ANGLER MOUNTAIN RANCH HOMEOWNERS ASSOCIATION

Transcription

1 ANGLER MOUNTAIN RANCH HOMEOWNERS ASSOCIATION Single Family Homes Neighborhood Annual General Meeting Saturday,, 8:00am 10:00am MDT I. Call to order The meeting was called to order by Glenn Mueller at 8:12am MDT. II. Roll call and certification of proxies Nbhd. Committee Members Present Glenn Mueller, President & EB Rep Nathan Glassman, VP. & Alt EB Rep Neighborhood Owners Present Laura & Mike Baker, 305 AMR N Glenn & Jane Bullock, 76 Pheasant Tail Don Keenen, 71, 84 & 85 Pheasant Tail Lynn Martin, 1350 Bald Eagle Tim Ober, 70 Caddis Erin Sain, 1264 Bald Eagle Charles & Mary Stuart, 1210 Bald Eagle Neighborhood Owners Present (continued) Tito Vargas, 57 Caddis Rick & Mary Ellen Watson, 50 Caddis Joe & Julie Wysocki, 337 AMR N Management Present Eric Vogt, Wildernest Property Mgmt Sheila Skaggs, Buffalo Mtn Managers Francisco Urbieta, Buffalo Mtn Managers Oscar Ortiz, Buffalo Mtn Managers Yovenka Jacquez, Buffalo Mtn Managers In addition to the 16 Lots represented in person, ten (10) proxies were submitted naming those in attendance at the meeting. QUORUM: With 26 of 51 platted Lots represented, in person or by proxy, a quorum was reached with 51% of the membership in attendance (Quorum requirement is 20% or 11 Lots). III. Proof of notice of meeting or waiver thereof It was detailed that notice of the meeting was mailed, via USPS first class mail, to all members of the Neighborhood. Additionally, the meeting notice was ed to all members providing an address, posted on the association s website, and throughout the property, on the stopsigns on; AMR Road N, Pheasant Tail and Caddis, and at the Yacht Club. IV. Reading and approval of Minutes of previous meeting June 11, 2016 AGM MOTION: A motion to approve the minutes as presented was seconded and carried unanimously. V. Reports of Officers A. Presidents Report Glenn detailed the make-up of the Single Family Homes Neighborhood Committee ( SFHNC ) and recent changes in governance. o David Strachan, the originally appointed, and subsequently elected, member of the SFHNC recently resigned his position on the board. A round of applause was given for his work, and representation of the SFH owners, for the neighborhood and on the Executive Board ( EB ). o Glenn was elected by the membership at the 2015 Annual General Meeting of the SFH Neighborhood. He has been serving as the Vice President and Alternate EB Representative since that time. P.O. Box Wildernest Road, Silverthorne, CO Fax General Information

2 o He took over the roll of President, and EB Rep, when David resigned this winter. o Nathan Glassman was appointed to fill the position vacated by David (having a term end of 2017). Nathan owns all of the lots on Aerie and has done a great job helping with the SFHNC and chairing the SFH Design Review Committee. Outside of this, SFH doesn t really have a lot going on. The largest single responsibility this Neighborhood has is the oversight of the new homes being built in here. Of course, we are all members of the Angler Mountain Ranch Common Association so we can use the lake, Yacht Club, etc. Additionally, actions taken by the EB impact the owners in the SFH Neighborhood. After close to two years of working to get mailboxes installed, we have installed the first kiosk on Pheasant Tail Lane. We ll talk more about this later in the meeting. B. Treasurers Report 1. Year to date Financials April 2017 There is currently $6,700 sitting the operating accounts. $4,100 is sitting in the general account with $2,600 sitting in the Snow Plowing account created by the developer. With only $600 in outstanding payables, we have about $6,100 of available cash. The two reserve accounts, created to repair the private roads (Pheasant Tail & Caddis) have $8,500 and $5,300 respectively. As expected, with the high snowfall amounts this past year, our snow plowing budget came in $2,600 over budget at $6,200. This will go up as plowing was required on the streets when we had the big storm in late May. It s recommended the $2,600 sitting in the snow plow account is transferred to the regular operating account to offset the overage incurred this past year /2018 SFH Neighborhood Budget review and ratification It was explained that the management fee went up, by $1.00/Lot/Month, but the Common Association contribution rate went down, by $1.50/Lot/Month. This allowed the SFHNC to keep the operating dues flat (for all SFH Neighborhood owners). As the owners on private roads pay additional dues, for plowing and maintenance of the roads, we addressed their additional contribution of $450/Year ($225 for plowing and $225 for reserves). o The $225/Unit/Year takes care of the contracted rate for plowing services. It doesn t take into account the need to sand or haul snow. If these services are required, there will be an overage. o The $225/Unit/Year contributed to the reserves is shown to be enough for currently projected costs, based on the recently completed reserve study. DRAFT Page 2 of 6 June 30, 2017

