Special Calendar 1 Page

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1 Call to Order Minutes of the Meeting of the Orange County Transportation Authority Orange County Transit District Orange County Local Transportation Authority Orange County Service Authority for Freeway Emergencies Board of Directors June 8, 2015 The June 8, 2015, regular meeting of the Orange County Transportation Authority and affiliated agencies was called to order by Chairman Lalloway at 9:06 a.m. at the Orange County Transportation Authority Headquarters, Orange, California. Roll Call Following the Invocation and Pledge of Allegiance, the Clerk of the Board noted a quorum was present, with the following Directors in attendance: Directors Present: Jeffrey Lalloway, Chairman Lori Donchak, Vice Chair Lisa A. Bartlett Andrew Do Michael Hennessey Steve Jones Jim Katapodis Gary A. Miller Al Murray Shawn Nelson Miguel Pulido Tim Shaw Todd Spitzer Tom Tait Michelle Steel Gregory T. Winterbottom Ryan Chamberlain, Governor s Ex-Officio Member Directors Absent: Also Present: Frank Ury Darrell Johnson, Chief Executive Officer Laurena Weinert, Clerk of the Board Mary Burton, Deputy Clerk of the Board James Donich, General Counsel Members of the Press and the General Public Special Calendar 1 Page

2 1. Public Hearing on Orange County Transportation Authority s Fiscal Year Budget and Personnel and Salary Resolution (A verbatim transcript of this public hearing is on file in the Clerk of the Board s office.) Andy Oftelie, Executive Director of Finance and Administration, presented opening comments for the public hearing on the Orange County Transportation Authority Fiscal Year Budget and Personnel and Salary Resolution as follows: Budget themes, initiatives, sources and uses, and overview; Total budget by program; Staffing levels; Employee compensation assumptions; Personnel and Salary Resolution; and Recommendations, as well as provided clarification on Recommendations D, E, and F. Chairman Lalloway opened the public hearing and requested the Clerk of the Board to read into the record the noticing done to inform the public and local agencies of today s public hearing. Chairman Lalloway opened the floor for public comments and with no requests from the public to speak, a motion was made by Director Nelson, seconded by Director Spitzer, and declared passed by those present, to close the public hearing. With the closing of the public hearing, a discussion ensued by the Board. Director Nelson requested data on the percentage of Administrative employees that received a merit increase full bump. Director Steel requested data on how much OCTA spends for all the public transportation per capita costs and bring to the Board by the end of July. 2 Page

3 1. (Continued) A motion was made by Director Spitzer, seconded by Director Pulido, and declared passed by those present, to: A. Approve by Resolution the Orange County Transportation Authority s Fiscal Year Budget. B. Approve the Personnel and Salary Resolution for Fiscal Year C. Authorize the Chief Executive Officer to negotiate and execute the software and hardware licensing, maintenance, and emergency support purchase orders and/or agreements. D. Approve fiscal year Orange County Transportation Authority member agency contribution to the Southern California Regional Rail Authority in an amount up to $26.1 million, and authorize the use of Federal Transit Administration funds to fully fund capital rehabilitation projects, in an amount up to $5.6 million, as listed in attachment E. E. Direct staff to reduce the sales tax revenue projection growth rate to 5.68 percent. F. Return to the Finance and Administration Committee in 30 days with an update on sales tax collections. Consent Calendar (Items 2 through 19) Chairman Lalloway stated that matters on the Consent Calendar are to be approved in one motion unless a Board Member or a member of the public requests separate action on a specific item. Director Shaw stated that he is employed by the State of California and, therefore, must provide a verbal disclaimer in order to participate in the discussion and vote on Items 4 and 10. Orange County Transportation Authority Consent Calendar Matters 2. Approval of Minutes and declared passed by those present, to approve the Orange County Transportation Authority and affiliated agencies' regular meeting minutes of May 22, Washington D.C., Advocacy Trip Report 3 Page

