearing April 20, 2015 Moved by Ald. Sweeney. Seconded by Ald. Mazzuca. Motion carried, voice vote. B. Regular Meeting of the City Council April 20, 2015 Moved by Ald. Sweeney. Seconded by Ald. Smith. Motion carried, voice vote IV. Recognition of the Retiring City Council A. Presentation of Resolution and gift to First Ward Alderman Joseph Sweeney Acting Mayor Maloney read and presented a Resolution to Alderman Joseph Sweeney in recognition of his six years of dedicated service as First Ward Alderman of Park Ridge. Ald. Sweeney thanked the residents of the First Ward and of Park Ridge for allowing him to serve as a member of the City s governing body. Ald. Sweeney was presented with a departing gift by City Clerk Betty Henneman. B. Presentation of Resolution and gift to Third Ward Alderman Jim Smith Acting Mayor Maloney read and presented a Resolution to Alderman Jim Smith in recognition of his dedicated service as Third Ward Alderman of the City of Park Ridge. Ald. Smith thanked the residents of the City for allowing him to serve. Ald. Smith was presented a departing gift by City Clerk Henneman. V. Administration of the Oaths of Office by the Honorable Judge John Moran A. Aldermanic Oaths of Office: John Moran, 1 st Ward; Robert Wilkening, 3 rd Ward; Daniel J. Knight, 5 th Ward; and Marty Maloney, 7 th Ward) The Honorable Judge John Moran administered the Aldermanic Oath of Office to John J. Moran, 1st Ward; Robert Wilkening, 3rd Ward; Daniel J. Knight, 5th Ward; and Marty Maloney, 7th Ward Page 1 of 8

2 City Clerk Henneman recognized the Moran family, recalling the days that Judge Moran served as an Alderman for the City. She finds it very special that his son John also chose to be an Alderman of the City. B. Presentation of the Badge of Office to Ald. Moran and Ald. Wilkening and the Certificates of Election Ald. Moran and Wilkening were presented with their Badge of Office. C. Introduction of family members and guests Ald. Moran recognized his wife Alaina, his parents, and his three children. He also thanked his supporters, those who helped with his campaign, and the citizens who helped him get elected. Ald. Wilkening explained that he found the last few months very impressive and interesting. He recognized the assistance he received from family and friends, communications from the voters, and thanked the City for supporting him so that he could get elected. Ald. Knight recognized his wife Sue and his son Will, and his other son who was away from school. He could not have done it without the support from his family. He thanked the 438 residents who cast their vote supporting him to serve another term as Alderman. He appreciates the input he has received from the residents. He will miss serving with his friend, the late Mayor Schmidt, but is confident that Mayor Maloney will do a great job. Acting Mayor Maloney recognized his wife Lauren, his daughter Fiona and her friends, and two his sons, Conner and Tim. He expressed his appreciation for being given the opportunity to serve and believes the next two and four years will be very interesting. He believes it is important for those present to remember the principles practiced by the late Mayor Schmidt: honesty, integrity, transparency, and accountability. A brief opportunity was given to take photos of the new City Council. D. Seating of the sworn Aldermen Ald. John Moran and Ald. Robert Wilkening took their seats at the dais with their fellow Aldermen. VI. Roll Call of the New City Council Deputy City Clerk Peterson read the roll call of the new City Council and the following Elected Officials indicated their presence: Ald. Moran, Milissis, Wilkening, Shubert, Knight, Mazzuca, and Acting Mayor/Alderman Maloney. There was a quorum. VII. Consent Agenda *All items listed with an asterisk are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of those items unless an Alderman so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. VIII.A.6. VIII.A.7. X.A.1. X.F.1. X.I.1. X.I.2. Page 2 of 8 Proclamation Municipal Clerks Week Proclamation Buddy Poppy Day Approve the final reading of ordinance for a special use to allow for the expansion of a wireless telecommunications facility for ground equipment, Zoning Case Number SU Approve the first reading of an ordinance to amend Sections 12-1 to allow for Mobile Food Vendors Approve warrants reviewed by Ald. Maloney for the period ending April 30, 2015 in the amount of $1,245, Approve Resolution Authorizing the Acting Mayor to Execute: A. Land Lease Agreement with Verizon Wireless regarding expansion of wireless telecommunications facility at Dee Road Train Station; and B. Site Access Agreement with Verizon Wireless regarding expansion of wireless telecommunications facility at Dee Road Train Station X.I.3. Approve a FY15 purchase order increase for AT&T, P.O. Box 5080, Carol Stream IL by $7, from $33, to $41,401.85