3 o Operating expenses and reserve contribution for private road owners were kept flat. There is no increase in assessments for fiscal year 2018 MOTION: A motion to approve the Board approved budget as presented was made, seconded and carried unanimously. VI. Reports of Committees Design Review Committee ( DRC ) This committee consists of four homeowners and Bobby Craig, of Arapahoe Architects, as the HOA architect hired to help review all submittals. Special thanks to these owners for their time and energy. o Nathan Glassman - Chair, Aerie Drive o Larry Elliott, 90 Caddis o Nathan Leopold, 391 AMR N o Pat Giberson, 1264 Bald Eagle They currently meet the 4 th Tuesday of every month. As per the current Design Review Guidelines ( DRG ), complete submittals, with payment, need to be in two weeks prior to this meeting for the DRC to review at their next meeting. One of the things this group is going to looking at, outside of meeting to review submittals, is revisions to the DRG. These were drafted in 2006, by the developer, and need to be updated to reflect current design trends and desires of the AMR SFH Neighborhood homeowners. If you have anything you think needs to be addressed, please send your thoughts to Nathan. It should be noted that all changes to the DRG need to be approved by the EB. VII. Election of Neighborhood Representatives There are two open seats on the Neighborhood Committee; one 3-year term (vacated by David Strachan) and one 2-year term (needs to be filled as we re out of the Class B Ownership Period). It was noted that two owners, Tito Vargas and Richard Watson, had already volunteered and submitted bios prior to this meeting. With that, the floor was opened to nominations. Nathan Glassman was nominated and accepted the nomination. With no further members nominated, the floor was closed to nominations. All of the nominees were asked to introduce themselves to the membership in attendance. At this time, Tito Vargas withdrew himself as there were other interested members willing to serve. MOTION: A motion was made to elect Richard, serving the 3-year term, and Nathan, serving the 2-year term, by acclimation. The motion was seconded and carried unanimously. VIII. Old Business Review and approval of board proposed installation locations of mailbox kiosks. Glenn outlined the history of mailbox kiosks in AMR for the last two years. Due to irreconcilable differences, the AMR common mailbox committee was recently disolved and the EB gave authority to each neighborhood to install kiosks where they see fit, within the standards created by the EB. DRAFT Page 3 of 6 June 30, 2017