4 and declared passed by those present, to receive and file the memo from the Chairman regarding the Washington, D.C., advocacy trip. 4. Review of Oversight Controls and Contract Compliance Related to the State Route 91 Westbound Widening Project between State Route 57 and Interstate 5 and declared passed by those present, to direct staff to implement three recommendations offered in the Review of Oversight Controls and Contract Compliance Related to the State Route 91 Westbound Widening Project between State Route 57 and Interstate 5, Internal Audit Report No Director Spitzer abstained on this item due to the Levine Act, and Director Tait was not present to vote on this item. 5. Fiscal Year Third Quarter Budget Status Report and declared passed by those present, to receive and file as an information item. 6. Third Quarter Fiscal Year Grant Reimbursement Status Report and declared passed by those present, to receive and file as an information item. 7. Approval of the Fiscal Year Local Transportation Fund Claim for Laguna Beach Public Transportation Services and declared passed by those present, to approve the Laguna Beach Municipal Transit Lines Fiscal Year Local Transportation Fund Claim for public transportation services in the amount of $1,115,304, and authorize the Chief Executive Officer of the Orange County Transportation Authority to issue allocation/disbursement instructions to the Orange County Auditor-Controller in the amount of the claim. 8. Agreement for Magnetic Bus Passes 4 Page

5 and declared passed by those present, to authorize the Chief Executive Officer to negotiate and execute Blanket Purchase Order No. C between the Orange County Transportation Authority and Electronic Data Magnetics, Inc., in the amount of $373,779, to provide magnetic bus passes from July 1, 2015 through June 30, Approval to Release Request for Proposals for Claims Administration of the Self-Insured Workers' Compensation Program and declared passed by those present, to: A. Approve the proposed evaluation criteria and weightings for Request for Proposals for the selection of a claims administrative services firm for the Orange County Transportation Authority s Self-Insured Workers Compensation Program. B. Approve the release of Request for Proposals to select a firm to provide claims administrative services for a five-year term. 10. California Road Charge Pilot Program Update Director Bartlett pulled this item and reported that she was invited by the California Transportation Commission to join the Technical Advisory Committee (TAC) for the Road Charge Pilot Program and provided a report on the discussions at the TAC meetings. A discussion ensued regarding the letter to the Chairman of the California Road Charge TAC (Revised Attachment A of the staff report). Following the discussion, no action was taken on this receive and file information item State Route 91 Implementation Plan Director Bartlett pulled this item and reported that last month there was a joint Transportation Corridor Agency (TCA)/Orange County Transportation Authority (OCTA) meeting and the State Route (SR) 91/241 Express Lanes connector project was discussed. Director Bartlett stated that she, along with Director Spitzer, serve on both the TCA and OCTA Board of Directors and the collaboration between the two agencies is significant for the SR-91/241 connector project. 5 Page

6 11. (Continued) A motion was made by Director Bartlett, seconded by Chairman Lalloway, and declared passed by those present, to approve the 2015 State Route 91 Implementation Plan. Director Jones was not present to vote on this item. 12. Orange County Transportation Authority State and Federal Grant Programs - Update and Recommendations and declared passed by those present, to: A. Approve eight project delays for the cities of Anaheim, Brea, Costa Mesa (two requests), Dana Point, Irvine (two requests), and San Clemente. B. Authorize the use of $0.94 million in Mobile Source Air Pollution Reduction Review Committee County Transportation Commission formula funds to replace Congestion Mitigation and Air Quality funds programmed for five Bicycle Corridor Improvement Program projects contingent on Mobile Source Air Pollution Reduction Review Committee approval. C. Authorize staff to make all necessary amendments to the Federal Transportation Improvement Program and execute any required agreements or amendments to facilitate the recommendations above. Orange County Transit District Consent Calendar Matters 13. Approval of the Fiscal Year Local Transportation Fund Claim for Public Transportation and Community Transit Services and declared passed by those present, to approve the Orange County Transit District Fiscal Year Local Transportation Fund Claim for public transportation services in the amount of $148,423,794, and for community transit services in the amount of $7,870,479, for a total claim amount of $156,294,273, and authorize the Chief Executive Officer to issue allocation/disbursement instructions to the Orange County Auditor-Controller in the full amount of the claims. 6 Page

