Christopher P. St. Lawrence. Present Present Absent Other Other C. St. Lawrence M. Grant A. Gromack D. Jobson P. Moroney

Transcription

1 ROCKLAND COUNTY SOLID WASTE MANAGEMENT AUTHORITY 420 Torne Valley Road, P.O. Box 1217, Hillburn, NY Phone Fax Christopher P. St. Lawrence Chairman Anna Roppolo Executive Director Present Present Absent Other Other C. St. Lawrence M. Grant A. Gromack D. Jobson P. Moroney H. Phillips P. Soskin A. Stewart A. Wieder V. Altieri G. Finn L. Lynn J. Oppenheim A. Paul I. Schoenberger W. Sherwood F. Sparaco K. Braunfotel G. Damiani J. difrancesca N. Gelok S. Haggerty D. O Donnell T. Pytlar A. Roppolo K. Scales P. Shaw J. Sheridan L. Stevenson T. West 1. Welcome to the Rockland County Solid Waste Management Authority meeting for Thursday, December 18, Roll call by Clerk. There is a quorum. 3. Pledge of Allegiance Led by Supervisor Gromack 4. Introduced by: Moroney/Phillips Unan. December 18, 2014 Resolution No 59 of 2014 ADOPTION OF MINUTES, MEETING OF November 20, 2014 RESOLVED, that the transcribed Minutes of the Rockland County Solid Waste Management Authority are approved for the meeting November 20, 2014, as recorded by the Clerk and are hereby adopted.

2 5.a. Executive Directors Report Roppolo: As I previously reported, the Authority outside engineers, D&B, are reviewing the carton council s MRF update proposal, along with other recommendations that are not grant eligible through the carton council but will improve processing efficiencies. I will keep the Board updated as to the recommendations and net costs as we receive the information. Jerry Damiani, Kerri Scales and Joe difrancesca have been working with our new MRF operators, Casella, to update protocols for specifically identifying loads from haulers that are not compliant with Article 17 the recycling law. While companies are complaint, we have been asked to review the degree of compliance. For example, commercial routes may have some garbage included with recyclables. Therefore, specific loads will be identified and haulers will receive a letter stating reasons for a specific load as to why it was identified as non-compliant. In addition, the Authority will offer our business outreach and education services to hauler s customers if needed. As I indicated at the last meeting, the temporary scale at the leaf composting facility at Clarkstown is working very well. We have been thanked by the Highway Superintendents for ensuring that our new procedure did not cause any delay in their operations. From October 27 th to yesterday the Clarkstown leaf composting facility has processed over 6,500 transactions and received more than 13,000 tons of leaves and only leaves. This number is in addition to over 7,800 transactions for our transfer station, over 500 transactions at our mulching facility and over 1,300 transactions at the concrete crushing facility during that same period. I d like to thank the entire staff at the Clarkstown facility for a smooth transition. Construction activities at the Bio solids facility are in full motion on a couple of different fronts. The Operator, WeCare Organics, has focused on interior demolition including removal of interior ceiling mounted mechanical systems, disconnection and removal of aeration fans and electrical leads; and removal of unused equipment to make room for the building demolition. Blue Heron and Hance Construction the demo and building contractor has followed with the demolition of the remaining roof structure in the compost area. A third party testing company has been secured to perform non-destructive testing on two remaining columns and beams that will be reused and we want to make sure that the integrity of the existing welds are sound. Butler Manufacturing delivered all building components and building erection activities will immediately follow demolition as early as next week. Quotes are being solicited for electrical work, aeration fan installation, interior StayFlex Coating System, and ductwork to mechanical systems. Fire suppression system repairs will also be solicited under a separate request. Shop submittals reviewed to date are in conformance with design specifications and no surprises to date but the important first step is getting through the demolition. Ongoing collection and transfer of sludge from the facility has continued without interruption of service. We have continued sampling of our wastewater on a monthly basis in accordance with our Industrial Discharge Permit issued by SD#1. We have requested clarification regarding some of our sampling results and test procedures. Jerry Damiani and I met with the O&R Green team. The Green team has audited our facilities and will provide the Authority with an analysis of savings with recommended improvements in addition to funding for up to 70% of recommended improvements. If the analysis provides savings and an acceptable payback period, it will presented to the Board for consideration. I will keep you posted. Since the website live date of April 1 st we have had over 10,000 sessions on the site with close to 7,800 individual users. Eighty-eight percent of the users were from New York State with the remainder from New Jersey. Our website administrator was impressed by the average of 1,000 2

