MICHIGAN CITY PORT AUTHORITY BOARD OF DIRECTORS. August 16, 2010

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1 MICHIGAN CITY PORT AUTHORITY BOARD OF DIRECTORS August 16, 2010 TIME & PLACE The regular meeting of the Michigan City Port Authority Board of Directors was called to order at 5:00 p.m. in the Port Authority board room. ATTENDANCE President James Jaksa presided. Board members in attendance included James Cadwell, Jonita Davis, Todd Dickard, John Haynes, Sam Johns and Dan Messina. Harbormaster Tim Frame, Assistant Harbormaster of Administration Mary Ann Pawlicke and Assistant Harbormaster of Operations Dan Hoepf were also in attendance. Attorney Jeffrey Katz was also in attendance. Guests in attendance included Ken Alvey and Norm Schultz from Lake Erie Marine Trade Association (LEMTA), Don Dolezal, Daniel Radtke of Pioneer Pier (Wake Robin, Inc.), Andy Swan from Blocksom & Co., Ron Schults and Kathy Westerkamp from Edgewater Resources and Andrew Wolf. MINUTES Upon motion made by James Cadwell, seconded by Todd Dickard, the board approved the minutes to the previous meeting. BILLS Todd Dickard informed the board the August bond payment included the principle payment which in past years has been paid separately in November; Assistant Harbormaster Pawlicke will be meeting with Yvonne Hoffmaster in the Controller s office tomorrow morning. Upon motion made by Todd Dickard, seconded by Sam Johns, the board approved payment of the bills as presented. GUEST COMMENTS Norm Schultz and Ken Alvey from LEMTA reported that staging for the In-Water Boat Show was under way for its 31 st year in Michigan City. Although the boating industry has changed in recent years with the decline of the economy and subsequent closing of many boat shows, the Michigan City show has persevered. They went on to thank the board and staff for the relationship we have maintained over the years, hope to make this years show one of the best and most successful to date. REPORT FROM HARBORMASTER Harbormaster Tim Frame reported on the following: The 2 nd Annual Super Boat Grand Prix concluded on Sunday, August 8 th and was a huge success. There were two (2) races which were broadcast on WIMS. One (1) boat did flip over during the final lap of the race with only minor injuries suffered. The Handicapped Boat Cruise was held on Friday, August 13 th. The Boater Appreciation Picnic was held on Saturday, August 14 th.

2 The Boater Garage Sale was held on Sunday, August 15 th. o The Harbormaster Explained this a very informal set-up where the Port Authority supplies the tables on a first come first serve basis to any slip holder wishing to sell boat related items. The 31 st Annual Michigan City In-Water Boat Show will be held on Thursday, August 19 th through Sunday, August 22 nd. A Port Authority booth will be set up in the tent with informational handouts available. New signs have been ordered which will be posted at the entrance gates which will identify where each dock is located throughout the marina. Notices have been mailed to slip holders regarding promotions for winter storage discounts and 2011 season slips. The Millennium Plaza Seawall Project is completed. We will work with the Parks Department to refurbish the landscaping. Fuel sales are on the rise; from June 2009 we are up an additional 4,000 gallons in gasoline and 6,000 gallons in diesel. Attorney Katz informed the board the Port Authority had received an appreciation award during the closing ceremony banquet of the Super Boat Race. REPORT FROM ASSISTANT HARBORMASTERS Assistant Harbormaster of Operations Dan Hoepf reported on the following: A floating platform was installed during the Grand Prix for the boats to launch on. Cleaning parking lot and hillside area at Trail Creek Marina in preparation of the boat show. Safety report: Assistant Harbormaster Hoepf reported that he was unfortunately involved in an incident while attempting to move a trailer in which he suffered a back inquiry. o Otherwise, the staff has completed 3 days (39 hours) without an incident and 1,801 days (20,232 hours) without a lost time accident. Assistant Harbormaster of Administration Mary Ann Pawlicke reported on the following: Submitted an itinerary in which board members will work the M.C.P.A. booth during the boat show. New marina maps have been drawn up and posted on the website indicating more details for the location of docks, bathhouses, fuel dock and office. Our tally for this years boater picnic indicated a total of 321 people checked in, however Ruge s counted over 500 portions served. The next board meeting is scheduled for Monday, September 13 th due to the Labor Day holiday; however Attorney Katz informed her that payment of bills could be approved during the August 31 st bid openings. Upon motion made by John Haynes, seconded by James Cadwell, the board approved a special meeting to be held on August 31 st to open bids for the marina bathhouse and payment of bills. COMMITTEE REPORTS On behalf of the Budget and Financial Oversight Committee, Todd Dickard had nothing to report. On behalf of the Claims and Insurance Committee, James Cadwell had nothing to report.