7 Orange County Local Transportation Authority Consent Calendar Matters 14. Amendment to Agreement for Additional Services for Preparation of the Project Report and Environmental Document for the Interstate 405 Improvement Project from State Route 73 to Interstate 605 and declared passed by those present, to authorize the Chief Executive Officer to negotiate and execute Amendment No. 10 to Agreement No. C between the Orange County Transportation Authority and Parsons Transportation Group, Inc., in the amount of $1,364,939, for additional services for the Interstate 405 Improvement Project from State Route 73 to Interstate 605; and to extend the current agreement term for an additional 22 months through July 30, 2017, to allow time to complete the additional scope of work. This will increase the maximum cumulative obligation of the agreement to a total contract value of $17,259, Measure M2 Environmental Mitigation Program Update and declared passed by those present, to: A. Receive and file as an information item on the status of the Environmental Mitigation Program. B. Approve the revisions to the New Irvine Ranch Conservancy s restoration projects (Agua Chinon, Lower Silverado Canyon, and West Loma) as outlined herein. 16. Comprehensive Transportation Funding Programs Semi-Annual Review March 2015 and declared passed by those present, to approve adjustments to the Comprehensive Transportation Funding Program project allocations. 7 Page

8 17. Measure M1 Progress Report for the Period of January 2015 Through March 2015 and Closeout Overview and declared passed by those present, to receive and file as an information item. 18. Measure M2 Quarterly Progress Report for the Period of January 2015 Through March 2015 and declared passed by those present, to receive and file as an information item. Orange County Service Authority For Freeway Emergencies Consent Calendar Matter 19. Agreements for Freeway Service Patrol Services and declared passed by those present, to: A. Approve the selection of California Coach Orange, Inc., to provide Freeway Service Patrol services for service areas 1, 3, and 6. B. Approve the selection of Team A&B, Inc., doing business as A&B Towing, to provide Freeway Service Patrol services for service area 12. C. Authorize the Chief Executive Officer to negotiate and execute Agreement No. C between the Orange County Transportation Authority and California Coach Orange, Inc., in the amount of $8,418,543, to provide Freeway Service Patrol services for service areas 1, 3, and 6, from November 21, 2015 through November 20, D. Authorize the Chief Executive Officer to negotiate and execute Agreement No. C between the Orange County Transportation Authority and Team A&B, Inc., doing business as A&B Towing, in the amount of $1,643,812, to provide Freeway Service Patrol services for service area 12, from November 21, 2015 through November 20, Page

9 Regular Calendar Orange County Local Transportation Authority Regular Calendar Matter 20. Consultant Selection for Construction Management Services for the Design-Build Delivery of the Interstate 405 Improvement Project Darrell Johnson, Chief Executive Officer (CEO), opened with comments that OCTA is beginning to work on the implementation phase of the Interstate 405 Improvement Project. Mr. Johnson stated that the construction management consultant selection was discussed in-length at the Regional Planning and Highways Committee meetings (May 4th and June 1st, 2015.) Rose Casey, Director of Highway Programs, presented the following: Roles and responsibilities; Board of Directors Approved evaluation criteria; Qualifications of firms General; Project experience and role Jacobs; Project experience and role Caltrop; Staff and project organization Construction Manager; Staff and project organization; Work plan; Response to addendum; Exceptions/deviations; and Summary of scoring. A public comment was heard by Lou Cornell, Regional Manager for Jacobs, who thanked the Board and OCTA. He stated that the procurement process has been in-depth, and Jacobs is 100 percent committed to the staffing in order to make this a successful project. After a lengthy discussion ensued on the matter, a motion was made by Director Winterbottom, seconded by Director Murray, and a roll call vote was taken by the Clerk of the Board with the following results: Ayes Do Donchak Hennessey Jones Murray Lalloway Pulido Shaw Spitzer Tait Winterbottom Noes Bartlett Katapodis Miller Nelson Steel 9 Page

10 20. (Continued) The motion was declared passed 11 to 5, to: A. Approve the selection of Jacobs Project Management Co. as the firm to provide construction management consultant services for the design-build delivery of the Interstate 405 Improvement Project. B. Authorize the Chief Executive Officer to negotiate and execute Agreement No. C between the Orange County Transportation Authority and Jacobs Project Management Co. to provide construction management consultant services for the design-build delivery of the Interstate 405 Improvement Project. Director Tait stated for the record that he opposed this project for toll lanes, and that the philosophy of using toll lanes next to free lanes is bad policy. 21. Agreement for the Purchase of ACCESS Paratransit Buses Director Murray and Committee Chairman of the Transit Committee reported: At the April 23 rd Transit Committee meeting, the Committee recommended A-Z Bus Sales, Inc., and the action was based in part that it would provide continuity of the fleet, which could result in lower maintenance costs. Upon further review, General Counsel advised the Transit Committee of the action taken at the April 23 rd Transit Committee meeting (based on continuity of the fleet) could be viewed by the Federal Transit Administration as limiting competition under federal guidelines resulting in a loss of federal funding. Transit Committee Chairman Murray requested staff to return to the May 28 th Transit Committee meeting to provide additional information in regards to the two firms and the federal guidelines. The Committee took action and recommended award of the contract to Creative Bus Sales, Inc. A public comment was heard by Scott Holcomb, Veteran and resident of Mission Viejo, who commented on his challenges of using the OCTA bus and ACCESS systems for traveling to and from the Veterans Affair (VA) in Long Beach. Chairman Lalloway asked Mr. Holcomb to send him a letter and he will ask staff to look into the situation. Mr. Johnson, CEO, commented that he asked staff to meet with Mr. Holcomb today. Director Miller inquired about giving consideration into the comfort of the buses especially as OCTA goes forward with purchasing buses. Sue Zuhlke, Director of Maintenance and Motorist Services, explained the bus seat padding differences and that consideration will be given for the future bus purchases. 21. (Continued) 10 Page