3 X.I.4. Approve a FY16 budget amendment to establish an Employee Benefits Internal Service Fund to account for IPBC and other employee benefits activity X.I.6. Approve the first reading of Ordinance for the 2015 Prevailing Wage Rate Moved by Ald. Milissis. Seconded by Ald. Mazzuca. ROLL CALL AYES: Ald. Moran, Milissis, Wilkening, Shubert, Knight, Mazzuca, and Maloney (7) NAYS: None (0) ABSENT: None (0) Motion carried, 7-0. VIII. Reports of City Officials A. Mayor s Report 1. State Rep. Marty Moylan Legislation update: Senate Bill 1447 Representative Marty Moylan congratulated the newly sworn and the departing Aldermen. He explained that he and Senator Kotowski filed legislation for Senate Bill 1447 because they believe citizens have the right to oppose a project. They believe it is wrong to allow a builder to sue any resident(s) who voice opposition at a hearing. Senate Bill 1447 amends the code of civil procedure and provides an additional exemption in the naming of defendants in any action of an administrative agency. This was proposed as a result of the lawsuit that was filed against many of the City s residents who opposed the development at 400 Talcott. Representative Moylan thanked the members of the Council and the residents who were supportive of this action. Acting Mayor Maloney thanked Representative Moylan for moving forward with this Bill which will protect residents in Park Ridge and throughout the state who want to voice their opinion in regards to a development case before a municipality. 2. Discussion of the Local Government Distribution Fund Acting Mayor Maloney explained that this is an action brought forth by Governor Rauner. At the request of Acting Mayor Maloney, City Manager Hamilton explained that the city receives revenue from the Local Government Distribution Fund, receiving its share based on population. The state has proposed to cut the amounts given to municipalities fifty percent. Instead of 3.6 million, the City would receive 1.85 million dollars in revenue per year, only half of its share which is a significant loss. Money would be taken away from municipalities so that the State could use the funds to try balance the state budget. City Manager Hamilton indicated that the City should be commended for its responsible spending during difficult times. Discussion ensued among Ald. Mazzuca, Ald. Knight and Acting Mayor Maloney. Acting Mayor Maloney would like City Manager to have contingencies in place for a 25%, 50%, and 100% loss. City Manager Hamilton recognized that salaries and benefits are the greatest costs to the City which translates to cuts in staff and services. He will do his best to bring information back within 2-4 weeks. Ald. Knight also spoke of the importance of communicating this issue to the residents so they are aware of the great impact this may have. City Manager Hamilton also explained that the Resolution is something the City should consider passing so that it can be provided to the Illinois Municipal League and presented in mass along with those from other supportive municipalities. Representative Moylan believes the budget shortfall is something the State needs to resolve and monies should not be cut from municipalities. 3. Proclamation Keller Williams RED Day Acting Mayor Maloney read and presented a Proclamation to staff members of the local Keller Williams Realty Group. Employees were recognized for their altruistic efforts as they set an example of the extraordinary effect that a company can have when individuals come together and work as a team for the greater good of everyone. For Red Day, 2015, Keller Williams Park Ridge will be hosting a food drive to benefit the Maine Township food pantry and collecting small size toiletries for the United Services Organization. Page 3 of 8

4 4. Proclamation Safe Boating Week Acting Mayor Maloney read and presented the Safe Boating Week Proclamation to John Mokoyama, a resident and local representative of the United States Coast Guard. The Proclamation recognized the importance of safe boating habits and encouraged the use of life jackets. 5. Proclamation Crossing Guard Appreciation Day Acting Mayor Maloney read a Proclamation recognizing the City s crossing guards for their devotion to duty and commended them highly for their continued commitment to the safety and well-being of the school aged children in our community. 6. Proclamation Municipal Clerks Week / Approved by Omnibus Vote 7. Proclamation Buddy Poppy Day 8. Approve outgoing Aldermen be authorized to retain their Badge of Office and be extended all the privileges of the badge Moved by Knight. Seconded by Ald. Mazzuca. Motion carried; voice vote. 9. Chairmen Appointments Acting Mayor Maloney explained that he would follow the same procedure that has been used in previous years. Nominations would be accepted, candidates may speak, and the Council will vote. Acting Mayor Maloney indicated he would be voting as an Alderman. Standing Committees: (1) Finance and Budget Ald.Mazzuca nominated Ald. Knight. Motion carried; voice vote. (2) Procedures and Regulations Ald. Knight nominated Ald. Mazzuca. Motion carried; voice vote. (3) Public Safety Ald. Shubert nominated Ald. Milissis. Motion carried; voice vote. (4) Public Works Ald. Mazzuca nominated Ald. Shubert. Ald. Moran nominated himself. Ald. Shubert and Moran were each given an opportunity to explain the reason(s) why they would be the best candidate. Ald. Shubert based his reasoning on three main priorities; an alternate water supply for the City; resolution for stormwater utility management; and development of a comprehensive parking plan. Ald. Moran explained that much of his campaign was based on the City s flooding issue. He educated himself on the storm water management issue and believes his financial background would prove to be beneficial for financing capital improvement projects. He was a former Public Works employee. Motion carried, voice vote to have Ald. Shubert serve as Public Works Chairman. b. Boards and Commissions: (1) Planning and Zoning Commission Page 4 of 8