3 On behalf of the Master Planning and Special Projects Committee, Sam Johns reported that the workmanship completed by Thatcher Foundations to the Millennium Plaza Seawall Project was outstanding. Mr. Jaksa reiterated the project was extremely difficult and to have it completed and under budget was a tremendous job and congratulated the entire team involved. Mr. Johns also informed the board the trail creek study should soon be available for presentation. On behalf of the Boater Communications and Special Events Committee, John Haynes had nothing to report. On behalf of the Port Operations, Personnel and Marina Policy Committee, Sam Johns inquired about the turnout for marina tours during the Super Boat Race. Harbormaster Frame informed him only three (3) tours were conducted; the people were non-boaters that were for the most part just curious about the marina. On behalf of the Public Relations and Advertising Committee, Mr. Jaksa commented on the postcards for the referral program which offers $ off a slip holders summer rental for referring a new winter storage customer and also for a new slip holder storing for the winter season. Assistant Harbormaster Pawlicke confirmed they had been mailed. NEW BUSINESS Mr. Johns informed the board he had been approached by the staff to implement another discount program to current slip holders that refer a new summer customer for the 2011 season. Washington Park slip holders would receive a $ discount and Trail Creek slip holders would receive a discount in the amount of $ for next season. Upon motion made by Sam Johns, seconded by James Cadwell, the board approved a Boating Buddy Referral Program offering a $ slip discount for Washington Park slip holders and a $ discount to Trail Creek slip holders. An amendment was approved to the motion stating there would be no set limit to the number of referrals a slip holder can make. Todd Dickard suggested a sign be posted along trail creek by Sprague Pointe Marina warning people of shallow water. OLD BUSINESS Mr. Jaksa informed the board Edgewater Resources has been commissioned to update the M.C.P.A. development plan. Adjacent property owners had been notified and the documents have been available to review at the Port Authority office. Mr. Jaksa introduced Kathy Westerkamp and Ron Schults from Edgewater and asked them to present a brief overview as follows: Last update of the redevelopment plan was completed in 1996 for WPM. The new Master Plan will consist of a ten (10) year time frame. Reviewed scope of P.A. in comparison to other marinas along Lake Michigan. Economic study conducted by Michigan State: o Service boaters within a 250 mile radius. o Provides 100 jobs within the workforce. o Labor income in the amount of $3,000, o Regional income of over $5,000,000.00

4 Master Plan Includes: o NIPSCO Launch Ramp Project. o Trail Creek design guidelines. o Trail Creek development guidelines. o Improvements to: Bathhouse Parking Additional docking o Review existing facilities & equipment. o Review probable & possible projects. o Funding sources o Port Authority duties & jurisdiction. Per questions by Andy Swan of Blocksom Co. and Dan Radtke of Wake Robin Inc.; Mr. Jaksa responded that it is not the intent of the Port Authority to relocate Trail Creek Marina but to focus upon what is more economical for today s operations. Attorney Katz explained that the Trail Creek corridor may be redeveloped for commercial projects in the future, which may require the Port Authority to relocate the Trail Creek operations. The study identifies locations of replacement that would be equal to or better than what currently exists. The Port Authority cannot be legally forced to relocate, however we are willing to facilitate any advancement to the community, relocation could provide in the future. Mr. Jaksa went on to state, although it is not the current intent for us to relocate, if a redeveloper made it more attractive via an upgrade to our current facility, it is an option we would explore. Mr. Jaksa read the letters previously submitted by Mr. Radtke and Mr. Swan summarizing their objections to redevelopment as it infringes upon their respective real estate. Mr. Radtke informed the board he would be interested in a co-partnership with the M.C.P.A. for redevelopment. Attorney Katz read the RESOLUTION by MICHIGAN CITY PORT AUTHORITY APPPROVING FIFTH AMENDMENT TO THE DEVELOPMENT PLAN (see attached). Upon motion made by Sam Johns, seconded by Todd Dickard, the board approved the Fifth Amendment to the Master Plan. Mr. Jaksa reported that the Abonmarche study should be available by the end of the week and will be presented to the redevelopment commission. ADJOURNMENT Upon motion made by Sam Johns, seconded by James Cadwell, the board adjourned the meeting at 5:49 p.m. Respectfully submitted, Approved On: Date John Haynes, Board Secretary By: James Jaksa, Board President