11 A motion was made by Director Pulido, seconded by Director Winterbottom, and declared passed by those present, to: A. Approve the selection of Creative Bus Sales, Inc. as the firm to provide up to 132 cutaway gasoline-powered buses. B. Authorize the Chief Executive Officer to negotiate and execute Agreement No. C between the Orange County Transportation Authority and Creative Bus Sales, Inc., in the amount of $14,990,560, for the purchase of up to 132, 22-foot gasoline-powered cutaway buses, with an option to purchase 25 additional buses if needed to respond to growth in ACCESS service. C. Amend the Orange County Transportation Authority Fiscal Year Budget by $1,625,560 to accommodate the cost of 33 buses originally planned to be purchased in fiscal year Directors Hennessey, Jones, and Steel were not present to vote on this item. Discussion Items 22. Public Comments A public comment was heard by Scott Holcomb, Veteran and resident of Mission Viejo, who commented that there is no bus service on La Paz Road in Mission Viejo. He suggested a mini bus service on La Paz Road for destinations to the VA Clinic, federal bank, as well as the VA Center by Crown Valley Parkway. In addition, Mr. Holcomb recommended extending the Long Beach ACCESS service to Pacific Coast Highway and Anaheim Street in Long Beach and review the printing of the bus books because the ink sticks to the plastic in his wallet. 23. Chief Executive Officer's Report Darrell Johnson, Chief Executive Officer, reported that: Last Thursday, OCTA hosted the Third District Orange County Foothills Bikeways Roundtable at the Irvine City Hall. Chairman Lalloway and Directors Murray and Spitzer participated, and there was good feedback from the 50 plus attendees. Last Saturday, OCTA hosted an equestrian riding tour of the 399-acre Ferber Ranch property in Trabuco Canyon and approximately 20 horse riders attended the tour. 23. (Continued) 11 Page

12 The new OCTA Board room demolition is in progress, which will take about two weeks. In addition, the Board room is scheduled to be completed for usage in late summer Chairman Lalloway and he will be in Sacramento later this afternoon and on June 9 th for a series of legislative leadership meetings and will report back to the Legislative and Communications Committee. 24. Directors Reports Director Murray thanked staff for the engagement during bike month and for the Jeffrey open space tour that he attended along with Chairman Lalloway. In addition, the Third District bikeways roundtable was well done and complimented Director Spitzer for the information he provided at the roundtable. Director Miller thanked staff for all their hard work on the fiscal year budget and the call backs to his questions regarding the budget. Chairman Lalloway reported that the Orange County Foothills Bikeways Roundtable went well and received good feedback from the bike community. In addition, he suggested outreach to the parents with young children to encourage kids to ride a bike to school. Chairman Lalloway thanked staff for the Jeffrey open space tour and Director Murray for attending. In addition, he will provide a full report of his trip to Sacramento to advocate transportation for OCTA and the state. Lastly, he thanked Director Murray for his hospitality at the Tustin chili cook-off event and thanked staff for having a booth and participating at the event. 25. Closed Session A Closed Session was not scheduled. 26. Adjournment The meeting was adjourned at 11:15 a.m. The next regularly scheduled meeting of this Board will be held at 9:00 a.m. on Monday, June 22, 2015, at the Orange County Transportation Authority Headquarters. ATTEST: Jeffrey Lalloway OCTA Chairman Laurena Weinert Clerk of the Board 12 Page