5 Acting Mayor Maloney appointed Ald. Wilkening to attend Planning and Zoning meetings as the Council liaison. (2) Zonings Board of Appeals Acting Mayor Maloney appointed Ald. Moran to attend Zoning Board of Appeals as the Council liaison. Acting Mayor Maloney asked the Aldermen to consider which other Boards or Commissions they would like to represent and report back to him. Attorney Hill provided a brief summary of the expectations for the new Aldermen relative to attending the meetings. He explained the importance of reporting information to the City Council, what occurred at the meeting, and if there were any objections. In regards to the Planning & Zoning Commission, the Aldermen should also report on any recommendations. Ald. Moran inquired about the upcoming Youth Commission meeting. Acting Mayor Maloney advised him that he should attend as an Alderman. B. City Council 1. Amendments to the FY2016 Annual Budget Ald. Knight spoke about a memorandum provided by the City Attorney dated April 1, 2015 in regards to amending the budget within 30 days of a fiscal year if new elected officials are installed. The budget amendment(s) would require approval by majority vote. City Manager Hamilton explained that any issue brought forth would be addressed at a Special City Council meeting before the end of May. C. City Attorney No report. D. City Clerk City Clerk Henneman reminded the Aldermen about the Memorial Day Parade. Acting Mayor Marty Maloney agreed to handle the bulk candy purchase. E. City Manager 1. Approve a Collective Bargaining Agreement between the City of Park Ridge and the Illinois Council of Police (ICOP) from May 1, 2015 through April 30, 2017 Moved by Ald. Mazzuca. Seconded by Ald. Milissis. City Manager Hamilton provided the redlined contract and explained specifics details regarding the 3-year contract that would have a total cost to the City of $87, He spoke about salary increases, increases to the health care plan deductible, and a change made to sick-time usage. Ald. Knight sought confirmation of the total cost. He recognized staff for securing a lower than anticipated pay increase and for the savings realized by increasing the health plan deductible. City Manager Hamilton confirmed that the full 3-year cost is slightly over 2.2 percent. Ald. Mazzuca spoke of the changes made to the health insurance which was made to all employees, not only those in this contact. He inquired about the savings realized relative to the language changes. Ald. Moran spoke about the insurance rates. City Manager Hamilton confirmed that there is language in all of the contracts indicating the percentage in which the City pays for insurance regardless of the premiums. That amount will increase as the premiums increase. Ald. Wilkening questioned City Manager Hamilton about costs and savings relative to this contract. Ald. Shubert inquired whether there was a transition period. According to City Manager Hamilton, the transition period already occurred and had no impact to this agreement. Hamilton indicated that any employee that participated in the City s health insurance is now insured with the Intergovernmental Personnel Benefit Cooperative (IPBC). Page 5 of 8

6 Ald. Mazzuca explained the importance of understanding what is and is not part of the negotiations and the value in regards to the changes in the language whether perceived as economic or non-economic issues. He believes there a better definition to new money and would like future contracts be to more straightforward and transparent. He will support approval of this agreement. ROLL CALL AYES: Ald. Milissis, Wilkening, Shubert, Knight, Mazzuca, Maloney, and Moran (7) NAYS: None (0) ABSENT: None (0) Motion carried, 7-0. IX. Citizens Who Wish to Address the City Council on a Non-Agenda Item No comments. X. Reports of Boards, Commissions and Committees A. Planning and Zoning Commission Ald. Wilkening 1. Approve the final reading of ordinance for a special use to allow for the expansion of a wireless telecommunications facility for ground equipment, Zoning Case Number SU B. Zoning Board of Appeals Ald.Moran No report. C. Liquor License Review Board Acting Mayor Maloney City Manager Hamilton reported that two tentative dates in June have been set for review of the New Liquor License Code. Times will be announced at a later date. The new code becomes effective July 1. The Liquor Control Commissioner has made the meeting mandatory for all managers and liquor licensed establishment owners. D. O Hare Airport Commission Acting Mayor Maloney No report. E. Historic Preservation Ald. Shubert Ald. Shubert reported that a Historic Preservation meeting is planned for May 6. In regards to the Spirit of 45 Program, Ald. Shubert was pleased at the attendance at the unveiling of the Maine Flyer Documentary held at 720 Garden on Saturday, May 2. He thanked the press for their articles which encouraged attendance. In regards to the Spirit of 45 Day Proclamation read on April 20, 2015, the City has been working with both members of the State s House and Senate with their Resolution. The Senate adopted Resolution 52 on April 21 which was sponsored by Senator Mulroe and co-sponsored by Senator Kotowski. On April 29, the House adopted Resolution 221, sponsored by Representative Moylan. Lastly, Ald. Shubert indicated that the final Calendar of Events for the third week of August is forthcoming. The Spirit of 45 Planning Committee is meeting on May 7 at City Hall. F. Procedures and Regulations Committee Ald. Mazzuca 1. Approve the first reading of an ordinance to amend Sections 12-1 to allow for Mobile Food Vendors G. Public Works Committee Ald. Shubert No report. H. Public Safety Committee Ald. Milissis Ald. Milissis announced that the Police Department and Chaplains Association will hold its Police Memorial Ceremony at 6:30 p.m. on the front stairs of City Hall on Monday, May 11. Page 6 of 8