5 RESOLUTION BY MICHIGAN CITY PORT AUTHORITY APPROVING FIFTH AMENDMENT TO THE DEVELOPMENT PLAN WHEREAS, by Resolution adopted June 18, 1962, the Board of Directors of the Michigan City Port Authority did approve and adopt the Development Plan prepared and submitted by Ralph H. Burke, Inc., Chicago--Park Ridge, Illinois, which plan covered the basin and harbor sites development in Michigan City, Indiana ("Development Plan"); and WHEREAS, by Resolution adopted June 2, l9l5,the Board of Directors of the Michigan City Port Authority did approve and adopt an Amendment to the Development Plan prepared and submitted by Ralph H. Burke, Inc., Chicago--Park Ridge, Illinois, which amendment covered the construction of additional boat slips and ancillary facilities in the basin and for the development of boat slips, boat storage and other facilities along Trail Creek in Michigan City, Indiana ("First Amendment"); and WHEREAS, by Resolution adopted July 5, 1993 the Board of Directors of the Michigan City Port Authority did approve and adopt a Second Amendment to the Development Plan prepared and submitted by dh2w, Michigan City, Indiana, which amendment covered the construction of additional boat slips to the 800 Dock and ancillary facilities ("Second Amendment"); and WHEREAS, by Resolution adopted August I, 1994 the Board of Directors of the Michigan City Port Authority did approve and adopt a Third Amendment to the Development Plan prepared and submitted by Abonmarche Consultants, Inc., Benton Harbor, Michigan, which amendment covered the construction of a restroom facility and the construction of additional boat slips on the north shore of the Washington Park Marina Basin and ancillary facilities, ("Third Amendment"); attd WHEREAS, by Resolution dated August 7, 1995 the Board of Directors of the Michigan City Port Authority did approve and adopt a Fourth Amendment to the Development Plan prepared and submitted by Abonmarche Consultants, Inc., Benton Harbor, Michigan which amendment covered the construction of additional boat slips to the 700 Dock and the relocation and construction of a portion of the 800 Dock to be in alignment with the addition to the 800 Dock constructed pursuant to the Second Amendment and ancillary facilities, which plans vary to some extent with the Development Plan, the First Amendment, the Second Amendment and the Third Amendment ("Fourth Amendment"); WHEREAS, the Development Plan, the First Amendment, Second Amendment, Third Amendment and Fourth Amendment were prepared and adopted pursuant to provisions of the Acts of Indiana, 1959 Chapter 343 (now IC et seq.); and WHEREAS, the Michigan City Port Authority has employed Edgewater Resources, LLC, St. Joseph, MI to evaluate the existing conditions of its facilities, create a capital and maintenance plan, identify regulatory issues, recommend short and long term improvements and to revise and update the Development Plan. ("Fifth Amendment"); and

6 WHEREAS, pursuant to Indiana Statutes, as amended, the Port Authority caused the Fifth Amendment to be submitted to public hearing on August 16,2010, after publication and mailing of notice thereof, as required by law, as evidenced by the proof of such publication and mailing filed with the Secretary of the Port Authority at the time and place of the public hearing; and WHEREAS, at least ten (10) days prior to the date of the public hearing, copies of the Fifth Amendment were on file and available for public inspection at the offices of the Port Authority, Washington Park Basin, Michigan City, Indiana; and WHEREAS, at the time and place fixed in the aforesaid notice, to-wit: August 16,2010 at 5:00 o'clock P.M. Central Daylight Time, in the Port Authority Building, Washington Park Basin, Michigan City, Indiana the majority and official quorum of the Board of Directors of said Port Authority, did open and conduct the public hearing into and upon the Fifth Amendment; and WHEREAS, at the public hearing the Fifth Amendment was available for examination and a general explanation was made of the Fifth Amendment and thereafter all persons in attendance at the public hearing were given an opportunity to be heard concerning any and all matters contained in the Fifth Amendment under consideration and written remonstrances against the Fifth Amendment were read into the record of the public hearing; and WHEREAS, after there remained no person who did not exercise or did not desire to exercise his or her right to be heard, the public hearing was closed with the announcement that the Board of Directors would vote upon the adoption of the Fifth Amendment; and WHEREAS, the Board of Directors of the Port Authority, as a body, has fully considered all of the matters and things set out and proposed in the Fifth Amendment over a period of time, and has concluded that the Fifth Amendment ought to be accepted and placed into administrative operation as in this Resolution hereinafter set forth. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MICHIGAN CITY PORT AUTHORITY, AS FOLLOWS: 1. That each and all of the matters and things set out in the preamble hereof be and the same are hereby accepted, confirmed, ratified and formally re-adopted as a part thereof as if fully set forth herein. 2. That the Fifth Amendment upon which public hearing was held on August 16, 2010, be and the same is hereby accepted and adopted without alteration or other revision.

7 3. That as required, this Board shall adopt such further and additional Resolutions and shall conduct such further proceedings as may be necessary or required to efliciently carry out and complete the purposes and proceedings of the above and foregoing resolution. Secretary, Board of Directors