3 users per month since we don t sell anything. I would encourage the Board to review our web site. We would welcome any feedback. Phillips: How does the website begin; what is the opening page to the website. Roppolo: It s an interactive screen so there are slides that move through the screen. Phillips: I think it would be a good idea if we had an introduction to our website. I find it more appealing when there is voice interaction welcoming you to the website. Is there any video showing the facilities? Roppolo: We are working on getting some videos on our website. A copy of the Solid Waste Management Plan was included in October s agenda packet. Prentiss Shaw from Cornerstone Engineering was available to answer any questions from the Board at last month s Board meeting. At the end of that meeting we started the 30 day public comment period and the SWMP was posted on our website. After the 30 day comment period is over, comments will be addressed and incorporated in the plan as necessary. In addition, the public will have the opportunity tonight to comment on the plan. We anticipate adopting the plan in January Lastly, I d like to wish everyone a safe and happy holiday season. 5.b. D&B Engineer s Report 6. St. Lawrence: Is there anyone from the public that would like to speak on the Solid Waste Management Plan? Roppolo: Anyone can take a look at the Solid Waste Management Plan and comment until January 12, Executive Session Not held 8. Introduced By: Phillips/Grant Unan. December 18, 2014 RESOLUTION NO. 60 of 2014 ACCEPTING PROPOSAL AND AUTHORIZING EXECUTION OF THE OPERATION AND MAINTENANCE AGREEMENT FOR THE BOWLINE TRANSFER STATION WHEREAS, the Authority owns and maintains the Bowline Transfer Station located in West Haverstraw, New York, for the purpose of solid waste management in the County; and 3

4 WHEREAS, the Bowline Transfer Station is operated by Mr. Bult s, Inc., ( MBI ) pursuant to an agreement with the Authority; and WHEREAS, the term of the Authority s agreement with MBI was scheduled to expire on November 1, 2014, but was temporarily extended through December 31, 2014; and WHEREAS, on September 22, 2014 the Authority issued a Request for Proposals for the Bowline Transfer Station, West Haverstraw, New York, Operation and Maintenance and Hauling Services (RFP ), as amended, (the RFP ) to commence following the expiration of the Authority s existing agreement with MBI; and WHEREAS, the Authority issued Addenda to the RFP to the potential proposers on September 30, 2014, October 6, 2014, October 9, 2014, and October 10, 2014; and WHEREAS, on October 14, 2014, two proposals were received in response to the RFP (one from MBI and a second proposal from Donato Marangi, Inc.); and WHEREAS, the Authority s Evaluation Committee evaluated the proposals and sought additional clarifying information from each proposer and conducted interviews with each proposer; and WHEREAS, the Authority s evaluation committee evaluated the proposals including the information obtained during the clarification process, and taking into consideration the technical evaluation factors set forth in the request for proposals, including qualifications, experience, and price, the Evaluation Committee determined that MBI provided the most advantageous proposal for the operation and maintenance of the Bowline Transfer Station; and now therefore be it RESOLVED, that the proposal of MBI for the prices submitted during the procurement process is hereby accepted; and be it further RESOLVED, that the Authority hereby authorizes the Executive Director of the Authority to negotiate with MBI and, if negotiations prove successful, execute the Operation and Maintenance Agreement for the Bowline Transfer Station, as such services are described in the specifications set forth in the RFP, as further negotiated, subject to review by Authority Counsel; and be it further RESOLVED, that the Operation and Maintenance Agreement for the Bowline Transfer Station shall be substantially in the form presented at this meeting, with such amendments, modifications, changes and omissions thereto as the Executive Director of the Authority may negotiate and approve as in the best interests of the Authority and not inconsistent with the terms of this resolution, and the Operation and Maintenance Agreement for the Bowline Transfer Station shall constitute conclusive evidence of the valid authorization hereunder of any such amendment, modification, change or omission; and be it further RESOLVED, that the Authority in its sole discretion, has the right to discontinue negotiations with MBI at any time prior to the execution of the Operation and Maintenance Agreement for the Bowline Transfer Station and such agreement shall not be binding and valid until executed by the parties. 4