7 He recognized the Fire Department for the unique challenge that occurred today involving a truck and ComEd. City Manager Hamilton indicated that he spoke with Jeff Batara immediately upon receiving word of the incident. Fire Chief Sorensen thanked the Police Department for their assistance. I. Finance and Budget Committee Ald. Knight 1. Approve warrants reviewed by Ald. Maloney for the period ending April 30, 2015 in the amount of $1,245, /Approved by Omnibus vote 2. Approve Resolution Authorizing the Acting Mayor to Execute: A. Land Lease Agreement with Verizon Wireless regarding expansion of wireless telecommunications facility at Dee Road Train Station / Approved by the Omnibus vote B. Site Access Agreement with Verizon Wireless regarding expansion of wireless telecommunications facility at Dee Road Train Station 3. Approve a FY15 purchase order increase for AT&T, P.O. Box 5080, Carol Stream IL by $7, from $33, to $41, Approve a FY16 budget amendment to establish an Employee Benefits Internal Service Fund to account for IPBC and other employee benefits activity 5. Approve purchase orders for vendors with payments estimated to exceed $10,000 in Fiscal Year 2016 Moved by Ald. Knight. Seconded by Ald. Mazzuca. Ald. Wilkening sought clarification of the procedure in regards to the processing of purchase orders related to approvals and payment. City Manager Hamilton explained the processing requirements. Ald. Mazzuca sought confirmation from Director Gilmore that the amounts provided for FY16 bid events are projected annual costs with an assumption that vendors will not be changed. Director Gilmore confirmed Ald. Mazzuca s statement. Ald. Mazzuca requested that the question be divided: non - FY16 bid events and FY16 bid events ROLL CALL (non-fy16 bid events) AYES: Ald. Wilkening, Shubert, Knight, Mazzuca, Maloney, Moran, and Milissis (7) NAYS: None (0) ABSENT: None (0) Motion carried, 7 0. Ald. Moran questioned if Ald. Mazzuca was seeking prorated bid amounts with an amount provided based on the remaining figure. Ald. Mazzuca expressed his concern that the City is creating purchase orders for amounts in excess of the contractual obligation with an assumption that the vendor would be retained. Director Gilmore explained that timing and practical application are his main concerns. Ald. Mazzuca believes from a control standpoint, the City should not receive bills in excess of what it is contractually obligated to pay. Although Ald. Knight appreciated Ald. Mazzuca s suggestion, he had Director Gilmore explain the control of expenses for bid events. Ald. Mazzuca requested that next year s blanket purchase order list include the total obligation; no additional monies should be included. Page 7 of 8

8 Ald. Knight will support the motion but expects Finance Director Gilmore to maintain the controlled environment expressed by Ald. Mazzuca to which he also acknowledged. ROLL CALL (FY16 bid events) AYES: Ald. Shubert, Knight, Maloney, Moran, and Milissis (6) NAYS: Ald. Mazzuca (1) ABSENT: None (0) Motion carried, Approve the first reading of Ordinance for the 2015 Prevailing Wage Rate XI. New Business For announcement, deliberation, and/or discussion only; no official action will be taken. Ald. Knight questioned the Public Access Opinion notice from the KTJ Law Office placed in the packets. Attorney Hill believed a significant opinion that was shared with municipalities. He recognized the City of Park Ridge for its ability to carefully adhere to the specific reason(s) for going into closed session. XII. Adjournment The regular City Council meeting adjourned at 8:51 p.m. Transcribed by: Cheryl L. Peterson Approved by the City Council this 18 th day of May, Marty Maloney, Acting Mayor Betty W. Henneman, City Clerk Please note: These minutes are not a verbatim record of the meeting but a summary of the proceedings. Page 8 of 8