4 Glenn and Nathan formed an ad hoc committee with Don Keenan to see if they could find an amiable solution. As there are no kiosks allowed on town roads, they determined the best plan would be to have a single kiosk installed on each of the four SFH Neighborhood owned streets; Pheasant Tail, Caddis, Aerie, Mayfly. With 16 boxes per kiosk, four kiosks would provide 64 mailboxes. This is more than the number of lots that will be part of the SFH Neighborhood at build-out. The boxes will be installed as demand requires in the following order: o Pheasant Tail Currently Installed with ten SFH owners participating (AMR Common also has a box at this location). o Aerie Lane After Pheasant Tail fills and there are enough owners to purchase, and install, the box. o Mayfly Lane After Aerie Lane fills and there are enough owners to purchase, and install, the box. o Caddis Lane After Mayfly Lane fills and there are enough owners to purchase, and install, the box. This schedule of installation may be altered based on demand throughout the community. Additionally, owners in one kiosk may move to another kiosk, which is more convenient, after it s installed. MOTION: A motion to approve this installation plan, recently approved by the SFHNC at their last meeting on May 30, 2017, was made. The motion was seconded and carried unanimously. IX. New Business Discussion regarding the splitting of AMR into separate Associations. It was explained that 22 people are needed to govern this HOA with the current documents in place. The neighborhoods are subservient to the Executive Board and need Executive Board approval to do most everything. Bob took a moment to explain the current thought process to everyone. o It s already been agreed that regardless of what happens, home values can t go down or lose access to the assets (Yacht Club & Lake) already provided. o The ability to govern this HOA, as currently established, require a great number of revisions required to the governing documents. Compass has agreed to make any requested changes to the Bylaws, but the Declarations will remain unchanged. o We need participation from the membership, from all neighborhoods, as anything we do will require approval from the membership. o As all of our communities are unique, we feel it may be in the best interest to split, but we don t know if that s the right answer. Glenn brought up the Silver Trout Development and their forward progress. o Now that the developer has approval, we d like to join them in making this a great lake for all users. The Executive Board plans to form a mutually beneficial relationship with the developer to be sure everyone s interests are protected. DRAFT Page 4 of 6 June 30, 2017

5 o We get to use the entire shoreline (as opposed to not being able to use the western shoreline), they may have the ability to store boats and/or use the Yacht Club. o This would ensure no structures are erected on the west side of lake. o If we can maintain a relationship with them, and have the builder put everything in place prior to turnover (to the membership), we can avoid lengthy negotiations with a membership board. Glenn introduced Buffalo Mountain Managers ( BMM ) and let everyone know they would be taking over on July 1. Sheila introduced herself, Francisco, Oscar and Yovenka. She explained that AAA Services, a subsidiary of BMM, can take care of all your private homeownership issues. The Cabins recently went to their membership with a menu of services; window washing, boiler inspections, etc., to get an economy of scale. The SFHNC is considering doing something similar. Eric has spent a great amount of time helping AMR over the last few years and his help is greatly appreciated. He received a round of applause. X. Adjournment With no additional business to discuss, the meeting was adjourned at 9:08am MDT. Respectfully submitted: Eric Vogt, Community Association Manager Wildernest Property Management LLC Approved: Richard Watson, Secretary Angler Mountain Ranch Cabins Neighborhood Association DRAFT Page 5 of 6 June 30, 2017

6 ANGLER MOUNTAIN RANCH HOMEOWNERS ASSOCIATION Single Family Homes Neighborhood Committee Meeting Saturday,, Immediately following AGM I. The meeting was called to order by Glenn Mueller at 9:24am MDT II. Introduction of those present and determination of quorum Nbhd. Committee Members Present Nathan Glassman Glenn Mueller Richard Watson Management Present Eric Vogt, Wildernest Property Management QUORUM: With all three members present, a quorum was reached. III. Election of officers MOTION: A motion was made to elect the officers of the Neighborhood Committee as follows. The motion was seconded and approved unanimously. Executive Board Neighborhood Representative Richard Watson Alternate Executive Board Neighborhood Representative Glenn Mueller President Glenn Mueller Vice President Nathan Glassman Secretary/Treasurer Richard Watson IV. Adjournment With no additional business to discuss, the meeting was adjourned at 9:30am MDT. Respectfully submitted: Eric Vogt, Community Association Manager Wildernest Property Management LLC Approved: Richard Watson, Secretary Angler Mountain Ranch SFH Neighborhood Association DRAFT Page 6 of 6 June 30, 2017