5 9. Introduced By: Phillips/Grant Unan. December 18, 2014 RESOLUTION NO. 61 of 2014 ACCEPTING PROPOSAL AND AUTHORIZING EXECUTION OF THE HAULING SERVICES AGREEMENT FOR THE BOWLINE TRANSFER STATION WHEREAS, the Authority owns and maintains the Bowline Transfer Station located in West Haverstraw, New York, for the purpose of solid waste management in the County; and WHEREAS, the hauling services from Bowline Transfer Station are performed by Mr. Bult s, Inc., ( MBI ) pursuant to an agreement with the Authority; and WHEREAS, the term of the Authority s agreement with MBI was scheduled to expire on November 1, 2014, but was temporarily extended through December 31, 2014; and WHEREAS, on September 22, 2014 the Authority issued a Request for Proposals for the Bowline Transfer Station, West Haverstraw, New York, Operation and Maintenance and Hauling Services (RFP ), as amended, (the RFP ) to commence following the expiration of the Authority s existing agreement with MBI; and WHEREAS, the Authority issued Addenda to the RFP to the potential proposers on September 30, 2014, October 6, 2014, October 9, 2014, and October 10, 2014; and WHEREAS, on October 14, 2014, two proposals were received in response to the RFP (one from MBI and the other from Donato Marangi, Inc.); and WHEREAS, the Authority s Evaluation Committee evaluated the proposals and sought additional clarifying information from each proposer and conducted interviews with each proposer; and WHEREAS, the Authority s evaluation committee evaluated the proposals including the information obtained during the clarification process, and taking into consideration the technical evaluation factors set forth in the request for proposals, including qualifications, experience, and price, the Evaluation Committee determined that MBI provided the most advantageous proposal for the hauling services for the Bowline Transfer Station; and now therefore be it RESOLVED, that the proposal of MBI for the prices submitted during the procurement process is hereby accepted; and be it further RESOLVED, that the Authority hereby authorizes the Executive Director of the Authority to negotiate with MBI and, if negotiations prove successful, execute the Hauling Services Agreement for the Bowline Transfer Station, as such services are described in the specifications set forth in the RFP, as further negotiated, subject to review by Authority Counsel; and be it further RESOLVED, that the Hauling Services Agreement for the Bowline Transfer Station shall be substantially in the form presented at this meeting, with such amendments, modifications, changes and omissions thereto as the Executive Director of the Authority may negotiate and approve as in the best interests of the Authority and not inconsistent with the terms of this resolution, and the Hauling Services Agreement for the Bowline Transfer Station shall constitute conclusive evidence of the 5

6 valid authorization hereunder of any such amendment, modification, change or omission; and be it further RESOLVED, that the Authority in its sole discretion, has the right to discontinue negotiations with MBI at any time prior to the execution of the Hauling Services Agreement for the Bowline Transfer Station and such agreement shall not be binding and valid until executed by the parties. New Business Introduced By: Moroney/Jobson Unan. December 18, 2014 RESOLUTION NO. 62 of 2014 DELINEATING THE AUTHORITY AS AN INTERESTED PARTY IN CONNECTION WITH SOLID WASTE FACILITIES PROPOSED WITHIN ROCKLAND COUNTY BY THOSE OTHER THAN THE AUTHORITY WHEREAS, the Rockland County Solid Waste Management Authority (the Authority ) manages solid waste within Rockland County pursuant to Title 13-M of Article 8 of the Public Authorities Law, Chapter 43-A of the Consolidated Laws of the State of New York; and WHEREAS, the Authority owns multiple facilities to dispose of and process solid waste and recyclables delivered thereto; and WHEREAS, Rockland County has enacted a Flow Control Law, which requires all municpal solid waste generated within the County to be delivered to a facility that is owned by the Authority; now therefore BE IT RESOLVED, that if any solid waste disposal or processing facilities are proposed within the County by those other than the Authority, the Authority shall be a interested party in connection with any environmental review for such facilities; and BE IT FURTHER RESOLVED, that the Authority shall so notify the New York State Department of Environmental Conservation of its intentions to be such an interested party; and BE IT FURTHERED RESOLVED, that the Authority shall require that any such facilities shall comply with all applicable laws and regulations including those related to environmental quality, noise, air quality, odor, traffic, and solid waste flow control. St. Lawrence: The Solid Waste Authority has been processing the waste stream in Rockland County in an environmentally sensitive and economic fashion and the Authority would like to be an interested party in any operations that are dealing with the processing of the waste stream anywhere in the County. We would like to make the DEC aware, that any types of projects that come before them the Rockland County Solid Waste Management Authority would like to be an interested party of that event. St. Lawrence: Do we have any other new business? Since we don t have any other new business, do we have a motion to adjourn? 6

7 Grant: Moved Jobson: Seconded Respectfully submitted, Suzanne Haggerty 7